Human Resource Associate - TLT/SDA

King County; Renton (WA); Hybrid; USD 45,000 - 60,000; Full time

Job summary

King County Sheriff's Office is seeking a Special Duty Assignment/Term-Limited Human Resources Associate to support HR processes and provide excellent service to the public and staff. You will help with document retention, candidate experience, and HR duties under supervision.

The role is hybrid, located in Renton, with a focus on Laserfiche document management, data entry, and processing HR transactions while maintaining confidentiality and accuracy in all records.

Qualifications

• Knowledge of rules, regulations, policies and programs of human resources.
• Skill in developing and maintaining databases.
• Skill in assessing, interpreting and identifying options and problems.
• Strong interpersonal skills, including maintaining confidentiality, navigating sensitive situations, and communicating with tact and diplomacy.
• Providing customer service to a diverse population, both the public and internal employees.
• Proficiency in entering and tracking data: searching, retrieving, scanning, logging and filing records.
• Writing skills to compose, edit and maintain documents with proper spelling and grammar.
• Strong initiative and accountability in tracking work assignments and prioritizing workload.
• Detail oriented with attention to quality and accuracy.
• Good keyboarding skills with MS Office Suite and Laserfiche.

Responsibilities

• Organize and file documentation using Laserfiche, including scanning and uploading.
• Verify documentation and update electronic databases with data entry.
• Communicate information to employees and the public; respond to inquiries; apply rules, regulations, labor contracts and employment laws.
• Assist in determining eligibility for HR programs according to criteria and procedures.
• Process personnel transactions such as scheduling, backgrounding, fingerprinting; interpret and apply regulations.
• Draft documents and correspondence.
• Manage office environment by maintaining supplies and serving as liaison for facility needs.
• Maintain confidentiality and secure sensitive files.

Skills

HR knowledge

Data entry

Customer service

Written communication

Initiative

Detail oriented

Organization

Time management

Independent work

Microsoft Office

Laserfiche

Tools

Laserfiche

MS Office Suite

Job description

King County Sheriff's Office has an outstanding opportunity for the position of Special Duty Assignment/Term-Limited Human Resources Associate in the Human Resources Unit. This classification performs a wide variety of administrative tasks in support of our HR processes. This position will also provide a high level of customer service to the public and internal staff.

This is an excellent opportunity to work in a collaborative team. You will learn various HR duties and gain an opportunity to assist with document retention, support a positive candidate experience for our hiring efforts, all while serving the members of the community and within the Sheriff’s Office organization.

WHO MAY APPLY

This position is open only to current King County employees.

DURATION

This term-limited temporary (TLT) position is eligible for benefits and is expected to last thru December 31, 2027.

The HR Associate maintains human resources related databases including Laserfiche and performs a wide range of human resource activities under supervision.

• Primary duty is organizing and filing a variety of documentation and paperwork utilizing Laserfiche, including scanning and uploading.
• Verifying documentation and updating various electronic databases to include data entry.
• Communicate a wide variety of information to employees and the public; research and respond to inquiries; apply established rules, regulations, labor contracts and employment laws when responding to inquiries and processing paperwork.
• Assist in determining eligibility for a variety of human resource programs according to established criteria and procedures.
• Process and support personnel transactions such as scheduling activities for selection and backgrounding, fingerprinting and performing related activities; interpret and apply rules and regulations.
• Compose and draft documents, and/or correspondence.
• Assist with managing the office environment by maintaining an inventory of office supplies and serving as a liaison on facility needs.
• Maintain strict confidentiality and secure sensitive files and information.

This position requires skill in supporting the HR function with a wide variety of administrative duties. Required qualifications include:

• Knowledge of rules, regulations, policies and programs of human resources.
• Skill in developing and maintaining databases.
• Skill is assessing, interpreting and identifying options and problems.
• Strong interpersonal skills, including maintaining confidentiality, navigating sensitive situations, and communicating with tact and diplomacy.
• Skilled in providing customer service to a diverse population, both members of the public and internal employees. Provide professional written communication and excellent customer service in person and over the phone.
• Demonstrated proficiency in entering and tracking data; such as searching, retrieving, scanning, logging and filing records from databases, electronic files and hard copy files.
• Writing skills sufficient to compose, edit and maintain a variety of documents, reports and correspondences using correct spelling, grammar, and punctuation, with the ability to pay close attention to detail and proofread work carefully.
• Strong initiative and accountability in tracking work assignments, prioritizing workload, adapting to changes and following through on assignments.
• Detail oriented with great attention to quality and accuracy.
• Good keyboarding skills with experience using MS Office Suite and Laserfiche or other relevant software.
• Skilled in working independently with minimal guidance.
• Strong organizational and time-management skills.

ADDITIONAL REQUIREMENTS

• You must be a United States citizen, Lawful Permanent Resident, or deferred action childhood arrival (DACA) recipient.
• You must have the ability to read, speak and write in the English language fluently.
• Verify that you do not meet any of the KCSO Automatic Disqualifying Behavior requirements.
• You must be able to meet all KCSO background standards as listed in section 10.14 of the Civil Service Rules. Background requirements will be evaluated throughout the hiring process.

SPECIAL REQUIREMENTS

• Must pass thorough background investigation, to include fingerprinting and a polygraph.
• For KCSO employees: if applying as a special duty assignment, KCSO employees must have approval from their chain of command.

WORK SCHEDULE & LOCATION

This hybrid position follows a Monday-Friday schedule, requires working 8-hour days and will work onsite a minimum of three (3) days per week at the Black River building, located at 900 Oakesdale Avenue SW, Renton.

SELECTION PROCESS

Application materials will be screened for clarity, completeness, and responsiveness to the list of qualifications, skills, and abilities. The most competitive candidates may be invited to move forward in the hiring process.

CONTACT INFORMATION

Nicole Hall, Human Resources Analyst - Senior

206-477-9729

[e-mail]

UNION MEMBERSHIP

This position is represented by PSEU - Public Safety Employees Union.

CLASSIFICATION

The classification for this position is Human Resources Associate.