Human Resource Assistant

Sylvania; Idaho Falls, Northern (ID, KY); On-site; USD 42,000 - 56,000; Full time

Job summary

Gem Prep in Idaho Falls is seeking an HR Assistant to support administrative tasks and services for the human resources department. You will maintain employee records and assist with recruitment, benefits enrollment, and timekeeping, while coordinating HR events.

Experience in education or office roles is preferred; strong communication, organization, and discretion are essential. You will work with Skyward, Red Rover, and PowerSchool alongside the HR director.

Qualifications

• Bachelor’s degree is preferred.
• Prior experience in education or office setting preferred.
• Excellent verbal and written communication skills.
• Dependability
• Interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
• Organizational skills and attention to detail.
• Experience or the ability to learn HR information systems; Gem Prep uses Skyward, Red Rover, and PowerSchool platforms.

Responsibilities

• Maintains accurate and up-to-date employee records and documentation.
• Answers frequently asked questions from applicants and employees regarding policies, benefits, hiring processes, and fixing HR process errors.
• Provides clerical support to the HR director.
• Administratively assists with the recruitment process.
• Assists with HR related special events such as benefits enrollment, new hire training, and recruitment events.
• Manages the applicant tracking system that the organization uses.
• Collects and assists with time cards.
• Performs fingerprints for submittal of background checks.

Skills

Communication skills

Written communication

Interpersonal skills

Organizational skills

Dependability

Education

Bachelor’s degree

Tools

Skyward

Red Rover

PowerSchool

Job description

About Gem Prep

Gem Prep is a K-12 college preparatory school. Our goal is to have all secondary students graduate from high school with an associate degree. Our elementary program builds a strong academic foundation for grades 6-12.

Gem Prep schools are part of the Gem Innovation Schools organization, serving students across Idaho via large brick-and-mortar charter schools, a statewide virtual school, and microschool-like settings called Learning Societies. Learn more at www.gemprep.org.

Our Mission:

To prepare students for success in college by providing a high-quality, personalized, relevant, and rigorous education through exceptional teaching, innovative uses of technology, and partnerships with families.

Student & Staff Competencies:

Gem Prep students develop the following competencies by the time they graduate high school. Gem Prep staff are expected to possess each of these same competencies.

• Self-Aware, Self-Directed, Self-Disciplined
• Creative Problem-Solver
• Skilled Communicator and Collaborator
• Civic-Minded

Summary:

The human resource assistant will perform administrative tasks and services to support effective and efficient operations of the organization's human resource department.

Responsibilities:

• Maintains accurate and up-to-date employee records and documentation.
• Answers frequently asked questions from applicants and employees regarding policies, benefits, hiring processes, and fixing HR process errors.
• Provides clerical support to the HR director.
• Administratively assists with the recruitment process.
• Assists with HR related special events such as benefits enrollment, new hire training, and recruitment events.
• Manages the applicant tracking system that the organization uses.
• Collects and assists with time cards.
• Performs fingerprints for submittal of background checks.

Other duties as assigned.

Working at Gem Prep:

Gem Prep focuses on hiring and developing great employees with high expectations and provides robust support to meet those expectations. Gem Prep expects the following:

• Results Gem Prep works relentlessly to create efficient, measurable, and sustainable results. We strive for excellence and pursue our mission tenaciously. Ideally, you thrive working in a fluid environment where flexibility and tenacity are required.
• Innovation We embrace new approaches and ideas that have a powerful impact on learning and teaching, achieving success for every student. We believe that today’s students need schools that dramatically rethink the traditional learning and teaching process for the success of every student. The status quo is not acceptable.
• Integrity We are truthful, fair, and trustworthy in all aspects of our work. We expect the same of you.
• Humility If you are humble and teachable, this will be a powerful learning experience for you. Your humility will be key to building trusted and authentic relationships as well as the key to your professional growth. We also understand that you bring valuable experiences and knowledge that will lift our team.
• Teamwork We value each of our team members as individuals but believe that we achieve the greatest results by working together.

Qualifications:

• Bachelor’s degree is preferred.
• Prior experience in education or office setting preferred.
• Excellent verbal and written communication skills.
• Dependability
• Interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
• Organizational skills and attention to detail.
• Experience or the ability to learn HR informational systems; Gem Prep uses Skyward, Red Rover, and PowerSchool platforms.