Hubbard - Office Administrator

Fountain; Landover (MD); On-site; USD 60,000 - 80,000; Full time

Job summary

An established industry player in shared mobility solutions is seeking an Office Administrator to manage operations at their corporate headquarters. This role involves maintaining office supplies, greeting visitors, and supporting senior leadership with administrative tasks. The ideal candidate will possess strong organizational skills and proficiency in Microsoft Office, ensuring smooth office operations. This position offers a dynamic work environment with opportunities for personal development and career growth, making it a perfect fit for those looking to advance in their administrative careers.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

401(k) with 4% match

Employee Assistance Program

Paid Time Off

Paid Holidays

Career growth opportunities

Qualifications

• Minimum one year of experience in office administration or similar.
• Bachelor’s degree preferred or equivalent experience.

Responsibilities

• Manage office supplies and inventory, ensuring organization.
• Answer phones, greet visitors, and handle mail deliveries.
• Support senior leadership with travel arrangements.

Skills

Effective communication

Microsoft Office proficiency

Organizational skills

Problem-solving abilities

Education

Bachelor’s degree

Associate degree with equivalent experience

Job description

Address: 3201 Hubbard Rd, Landover, MD 20785, USA

Compensation: $30.00/hour

Job Description

WeDriveU is a leader in shared mobility solutions, connecting communities, campuses, and workplaces. Operating private shuttles and public transit systems across the U.S., we serve millions of passenger journeys annually. Our company has over 5,500 team members operating 4,000 vehicles at 55 locations, providing safe, reliable, and sustainable transportation options. Visit wedriveu.com to learn more about us, our clients, and career opportunities.

Job Title: Office Administrator

The Office Administrator manages the operations of the corporate headquarters, including maintaining office supplies, handling mail and packages, answering phones, greeting visitors, and managing uniform inventory. This role reports to the Director of IT and Workplace Management and provides administrative support to the Senior Leadership team as needed.

Responsibilities:

1. Answer and direct main phone line, take messages as needed.
2. Greet and direct visitors.
3. Maintain inventory of office and kitchen supplies, place orders regularly.
4. Handle incoming and outgoing mail and deliveries.
5. Manage the uniform ordering system and inventory.
6. Order food and beverages weekly, monthly, or on-demand.
7. Keep shared office spaces organized and neat.
8. Update internal contact information and distribute communications.
9. Support senior leadership with travel arrangements.
10. Perform other administrative duties as required.

Skills and Physical Demands:

• Effective communication with all levels of staff and vendors.
• Proficiency in Microsoft Office, especially spreadsheets.
• Strong organizational and multitasking skills.
• Problem-solving abilities and professional appearance.

Qualifications:

• Minimum one year of experience in office administration, reception, customer service, or similar.
• Bachelor’s degree or an Associate degree with equivalent experience preferred.

Benefits:

Physical Health: Medical, Dental, Vision, Life Insurance; 401(k) with 4% match; Financial Wellness Tools.

Emotional Health: Employee Assistance Program, PTO, paid holidays, Pet & Legal Insurance.

Personal Development: On-the-job training, career growth opportunities.

*Benefits vary by position and location.

Equal Opportunity Employment

WeDriveU celebrates diversity and is committed to an inclusive environment free from discrimination or harassment. We value the diverse backgrounds, skills, and perspectives of our workforce, which helps us remain competitive and an employer of choice.