Human Resource Generalist/ Payroll Specialist

MRA - The Management Association; Milwaukee (WI); On-site; USD 52,000 - 78,000; Full time

Job summary

PROBO MEDICAL in Milwaukee, WI seeks a Human Resource Generalist/Payroll Specialist to perform HR and payroll duties at a professional level. Responsibilities include payroll processing across US states and Canada, benefits administration, onboarding, employee relations, recruitment and regulatory compliance.

The role requires strong communication, organizational skills, and integrity. Experience with Paylocity or similar payroll systems and proficiency in Microsoft Office are preferred to

Qualifications

• High school diploma or GED required.
• Excellent verbal and written communication skills.
• Strong organizational skills and ability to work under pressure.
• Ability to handle multiple tasks and meet deadlines.
• Strong analytical and problem-solving skills.
• Excellent interpersonal and confidentiality skills.
• Proficient in Microsoft Office products.

Responsibilities

• Reviews timecards for completeness and resolves discrepancies with supervisors.
• Prepare and process bi-weekly payroll for multi-state U.S and Canada locations.
• Analyzes, prepares, tracks, and inputs payroll data including garnishments and deductions; ensures compliance with wage-hour laws.
• Establish/maintain employee records; review changes for proper authorization and policy adherence.
• Review and respond to unemployment claims.
• Maintain compliance with federal, state, and local employment laws and regulations; review policies and practices for compliance.
• Prepare year-end payroll requirements and state reporting.
• Assist with payroll orientation and benefits enrollment processes.
• Assist with reporting for OSHA 300, workers' compensation, and EEO-1/ VETS reporting.
• Administer employee benefit programs and assist with billing discrepancies with carriers.
• Assist with leave of absence and family medical leave programs.
• Assist in coordinating companywide wellness activities.
• Assist with salary and benefit surveys.

Skills

Verbal and written communication

Organizational skills

Attention to detail

Multi-tasking

Analytical skills

Confidentiality and integrity

Pressure handling

Payroll processing

Multi-state payroll knowledge

Spanish (preferred)

Education

Bachelor's degree in Human Resources, Business or related discipline (preferred)

Tools

Paylocity

Microsoft Office

Payroll software

Job description

PROBO MEDICAL

Human Resource Generalist/ Payroll Specialist

Milwaukee, WI

This position is responsible for performing HR and Payroll related duties on a professional level. This position carries out responsibilities in the following functional areas: payroll and benefits administration, onboarding, employee relations, recruitment/employment, employment law compliance and other areas as needed by the HR team.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Reviews timecards for completeness and accuracy. Reaches out to supervisors to resolve discrepancies.
• Prepare and process bi-weekly payroll for our multi-state U.S and Canada locations.
• Analyzes, prepares, tracks, and inputs payroll data to include garnishments, vacation time, sick time, insurance and 401(k) deductions. Utilizes automated system to produce accurate and timely payroll. Ensures compliance with all applicable state and federal wage and hour laws.
• Establish/maintain employee records; ensure employees changes are entered accurately and made on a timely basis; review changes for proper authorization and adherence to company policy including compliance with federal/state/local regulations.
• Review and respond to unemployment claims.
• Maintains compliance with federal, state, and local employment laws and regulations, and recommended best practices; reviews policies and practices to maintain compliance.
• Prepare, process and ensure the accuracy of all year-end payroll requirements as well as annual state specific reporting requirements.
• Handles employe relations issues, appropriately referring them to management.
• Provides services to employees to answer their payroll and benefit questions, resolve problems related to access to or payment of benefits, and process enrollment forms and changes.
• Conducts new hire health, welfare, and retirement benefit, time off with pay and other HR programs and policies and payroll orientation.
• Assist with compiling reports for yearly submission of OSHA 300 log, worker's compensation, 401(k), EEO-1 and VETS reporting.
• Assists in administering the employee benefit programs such as health, dental and vision insurance, disability insurance, life insurance, flexible spending, time off with pay, workers compensation, employee assistance, COBRA and other plans.
• May assist with verifying calculation of monthly premium statements for all group insurance policies and resolving discrepancies with the carriers.
• Assists in administering the company's leave of absence and Family and Medical Leave programs. Maintains required documentation and ensures payment of employee's portion of insurance premiums while on leave.
• Assist in coordinating companywide wellness activities.
• Assists with the completion of various salary and benefit surveys.
• Observes and promotes Probo's standards and policies on safety, quality and productivity.

Primary job responsibilities are those which an employee must be able to perform with or without accommodation. The list of requirements, duties and responsibilities is not exhaustive but is the most accurate list for the current job. Probo Medical reserves the right to revise the job description as well as require that other duties be performed as needed.

QUALIFICATIONS

Required Education and Experience:

• Minimum of High School Diploma or GED.
• Excellent verbal and written communication skills.
• Excellent organizational skill, attention to detail and ability to work under pressure.
• Ability to handle and prioritize multiple tasks and meet deadlines.
• Strong analytical and problem-solving skills.
• Excellent interpersonal and conflict resolution skills.
• Ability to act with integrity, professionalism, and confidentiality.
• Proficient in Microsoft office products.

Preferred Education and Experience:

• Bachelor's degree in human resources, business or related discipline preferred.
• Two+ years of experience performing all payroll functions preferred.
• Multi-State payroll knowledge is a plus.
• Automated payroll system knowledge utilizing Paylocity preferred.
• Bilingual in Spanish is a plus.

TRAVEL REQUIREMENTS

• This position requires little travel (less than 10% of the time).

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an individual encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

• This position operates in a professional office environment. The position routinely uses standard office equipment such as computers, telephones, photocopiers, and fax machines. The noise level in the work environment is usually quiet to moderate. The passage of employees the work area is average and normal.

The physical and mental requirements described here are representative of those that must be met by an individual to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

While performing the duties of this position, the employee is regularly required to sit; use hands and fingers to key, handle or feel; talk or speak; hear, and stand. The employee is occasionally required to stoop, kneel or crouch; bend; reach with hands and arms; and walk. Vision abilities required to perform this job include close vision.