Human Resource Specialist

Espanola Public Schools; Espanola (NM); On-site; USD 46,000 - 59,000; Full time

Job summary

Espanola Public Schools is seeking a Human Resource Specialist for the Central Office in Española, NM. You will support the HR Manager/Director, maintain personnel files, post vacancies, and help coordinate background checks and new-hire paperwork.

Required: high school diploma, at least 3 years in HR, and proficiency with MS Word/Excel/Access/PowerPoint/Outlook. The role is a 203-day, full-time position with a 40-hour work week in a non-union district.

Qualifications

• High School graduate with at least 3 years in Human Resources.
• Knowledge and demonstrate skills in office equipment and computer programs.
• Proficient in Microsoft Word, Excel, Access, PowerPoint, and Outlook.

Responsibilities

• Maintain personnel records for certified and non-certified staff with strict confidentiality.
• Assist HR Manager/Director in posting vacancy announcements and compiling PAFs/START ORDERS.
• Process new employees including background checks, fingerprinting, drug testing, and all new hire paperwork.
• Manage correspondence with applicants and employees; support licensure/certification procedures and district requirements.
• Oversee evaluations, data collection for reports and annual budget, and personnel reporting.

Skills

HR experience

Office practices

Education

High School diploma

3 years HR experience

Tools

Microsoft Word

Excel

Access

PowerPoint

Outlook

Job description

Human Resource Specialist

Espanola Public Schools Central Office - Española, New Mexico Open in Google Maps

This job is also posted in Espanola Public Schools

Job Details

Job ID: 5911812

Application Deadline: Posted until filled

Posted: Sep 01, 2026 6:00 AM (UTC)

Starting Date: Immediately

Job Description

Title:

Human Resource Specialist

Work Unit/Location:

Central Office

Human Resource Department

Reports to:

Director/Manager of Human Resources

Supervises: N/A

Contract Length:

203days

Pay Schedule:

Specialist Pay Schedule

Overtime Status:

40 hours

Hours:

7:30 a.m. – 4:30 a.m.

Union Status:

Non-Union

Licensure: N/A

General Job Function

To facilitate effective and efficient management of the Human Resource Office in support of the duties and responsibilities of the Manager/Director

Education/Training/Experience

• High School graduate
• Must have a minimum of 3 years of experience in Human Resources
• Must have knowledge and demonstrate skills in office equipment and computer programs
• Proficient in Microsoft Word, Excel, Access, PowerPoint, and Outlook.

Knowledge/Skills and Abilities

• Acquired competencies relating to effective office practices and procedures
• File Maintenance and Records Administration

Resources Used in Performing Job Include (but are not limited to

Standard office equipment and a vehicle for district travel. A district car may be used or if the employee uses his/her own vehicle, mileage reimbursement is available.

Physical/Cognitive Requirements

Regularly required to walk, talk and listen. Frequently is required to stand and sit. Required to use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision, distance vision, and depth perception. Light lifting at times.

Environmental Conditions

The noise level in the work environment is usually moderate.

Essential Job Functions

• Maintenance of all personnel records for certified and non-certified employees and adhere to strict confidentiality requirements.
• Assist the HR Manager/Director in compiling and posting all vacancy announcements
• Compile personnel action forms(PAF’s) and START ORDERS.
• Obtain, collect, and organize pertinent data as needed for reports and annual budget, and assists HR Manager/Director in completing required personnel reports.
• Advise employees of licensure/certification procedures and Highly qualified staus
• Assesses training and experience of applicants for certified positions and determines eligibility in accordance with New Mexico State requirements.
• Assist the HR Manager/Director in initiating and overseeing evaluations for district employees.
• Processing New Employees to include background checks, fingerprinting, drug testing, all new hire paperwork, letters of intent, contracts, personnel file, badges.
• Handle routine correspondence with applicants and employees as well as requests for information.
• Assist the HR Manager/Director with all requests
• Writing Letters
• Collecting Information that is sent out to all staff
• Retrieving all documentation from all staff
• Filing all documents into the Personnel Files when retrieval is complete
• Maintenance of Synergy/Visions/Access/Timeclock/Online application systems
• Maintain day-to-day routine functioning of the Human Resource Office
• Ensure absolute confidentiality and security of District personnel files, enforcing limitations and structured utilization of such files, by persons whose access is authorized only by the Superintendent and/or Director
• Filing of all documents in a timely manner
• On-line Applicants
• Print application and corresponding documents
• Respond with email of missing information
• Check Licensure and print for file
• File
• Make copies as per requests
• Other duties as assigned.

Personal Accountability

• Demonstrates reliability as evidenced by attendance records and punctuality.
• Properly notifies supervisor and/or designee of absences or tardiness.
• Begins and completes work within the allotted time.
• Consistently appears in attire appropriate to the work environment.
• Demonstrates skill in the use of equipment including its capabilities, limitations and appropriate/special application,
• Protects the District’s resources through appropriate and careful use of supplies and equipment.
• Utilizes appropriate body mechanics to aid in the prevention of muscle strain/injury.

EMPLOYMENT: Upon an offer of employment, pass a pre-employment drug test and comply with the Immigration Reform and Control Act of 1968, pass a background check and provide necessary documentation qualifications.

Position Type: Full-Time

Salary: $46,000 to $58,747 Per Year

Contact Information

• Shayna Cordova , Director of Human Resources
• Central Office
• Phone: [phone]
• Email: [e-mail]