Human Resource Officer

University of Illinois Chicago; Peoria (IL); On-site; USD 39,000 - 44,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life Insurance

Retirement plan

Paid time off

Tuition waivers

Job summary

University of Illinois College of Medicine Peoria is seeking a Human Resource Officer to manage full-cycle Civil Service recruitment and provide backup support for Faculty and Academic Professional recruitment. You’ll coordinate job postings, sourcing, screenings, and onboarding while partnering with hiring managers and search committees.

The role also oversees employee engagement, compliance with policies, and HR transactions, requiring independent judgment and collaboration across departments

Qualifications

• Minimum: high school diploma or equivalent; up to three years of related HR administration experience.
• Experience coordinating full recruitment cycles and supporting search/hiring committees is preferred.
• Proficiency with HRIS, recruitment reporting, and university processes preferred.

Responsibilities

• Lead full-cycle Civil Service recruitment efforts and support Faculty/Academic Professional recruitment.
• Serve as primary contact for hiring managers and candidates throughout the process.
• Coordinate job postings, sourcing, screening, interviews, offers, and onboarding.

Skills

Communication skills

Organizational skills

Problem-solving

Discretion

Customer service

Education

High school diploma

Bachelor's degree

Tools

JDXpert

Cornerstone

HRIS

Excel

Job description

Hiring Department: Human Resources
Location: Peoria, IL USA
Requisition ID: 1043666
FTE: 1
Work Schedule: M - F, 8 a.m. - 4:30 p.m.
Shift: Days
# of Positions: 1
Workplace Type: On-Site
Salary Range (commensurate with experience): $28.20 - $31.79
Please note that this position is not remote and is onsite in Peoria, IL.
About UICOMP
The University of Illinois College of Medicine Peoria (UICOMP) educates 244 medical students and nearly 300 physician residents annually. It is one of four campuses that make up the nation’s largest public medical school. The Peoria campus is known among students for its small class sizes, rigorous curriculum and hands‑on clerkships; to residents and fellows for the strong academic setting, large referral base and exceptional facilities; and by physicians seeking the ideal combination of teaching and practicing medicine in a research-based university setting.
This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.
Position Summary
The Human Resource Officer manages full-cycle Civil Service recruitment and provides backup support for Faculty and Academic Professional recruitment at the University of Illinois College of Medicine Peoria. This role also manages the employee retention and engagement functions (i.e. staff awards, employee events, employee appreciation week, etc.). Serving as a central resource for hiring managers, search committees, and candidates, the position coordinates recruitment activities, including job postings, sourcing, screening, interviews, selection, approvals, offers, and onboarding. The Officer participates in search committees, ensures compliance with university policies, and promotes equitable and effective hiring practices. Additional responsibilities include complex HR transactions, confidential recordkeeping, employee lifecycle administration, policy interpretation, and process improvement. The role requires independent judgment, accuracy, discretion, and collaboration.
Duties & Responsibilities

• Lead and coordinate full-cycle Civil Service recruitment and provide backup support for Faculty and Academic Professional recruitment.
  
• Serve as a point of contact for hiring managers, department administrators, search committees, and candidates throughout the recruitment process.
  
• Partner with departments at the outset to review staffing needs, job descriptions, hiring criteria, recruitment timelines, outreach plans, search templates, and approval requirements.
  
• Recommend proactive sourcing and candidate‑engagement strategies.
  
• Prepare, review, enter, and track JDXpert, Cornerstone, and related requisition, posting, appointment, and approval transactions.
  
• Verify completeness and accuracy of submissions and communicate status and approvals to departments.
  
• Serve as an active member of hiring/search committees, where formally appointed and permitted by policy, participating in search planning, candidate evaluation, interviews, deliberations, and selection documentation.
  
• Provide process guidance and help maintain consistent SUCSS and OAE related evaluation standards.
  
• This includes a working knowledge of the Civil Service register administration (candidate pools, scoring, specialty factors) and HR systems expertise (HRFE, Banner, JDXpert, Cornerstone, PARIS, ANA, GoTime/Web Time, SUCSS/OAE policy).
  
• Coordinate selection and pre-employment steps, including criminal background checks and export control checks.
  
• Remain engaged with candidate and hiring department through the recruitment-to-onboarding transition.
  
• Maintain complete, accurate, confidential search files and recruitment activity records for all three employee groups.
  
• Track search milestones, failed or canceled searches, time to fill, candidate activity, and other recruitment metrics without duplicate counts.
  
• Ensure adherence to Civil Service statutes, metric tracking/reporting and rules, University and UIC policies, applicable collective bargaining agreements, and Faculty/AP search and appointment requirements.
  
• Identify process gaps and recommend improvements.
  
• Manages all aspects of the employee engagement programs that include celebrations, employee events, annual employee survey, annual employee appreciation week, etc.
  
• Participate in employee activities, recognition programs, and initiatives that strengthen campus engagement and HR relationships. Coordinate recruitment-related correspondence and materials routed through HR and, when assigned, the Dean’s Office.
  
• Represent the unit at meetings, support departmental goals and cost-conscious operations, and complete other related duties or special projects as assigned.
  
• Manages Subpoena Process, and Compliance Maintenance (including Ethics/TitleIX, ANCRA, HIPAA, Security, etc.
  

Minimum Qualifications

• High school diploma or equivalent.
• Any one or any combination totaling three (3) years (36 months) from the following categories:
• course work in human resource administration, business administration or a closely related field, as measured by the following conversion table or its proportional equivalent:
• 30 semester hours equals one (1) year (12 months)
• Associate’s Degree (60 semester hours) equals eighteen months (18 months)
• 90 semester hours equals two (2) years (24 months)
• Bachelor’s Degree (120 semester hours) equals three (3) years (36 months)
• progressively more responsible work experience maintaining, monitoring, and/or processing human resource records and reports.

Preferred Qualifications

• Experience coordinating full-cycle recruitment and supporting or participating in search/hiring committees, ideally across Civil Service, Faculty, and Academic Professional positions.
• Experience with JDXpert, Cornerstone, HR information systems, recruitment reporting, and University search and appointment processes.
• Experience employee lifecycle transactions.
• Proficiency in Word, Outlook, Excel, Access, PowerPoint, Zoom, and related platforms.
• Strong communication, customer service, organizational, and collaborative problem-solving skills; demonstrated discretion and ability to manage concurrent searches.
  

Illinois Residency is required within 180 days of employment.
Sponsorship for work authorization is not available for this position.
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.
The university provides accommodations to applicants and employees. Request an Accommodation.
Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.