Human Resource Assistant - Hybrid

Ultimate Staffing Services; Boca Raton (FL); Hybrid; USD 29,000 - 40,000; Full time

Benefits offered by this job

Hybrid role

On-site 3 days per week

Job summary

Ultimate Staffing Services is seeking a Hybrid HR Assistant in Boca Raton, FL. The role supports Tier 1 HR inquiries and HR operations, requiring 1+ year in HR and fluency in Portuguese and English. Workdays span a 8:00 AM–6:00 PM ET window, with a hybrid setup onsite three days per week.

Salary is USD 25 per hour, with a 12-month contract and a start/end date window 10/19/2026–10/18/2027. The position emphasizes accuracy, confidentiality, and efficient case handling in a fast-paced environment.

Qualifications

• Associate degree required in HR or related field.
• At least 1 year in HR functions (admin, generalist, recruiting, etc).
• Portuguese and English fluency required.
• Strong organizational and time management skills.

Responsibilities

• Handle Tier 1 HR inquiries via calls, chat, and email in a high-volume setting.
• Process HR transactions in Workday and related systems accurately.
• Ensure adherence to SLAs and KPIs; escalate as needed.
• Maintain confidential records and document interactions in the Case system.
• Provide guidance on Workday, Kronos, and HR policies.

Skills

Portuguese

English

Customer service

Time management

Education

Associate's degree

HR internship considered

Tools

Workday

Kronos

Job description

Human Resource Assistant - Hybrid (JN -092026-432027) Boca Raton, Florida

Salary: USD25 - USD25 per hour

Start/End Dates: 10/19/2026 - 10/18/2027

Job Description:

The Tier 1 HR Advisor handles calls, chats, and other communication methods of employee and manager inquiries/issues about Hire to Retire employee processes and human resource policies. Identifying customers' needs clarify information, research and providing solutions accurately and timely. The role will provide outstanding customer service to employees, managers and internal teammates. Must have the ability to work well in a busy environment and meet operational performance standards, goals and metrics.

Preferred Job Title: Tier 1 HR Advisor

Duration: 12 months

Work Arrangement: This is a hybrid role requiring employees to work onsite three (3) days per week.

Schedule: Candidates must be available to work between 8:00 AM and 6:00 PM ET, M-F.

Please note that candidates will not be able to select their shift. Shift assignments will be based on business coverage needs and will be assigned on their start date.

Pay Rate: $25.00/hr.

Responsibilities and Accountabilities:

Conducts day-to-day transactional processing in Workday and other related systems as required.

Handle high volume of incoming calls, chats and text in a call center environment.

Responsible for adhering to HR Operations, Service Level Agreements and Key Performance Indicators.

Evaluates and responds to employee and manager inquires via phone, chat, or other methods and provide accurate and timely responses through use of a knowledgebase, and desktop tools.

Listening to callers, digesting the information and conveying an accurate solution.

Provides guidance to callers about Workday, Kronos and other HR systems as required.

Demonstrates professionalism at all times when dealing with others by communicating effectively, being responsive, and collaborating with others.

Escalates complex issues to Tier 2 Service Center Specialists or HR Service Center Manager as required.

Creates and maintains detailed, complete and accurate records of all interactions in the Case Management System.

Maintains privacy and confidentiality of information, protects the assets of employees, and the company. Reports non-compliance and adheres to all applicable federal and local laws, regulations, and company policies and procedures.

Provides callers with excellent, efficient and courteous service.

Ensures case management notes are written professionally thorough and accurately detail the problem and the proposed resolution.

Identifies escalation trends to the HRSC Manager and opportunities for process improvement and/or new solutions.

Assists in identifying areas to improve communications and efficiency of operations and implementing changes.

Builds positive working relationship with colleagues, manager and stakeholders.

The ability to interact effectively with a diverse employee and manager population at all levels within the organization.

Job Specifications:

• A minimum of an associate's degree is required for this role.
• At least 1 year of experience working in an HR function required (e.g. admin, generalist, talent acquisition, recruiting, etc).
• For recent graduates, an internship in HR will be considered in lieu of the 1 year requirement.
• Manager prefers not to see candidates with prior experience in an HR manager role.
• Fluency in Portuguese and English is required.
• Strong organizational and time management skills.
• Ability to work in independent or team environment.
• Communicate effectively with all parties as required.
• Written communication is clear and succinct in a variety of communication settings and styles.
• Strong customer service skills clear communication, and client focus.
• Process improvement and comprehensive understanding of cross-functional processes.

Working Conditions:

• Fast paced office environment.
• Hybrid role onsite at client's Boca Raton, FL office at least three (3) days per week.
• Schedule will be assigned between 8:00 AM and 6:00 PM ET, M-F.