Human Resource Associate

King County; Renton (WA); Hybrid; USD 45,000 - 65,000; Full time

Benefits offered by this job

Benefits eligible

Hybrid work schedule

On-site 3 days/week in Renton

Job summary

King County Sheriff's Office is seeking a Special Duty Assignment/Term-Limited Human Resources Associate to perform a broad range of HR administrative duties in the Human Resources Unit. The role delivers high-level customer service to the public and staff while supporting HR processes and document retention.

Responsibilities include Laserfiche filing, data entry, responding to inquiries, and assisting with eligibility determinations.

Qualifications

• Knowledge of HR rules, regulations, policies and programs.
• Strong data entry and database skills.
• Ability to communicate with employees and the public with tact and diplomacy.
• Discretion handling confidential information and records.
• Proficiency in MS Office and Laserfiche or similar software.

Responsibilities

• Organize and file documents using Laserfiche, including scanning and uploading.
• Verify documentation and update electronic databases with accurate data.
• Respond to inquiries and apply rules, regulations, and labor contracts when processing paperwork.
• Assist in determining eligibility for HR programs per procedures.
• Process personnel transactions and coordinate scheduling for background checks.

Skills

Customer service

Data entry

Communication

Confidentiality

Time management

Tools

Laserfiche

MS Office

Job description

King County Sheriff's Office has an outstanding opportunity for the position of Special Duty Assignment/Term-LimitedHuman Resources Associate in the Human Resources Unit. This classification performs a wide variety of administrative tasks in support of our HR processes. This position will also provide a high level of customer service to the public and internal staff.

This is an excellent opportunity to work in a collaborative team. You will learn various HR duties and gain an opportunity to assist with document retention, support a positive candidate experience for our hiring efforts, all while serving the members of the community and within the Sheriff’s Office organization.

This term-limited temporary (TLT) position is eligible for benefits and is expected to last thru December 31, 2027.

WHO MAY APPLY:

This position is open internally to current King County employees.

TheHR Associate maintains human resources related databases including Laserfiche and performs a wide range of human resource activities under supervision. The responsibilities and functions of the Special Duty Assignment/Term-Limited Temporary HR Associate classification include but are not limited to the following duties:

• Primary duty is organizing and filing a variety of documentation and paperwork utilizing Laserfiche, including scanning and uploading.

• Verifying documentation and updating various electronic databases to include data entry.

• Communicate a wide variety of information to employees and the public; research and respond to inquiries; apply established rules, regulations, labor contracts and employment laws when responding to inquiries and processing paperwork.
• Assist in determining eligibility for a variety of human resource programs according to established criteria and procedures.
• Process and support personnel transactions such as scheduling activities for selection and backgrounding, fingerprinting and performing related activities; interpret and apply rules and regulations.

• Compose and draft documents, and/or correspondence.
• Assist with managing the office environment by maintaining an inventory of office supplies and serving as a liaison on facility needs.
• Maintain strict confidentiality and secure sensitive files and information.
• Other duties as assigned

This position requires skill in supporting the HR function with a wide variety of administrative duties. Required qualifications include:

• Knowledge of rules, regulations, policies and programs of human resources.
• Skill in developing and maintaining databases.
• Skill is assessing, interpreting and identifying options and problems.
• Strong interpersonal skills, including maintaining confidentiality, navigating sensitive situations, and communicating with tact and diplomacy.
• Skilled in providing customer service to a diverse population, both members of the public and internal employees. Provide professional written communication and excellent customer service in person and over the phone.
• Demonstrated proficiency in entering and tracking data; such as searching, retrieving, scanning, logging and filing records from databases, electronic files and hard copy files.
• Writing skills sufficient to compose, edit and maintain a variety of documents, reports and correspondences using correct spelling, grammar, and punctuation, with the ability to pay close attention to detail and proofread work carefully.
• Strong initiative and accountability in tracking work assignments, prioritizing workload, adapting to changes and following through on assignments.
• Detail oriented with great attention to quality and accuracy.
• Good keyboarding skills with experience using MS Office Suite and Laserfiche or other relevant software.
• Skilled in working independently with minimal guidance.
• Strong organizational and time-management skills.

ADDITIONAL REQUIREMENTS:

• You must be a United States citizen,Lawful Permanent Resident, or deferred action childhood arrival (DACA) recipient.
• You must have the ability to read, speak and write in the English language fluently.
• Verify that you donotmeet any of theKCSO Automatic Disqualifying Behavior requirements.
• You must be able to meet all KCSO background standards as listed in section 10.14 of the Civil Service Rules. Background requirements will be evaluated throughout the hiring process.

SPECIAL REQUIREMENTS:

• Must pass thorough background investigation, to include fingerprinting and a polygraph.
• For KCSO employees:if applying as a special duty assignment, KCSO employees must have approval from their chain of command

WORK SCHEDULE & LOCATION:

This hybrid position follows a Monday-Friday schedule, requires working 8-hour days and will work onsite a minimum of three (3) days per week at the Black River building, located at 900 Oakesdale Avenue SW, Renton.

TO APPLY:

Please carefully review the list of required materials before submitting your application.

• Review the list of KCSO Automatic Disqualifiers and verify your qualification for employment with King County Sheriff's Office.

• King County Application (applying online satisfies this)

• Complete answers to all the supplemental questions.

SELECTION PROCESS:

Application materials will be screened for clarity, completeness, and responsiveness to the list of qualifications, skills, and abilities. The most competitive candidates may be invited to move forward in the hiring process.

CONTACT INFORMATION:

Nicole Hall, Human Resources Analyst - Senior

206-477-9729

[e-mail]

UNION MEMBERSHIP:

This position is represented by PSEU - Public Safety Employees Union.

CLASSIFICATION:

The classification for this position is Human Resources Associate.