Human Resource Assistant

Case Farms, Inc.; Farmerville, Northern (LA, KY); Hybrid; USD 34,000 - 42,000; Full time

Job summary

Case Farms, Inc. is seeking an HR Administrative Assistant to support day-to-day HR operations in a production environment. You will handle attendance, payroll support, I.D. badges, and routine HR tasks while maintaining confidentiality and accuracy.

The role emphasizes strong communication, organizational skills, and the ability to work with staff at all levels. You will help maintain personnel records and assist with employee inquiries and onboarding activities.

Qualifications

• High school diploma.
• Minimum of 1 year of experience in Office/HR roles.
• Knowledge of office administration procedures and computer systems (Word, Excel, Ultipro, and Kronos).
• Ability to build and maintain effective relationships.
• Effective communication skills, both oral and written; edits/proofs work for spelling and grammar, presents numerical data effectively, and can read and interpret written information.
• Attention to detail in composing materials, establishing priorities, and meeting deadlines.
• Excellent interpersonal skills - Ability to interface effectively at all levels of the organization.
• Planning: organizational and prioritization skills; plans work activities well; uses time efficiently and develops realistic action plans; excellent multitasking and scheduling.
• Quality: demonstrates accuracy and thoroughness and monitors own work to ensure quality.
• Problem-solving: identifies and resolves problems in a timely manner; gathers and analyzes information skillfully.
• Adaptability: Adapts to changes in the work environment; manages competing demands; can deal with frequent change, delays, or unexpected events; remains open to others’ ideas; exhibits willingness to try new things.
• Dependability: is consistently at work and on time, follows instructions, responds to management direction, and solicits feedback to improve performance.
• Safety and security: actively promotes and personally observes safety and security procedures, and uses equipment and materials properly.
• Strong sense of urgency.

Responsibilities

• Performs administrative functions of HR, including attendance, payroll, ID badges, etc.
• Delivers accurate and timely feedback to employees regarding inquiries.
• Prepares and processes employee documentation - assists with/prepares correspondence, prepares new employee files, processes mail.
• Maintains personnel records (hard copy, HRIS, and electronic); Ensures information is current.
• Helps the HR Department coordinate and organize employee events throughout the year.
• Fosters Company culture through constant contact with employees - Intakes and routes employees’ issues, escalating problematic issues to higher-level management.
• Routes phone calls to the appropriate parties.
• Other duties as assigned

Skills

Interpersonal skills

Communication skills

Attention to detail

Planning & organization

Problem solving

Adaptability

Dependability

Multitasking

Education

High school diploma

Tools

Word

Excel

Ultipro

Kronos

Job description

• Avoids legal challenges by complying with legal requirements.
• Maintains strict confidentiality of all employee data and issues arriving at the HR office.
• Performs administrative functions of HR, including attendance, payroll, ID badges, etc.
• Delivers accurate and timely feedback to employees regarding any inquiries made.
• Prepares and processes employee documentation - assists with/prepares correspondence, prepares new employee files, processes mail.
• Maintains personnel records (hard copy, HRIS, and electronic); Ensures that information is current.
• Helps the HR Department coordinate and organize employee events throughout the year.
• Fosters Company culture through constant contact with employees - Intakes and routes employees’ issues, escalating problematic issues to higher-level management.
• Routes phone calls to the appropriate parties.
• Other duties as assigned

REQUIREMENTS:

• High school diploma.
• Minimum of 1 year of experience in Office/HR roles.
• Knowledge of office administration procedures and computer systems (Word, Excel, Ultipro, and Kronos).
• Ability to build and maintain effective relationships.
• Effective communication skills, both oral and written; Edits/proofs work for spelling and grammar, presents numerical data effectively, and can read and interpret written information.
• Attention to detail in composing materials, establishing priorities, and meeting deadlines.
• Excellent interpersonal skills - Ability to interface effectively at all levels of the organization.
• Planning: organizational and prioritization skills; plans work activities well; uses time efficiently and develops realistic action plans; excellent multitasking and scheduling.
• Quality: demonstrates accuracy and thoroughness and monitors own work to ensure quality.
• Problem-solving: identifies and resolves problems in a timely manner; gathers and analyzes information skillfully.
• Adaptability: Adapts to changes in the work environment; manages competing demands; can deal with frequent change, delays, or unexpected events; remains open to others’ ideas; exhibits willingness to try new things.
• Dependability: is consistently at work and on time, follows instructions, responds to management direction, and solicits feedback to improve performance.
• Safety and security: actively promotes and personally observes safety and security procedures, and uses equipment and materials properly.
• Strong sense of urgency.

PHYSICAL REQUIREMENTS:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions, if applicable.

• Regular office environment
• Environmental elements throughout plant areas.
• The employee may be exposed to high noise environments.
• Physical capabilities required in given department/assigned areas.

Case Farms is an Equal Opportunity / ... All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
Case Farms participates in the E-Verify system and uses tools made available by the federal government to confirm employment eligibility of all team members. Persons offered employment are required to provide documentation proving their employment eligibility, and all offers of employment are contingent upon successful completion of the E-Verify process.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.