HR Specialist, Compliance

University of Illinois at Urbana-Champaign; Urbana (IL); Hybrid; USD 58,000 - 62,000; Full time

Job summary

The University of Illinois Urbana-Champaign is seeking an HR Specialist, Compliance to support HR-related compliance activities, program implementation, and training. The role emphasizes accurate records, consistent processes, and adherence to laws and procedures across campus, with hybrid arrangements possible under the Workplace Flexibility policy.

Responsibilities include administering compliance programs, auditing I-9/E-Verify, updating records, and delivering training.

Qualifications

• Bachelor’s degree in HR or a closely related field.
• Two years of professional HR experience in compliance or related duties.

Responsibilities

• Administer HR-related compliance programs and policies.
• Audit I-9 and E-Verify reports and follow up with units to ensure compliance.
• Lead campus I-9 and E-Verify training and maintain employee work authorization records.
• Provide customer support and issue resolution for routine and complex inquiries.
• Participate in committees and projects of defined scope.

Education

Bachelor’s degree in Human Resources or related field

Job description

HR Specialist, Compliance

Illinois Human Resources

The University of Illinois Urbana-Champaign is accepting applications for a HR Specialist, Compliance with Illinois Human Resources. This position supports HR-related compliance activities by supporting program implementation, responding to complex inquiries, and conducting compliance-related training. The incumbent ensures accurate records, consistent processes, and adherence to applicable laws and procedures.

Hybrid work options may be available for this position, with the ability to be on-site at the University of Illinois Urbana-Champaign campus as needed per the University’s Workplace Flexibility policy.

Duties and Responsibilities

• Administer HR-related compliance programs and policies.
  • Audit I-9 and E-Verify reports and follow up with units to ensure compliance with federal and campus requirements.
• Ensures adherence to HR policies and legal requirements through tracking, training, and internal reviews. Identifies areas of concern related to adherence to HR policies and legal requirements.
  • Serve as the campus lead and subject matter expert for federal form I-9 and E-Verify.
  • Update employee records related to work authorization reports from International Student and Scholar Services.
• Provide customer support and issue resolution for routine and complex inquiries.
  • Review and approve I-9 system application access requests.
  • Liaise with International Student and Scholar Services and campus units to support the completion of different US Citizenship and Immigration Services documents.
• Conduct training and development programs on compliance-related topics.
  • Develop and lead campuswide form I-9 and E-Verify trainings.
  • Solicit feedback from I-9 managers to create and update I-9 and E-Verify job aids.
• Participate in committees and projects of defined scope

Required Qualifications

• Bachelor’s degree in Human Resource Administration, Management, Organizational Administration, Public Administration, Labor Relations, Business Administration or a fieldcloselyrelated to the position.
• Two (2) years (24 months) of work experience performing professional-level human resources duties.

Appointment Information

This is a 100% full-time Civil Service 5020 - Human Resource Associate position, appointed on a 12-month basis. The expected start date is as soon as possible after the close of the search. The budgeted salary for this position is $58,000- $62,000. We strive to provide a competitive salary, considering factors such as available market data, internal equity, candidate experience and qualifications, collective bargaining agreements, and budget constraints. The final salary offer will be determined through a thorough assessment of these elements. For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.

This position is not eligible for any type of sponsorship for work authorization.

At the University of Illinois Urbana-Champaign - the state’s flagship public university and one of the world’s leading research institutions - every staff member helps shape what’s next. Founded in 1867, Illinois is home to a vibrant community of 59,000 students from all 50 states and 129 countries, supported by 15 colleges and instructional units, more than 20 research institutes, and one of the most comprehensive student service ecosystems in the nation. Whether you’re empowering first-generation students, fueling breakthrough innovation, or strengthening communities across Illinois and beyond, your work here has a far-reaching and deeply meaningful impact. The university offers a highly competitive benefits package designed to support your well-being, growth, and financial security. Join a top 10 public university that has launched over 330 startups and continues to redefine excellence - where the Illinois Value Proposition ensures that your contributions are recognized, your potential is nurtured, and your career can thrive.

Champaign-Urbana

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position; however, all employment decisions will be made by a person.

This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non‑discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodation portal, or by contacting the Office for Access & Equity at 217-333-0885, option #1, or [e-mail].