Human Resource Information System (HRIS) Manager II

State of Delaware; Delaware; On-site; USD 75,000 - 110,000; Full time

Job summary

The State of Delaware is seeking an HRIS Manager II to lead the Operations Team and manage the HRIS Help Desk. This role collaborates with leadership to optimize processes, oversee reporting, and ensure data integrity across state agencies and schools.

Responsibilities include supervising staff, delivering HRIS training, and ensuring compliance with applicable laws and policies while driving ongoing improvements and efficiency gains.

Qualifications

• Two years' experience as an acknowledged HRIS expert by management, peers and others in HRIS applications.
• Two years' experience overseeing HRIS training processes and related design requirements.
• Two years' experience in information systems project management, planning and reporting.
• One year of staff supervision including planning, assigning and evaluating work.
• One year developing and evaluating HRIS policies or procedures.

Responsibilities

• Provides HRIS analysis and consultation for HRIS applications and helpdesk operations across agencies and schools.
• Researches and resolves inquiries, system problems, or training needs and documents resolutions.
• Monitors data changes, user access/security, and updates to ensure accuracy.
• Ensures compliance with state/federal HRIS laws, rules, and standards.
• Develops and runs a variety of reports for ongoing customer needs.
• Updates HRIS procedures, job aids, and training materials for staff and end users.

Skills

HRIS expertise

HRIS training

Project management

Staff supervision

HRIS policies

Job description

Summary Statement

This position will serve as a manager of the Operations Team at PHRST. Responsible for assuming managerial responsibility for the PHRST Help Desk. Work will include supporting cross training efforts, supporting End Users and working with leadership to create efficiencies.

Essential Functions

Essential functions are fundamental, core functions common to all positions in the class series and are not intended to be an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive, incumbents can complete job duties of similar kind not specifically listed here.

• Provides system analysis and consultation for HRIS applications, helpdesk operations, system training, and/or data reporting to end users which may include all state agencies, school districts, charter schools, higher education institutions, vendors, outside organizations, counties, and municipalities.
• Researches and resolves customer inquiries, requests, system problems, or training and education needs; performs scheduled activities, and recommends solutions or alternate methods to meet requirements.
• Monitors reports and processes data change requests to update or correct data in the system and resolves issues and user access/security; documents and tracks customer or training inquiries and resolutions using an internal automated system.
• Ensures compliance with state and federal laws, rules, regulations, standards, policies, and procedures pertaining to statewide HRIS.
• Participates in HRIS business requirements analysis, system testing, change management or training of system implementations, upgrades, updates, and enhancements.
• Conducts special assignments and projects.
• Develops, runs, maintains, and supports a variety of reports or queries utilizing appropriate reporting tools for ongoing customer needs.
• Runs processes to make corrections or updates to ensure employee data, pay, and benefits reflect accurately.
• Maintains, reviews, verifies, and updates system tables and configuration to ensure compliance with all state business practices, federal and state regulations, and laws.
• Reviews existing business processes, policies, and procedures, identifying opportunities for process improvement and increased efficiency.
• Participates in meetings, conference calls, and presentations.
• Updates HRIS procedures, job aids, and/or training material for staff and end users.
• May evaluate the effectiveness of training programs, courses, curricula, and training resources and modify them to meet needs and plan, develop, coordinate, and deliver system training and education courses and curricula, services, and activities such as instructor-led classroom, on-the-job or virtual training, or workshops.
• Communicates and interacts effectively with people across cultures, ranges of ability, genders, ethnicities, ages, and races.
• Performs other related duties as required.

Job Requirements

JOB REQUIREMENTS for HRIS Manager II Applicants must have education, training and/or experience demonstrating competence in each of the following areas:

• Two years' experience in serving as an acknowledged expert by management, peers and others in HRIS applications that manage functions such as Human Resources, Pension, Benefits, Payroll, Time and Attendance, or associated HRIS training.
• Two years' experience in overseeing production or HRIS system training processes which may include but is not limited to analyzing functional or system processes or problems, reviewing requirements and designs, recommending solutions or enhancements and modifications to ensure quality and consistency of the system.
• Two years' experience in information systems project management such as planning, scheduling, staffing, coordinating, controlling, monitoring, evaluating and reporting on the status of information systems projects.
• One year of experience in staff supervision which includes planning, assigning, reviewing, and evaluating the work of others.
• One year of experience in developing and evaluating HRIS policies or procedures.

Conditions of Hire

Applicants must be legally authorized to work in the United States. The State of Delaware Executive Branch participates in the Federal E-Verify system where the State will provide the federal government with each new hires Form I-9 information to confirm that you are authorized to work in the U.S. For more information refer to our job seeker resources.

All new hires are required to report to the Statewide New Employee Orientation (SNEO) on their first day of employment. Sessions are held at designated locations in Kent or New Castle County.

Benefits

To learn more about the comprehensive benefit package please visit our website at https://dhr.delaware.gov/benefits/

Accommodations

Accommodations are available for applicants with disabilities in all phases of the application and employment process.

Individuals who use TDD may request auxiliary aid or service by calling [phone] or by visiting delawarerelay.com .

If you need assistance with an accommodation under the Americans with Disabilities Act (ADA) or general applicant support, you may call [phone] or email [e-mail] .

The State of Delaware is an Equal Opportunity employer and values a diverse workforce. We strongly encourage and seek out a workforce representative of Delaware including race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression.