HubSpot Administrator

Jobtailor; Addison (TX); On-site; USD 65,000 - 90,000; Full time

Job summary

Jobtailor in Addison, TX is seeking a hands-on Sales & Marketing Operations Specialist to own onboarding across Sales, Marketing, and Operations. You will train teammates on HubSpot, workflows, and best practices, while maintaining SOPs as processes evolve.

You will also build and maintain dashboards and reports covering pipeline, lead sources, rep activity, and key metrics, and safeguard data quality through thoughtful list segmentation and pipeline configuration.

Qualifications

• 2–3 years in a sales operations, marketing operations, or CRM administration role.
• Hands-on HubSpot administration experience.
• Experience with AI tools (e.g., Claude, ChatGPT).
• Proficiency with Microsoft 365 and its surrounding tools (Outlook, Teams, SharePoint, Excel).
• Solid working knowledge of sales and marketing processes and how they connect.
• Strong written and verbal communication.
• Data literacy and comfort with Excel for reporting and analysis.
• Project management versatility.

Responsibilities

• Own the onboarding experience for new hires across Sales, Marketing, and Operations.
• Train and mentor team members on system functionality, workflows, and best practices.
• Maintain and continuously improve SOPs as sales and marketing processes change.
• Build and maintain recurring reports and dashboards covering pipeline, lead source, rep activity, conversion, and other key sales and marketing metrics
• Own data quality by maintaining custom properties, list segmentation, and pipeline/deal stage configuration

Skills

HubSpot Administration

Sales Operations Experience

Marketing Operations Experience

Data Literacy

Project Management Versatility

AI Tools Experience

Tools

Microsoft 365

Outlook

Teams

SharePoint

Excel

Job description

• Own the onboarding experience for new hires across Sales, Marketing, and Operations
• Train and mentor team members on system functionality, workflows, and best practices
• Maintain and continuously improve SOPs as sales and marketing processes change
• Build and maintain recurring reports and dashboards covering pipeline, lead source, rep activity, conversion, and other key sales and marketing metrics
• Own data quality by maintaining custom properties, list segmentation, and pipeline/deal stage configuration

Requirements

• 2–3 years of experience in a sales operations, marketing operations, or CRM administration role
• Hands‑on experience administering HubSpot
• Experience with AI tools (e.g., Claude, ChatGPT)
• Proficiency with Microsoft 365 and its surrounding tools (Outlook, Teams, SharePoint, Excel)
• Solid working knowledge of sales and marketing processes and how they connect
• Strong written and verbal communication
• Data literacy and comfort working in spreadsheets (Excel) for reporting and analysis
• Project management versatility

Core Competencies

Demonstrates expertise in onboarding processes, training, and mentoring within Sales and Marketing operations, while ensuring data quality and effective reporting through tools like HubSpot and Microsoft 365.

Highest-signal resume keywords

• HubSpot Administration
• Sales Operations Experience
• Marketing Operations Experience
• Data Literacy
• Project Management Versatility

ATS Optimization Keywords

Hard Skills

• Sales Process Knowledge
• Marketing Process Knowledge
• Reporting and Analysis
• SOP Maintenance
• List Segmentation
• Pipeline Configuration
• Dashboard Creation
• Excel Proficiency
• AI Tools Experience

Soft Skills

• Strong Written Communication
• Strong Verbal Communication
• Mentoring

Tools & Technologies

• Microsoft 365
• Outlook
• Teams
• SharePoint
• Excel