Human Resource Associate

King County, WA; Renton (WA); Hybrid; USD 42,000 - 67,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

Retirement plan

Paid holidays

Sick leave

Flexible schedules

Job summary

King County Sheriff's Office in Renton is seeking a Special Duty Assignment/Term-Limited HR Associate to support HR processes, provide frontline service to the public and staff, and help with document retention. This term-limited role lasts through December 31, 2027 and offers benefits and internal advancement opportunities.

The position emphasizes organizing records with Laserfiche, data entry, responding to inquiries, applying labor contracts and laws, and maintaining confidentiality while

Qualifications

• Knowledge of HR rules, regulations, policies and programs.
• Skill in developing and maintaining databases.
• Ability to assess, interpret and identify options and problems.
• Strong interpersonal and confidentially handling skills.

Responsibilities

• Organize and file documentation using Laserfiche; scan and upload records.
• Update electronic databases; perform data entry and verification.
• Respond to inquiries and communicate information to employees and the public.
• Assist in determining eligibility for HR programs.
• Support personnel transactions (scheduling, backgrounding, fingerprinting).
• Draft documents and correspondence.
• Manage office supplies; liaise on facilities needs.
• Maintain confidentiality and secure sensitive files.

Skills

HR policies & regulations

Database management

Data entry & records

Interpersonal skills

Customer service

Writing & proofreading

Initiative & accountability

MS Office

Laserfiche

Tools

Laserfiche

MS Office

Job description

Summary

King County Sheriff's Office has an outstanding opportunity for the position of Special Duty Assignment/Term-Limited Human Resources Associate in the Human Resources Unit. This classification performs a wide variety of administrative tasks in support of our HR processes. This position will also provide a high level of customer service to the public and internal staff. This is an excellent opportunity to work in a collaborative team. You will learn various HR duties and gain an opportunity to assist with document retention, support a positive candidate experience for our hiring efforts, all while serving the members of the community and within the Sheriff’s Office organization. This term-limited temporary (TLT) position is eligible for benefits and is expected to last thru December 31, 2027. WHO MAY APPLY: This position is open internally to current King County employees.

Job Duties

• Primary duty is organizing and filing a variety of documentation and paperwork utilizing Laserfiche, including scanning and uploading.
• Verifying documentation and updating various electronic databases to include data entry.
• Communicate a wide variety of information to employees and the public; research and respond to inquiries; apply established rules, regulations, labor contracts and employment laws when responding to inquiries and processing paperwork.
• Assist in determining eligibility for a variety of human resource programs according to established criteria and procedures.
• Process and support personnel transactions such as scheduling activities for selection and backgrounding, fingerprinting and performing related activities; interpret and apply rules and regulations.
• Compose and draft documents, and/or correspondence.
• Assist with managing the office environment by maintaining an inventory of office supplies and serving as a liaison on facility needs.
• Maintain strict confidentiality and secure sensitive files and information.
• Other duties as assigned

Experience, Qualifications, Knowledge, Skills

• Knowledge of rules, regulations, policies and programs of human resources.
• Skill in developing and maintaining databases.
• Skill is assessing, interpreting and identifying options and problems.
• Strong interpersonal skills, including maintaining confidentiality, navigating sensitive situations, and communicating with tact and diplomacy.
• Skilled in providing customer service to a diverse population, both members of the public and internal employees. Provide professional written communication and excellent customer service in person and over the phone.
• Demonstrated proficiency in entering and tracking data; such as searching, retrieving, scanning, logging and filing records from databases, electronic files and hard copy files.
• Writing skills sufficient to compose, edit and maintain a variety of documents, reports and correspondences using correct spelling, grammar, and punctuation, with the ability to pay close attention to detail and proofread work carefully.
• Strong initiative and accountability in tracking work assignments, prioritizing workload, adapting to changes and following through on assignments.
• Detail oriented with great attention to quality and accuracy.
• Good keyboarding skills with experience using MS Office Suite and Laserfiche or other relevant software.
• Skilled in working independently with minimal guidance.
• Strong organizational and time-management skills.

Additional Requirements

• You must be a United States citizen, Lawful Permanent Resident, or deferred action childhood arrival (DACA) recipient.
• You must have the ability to read, speak and write in the English language fluently.
• Verify that you do not meet any of the KCSO Automatic Disqualifying Behavior requirements.
• You must be able to meet all KCSO background standards as listed in section 10.14 of the Civil Service Rules. Background requirements will be evaluated throughout the hiring process.

Special Requirements

• Must pass thorough background investigation, to include fingerprinting and a polygraph.
• For KCSO employees: if applying as a special duty assignment, KCSO employees must have approval from their chain of command

WORK SCHEDULE & LOCATION

This hybrid position follows a Monday-Friday schedule, requires working 8-hour days and will work onsite a minimum of three (3) days per week at the Black River building, located at 900 Oakesdale Avenue SW, Renton.

SELECTION PROCESS

Application materials will be screened for clarity, completeness, and responsiveness to the list of qualifications, skills, and abilities. The most competitive candidates may be invited to move forward in the hiring process.

Contact Information

Nicole Hall, Human Resources Analyst - Senior

206-477-9729

[e-mail]

UNION MEMBERSHIP

This position is represented by PSEU - Public Safety Employees Union.

CLASSIFICATION

The classification for this position is Human Resources Associate.

Benefits

King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being. Eligible positions receive the following benefits and have access to the following programs:

• Excellent medical, dental, and vision coverage options: King County provides eligible employees with options, so they can decide what’s best for themselves and their eligible dependents
• Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
• Retirement: eligible King County employees may participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
• Transportation program and ORCA transit pass
• 12 paid holidays each year plus two personal holidays
• Generous vacation and paid sick leave
• Paid parental, family and medical, and volunteer leaves
• Flexible Spending Account
• Wellness programs
• Onsite activity centers
• Employee Giving Program
• Employee assistance programs
• Flexible schedules and telecommuting options, depending on position
• Training and career development programs

For additional information about employee benefits, visit our Benefits, Payroll, and Retirement Page. This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails.

NOTE: Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass.

For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.

Screening Questions

• 01. Can you read, write and speak the English language?
  Yes
  No
• 02. The King County Sheriff's Office maintains a list of automatic disqualifiers for employment. This list can be accessed by clicking on this link Automatic Disqualifiers. Please review the disqualifiers and respond to the following question before proceeding. Do you certify that based on your review of the automatic disqualifiers that you are qualified for employment with the King County Sheriff's Office? Note - This information will be verified prior to scheduling an oral board interview.
  Yes
  No
• 03. The background of all King County Sheriff's Office employees and applicants are thoroughly checked. The required background investigation will review and evaluate driving records, criminal records, criminal behavior, employment histories, military records, personal and employment references, and related information. Candidates who pass the initial background investigation will be required to complete a polygraph. Are you willing to undergo a background investigation and polygraph examination as part of the employment process?
  Yes
  No
• 04. You must be a current US Citizen, Legal Permanent Resident or DACA recipient to qualify for civil service positions with the King County Sheriff's Office. Are you now a United States citizen, Legal Permanent Resident or DACA recipient?
  Yes
  No
• 05. You are required to be at least 18 years of age when submitting your application for this position. At the time of this application, are you at least 18 years of age?
  Yes
  No
• 06. Candidates who have been previously disqualified by KCSO within the 12-months of application will be automatically disqualified from the recruitment process. Note: This information will be verified prior to moving forward in the oral board process.
  Yes, I have been disqualified by KCSO within the past 12 months.
  No, I have not been disqualified by KCSO within the past 12 months.
• 07. This position is open internally to current King County employees only. Are you currently a King County employee? Note: This information will be verified prior to moving forward in the recruitment process.
  Yes
  No
  Required Question