Hubbard - Office Administrator

WeDriveU; Hyattsville (MD); On-site; USD 40,000 - 65,000; Full time

Job summary

An established industry player in shared mobility solutions is seeking an Office Administrator to manage operations at their corporate headquarters. This role involves maintaining inventory, answering phones, and supporting the Senior Leadership team. Ideal candidates will have strong communication skills, proficiency in Microsoft Office, and a knack for organization. Join a company that values diversity and offers competitive benefits, including health insurance and career growth opportunities. If you're detail-oriented and ready to contribute to a dynamic team, this position is perfect for you.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

401(k) with 4% match

Wellness tools

Commuter benefits

Employee Assistance Program

Paid time off

Career growth opportunities

Qualifications

• Minimum of one year experience in office administration or customer service.
• Bachelor's degree preferred for the Office Administrator role.

Responsibilities

• Answer main phone line and direct callers, taking messages as needed.
• Maintain inventory of office and kitchen supplies; place orders regularly.
• Support Senior Leadership with travel arrangements.

Skills

Effective communication

Microsoft Office proficiency

Organizational skills

Problem-solving skills

Professional appearance

Education

Bachelor’s degree

Associate degree with relevant experience

Tools

Microsoft Office

Job description

Join to apply for the Hubbard - Office Administrator role at WeDriveU

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Join to apply for the Hubbard - Office Administrator role at WeDriveU

WeDriveU is the leader in shared mobility solutions that connect communities, campuses, and workplaces. WeDriveU operates private shuttle and public transit systems across the U.S., serving millions of passenger journeys annually. The company's 5,500+ team members operate 4,000 vehicles across 55 U.S. locations, providing safe, reliable, and sustainable transportation options as part of a global family of brands serving more than 1 billion bus and rail passengers on four continents. Visit wedriveu.com to learn more about our company, clients, and career opportunities.

Job Description

The Office Administrator is responsible for duties related to the operations of the corporate headquarters, including ordering and maintaining stock of supplies, overseeing mail and packages, answering phones, receiving visitors, and managing uniform inventory. This role reports to the Director of IT and Workplace Management and supports the Senior Leadership team as needed.

Duties and Responsibilities

1. Answer main phone line and direct callers, taking messages as needed.
2. Greet and direct visitors.
3. Maintain inventory of office and kitchen supplies; place orders regularly.
4. Handle mail and deliveries (USPS, FedEx, UPS, etc.).
5. Manage the uniform ordering system and inventory.
6. Order food & beverage weekly, monthly, and on-demand.
7. Ensure shared office spaces are tidy and organized.
8. Update internal contact information and distribution lists.
9. Draft and distribute corporate communications.
10. Support Senior Leadership with travel arrangements.
11. Perform other administrative duties as needed.

Skills Required and Physical Demands

1. Effective communication with customers, vendors, and staff at all levels.
2. Proficiency in Microsoft Office, especially spreadsheets.
3. Strong organizational and multitasking skills with attention to detail.
4. Problem-solving skills and adaptability.
5. Professional appearance and conduct.

Education and Qualifications

Minimum of one year of experience in office administration, reception, customer service, or similar. A Bachelor’s degree or an Associate degree with relevant experience is preferred.

We Offer

Physical Health

• Medical, Dental, Vision, and Life Insurance benefits.

Financial Health

• Competitive salary, 401(k) with 4% match, wellness tools, and commuter benefits.

Emotional Health

• Employee Assistance Program, PTO, paid holidays, pet & legal insurance.

Personal Development

• On-the-job training, career growth opportunities, and internal transfers.

WeDriveU is an equal opportunity employer committed to diversity and inclusion. We value diverse backgrounds, skills, and perspectives to maintain a competitive edge and a welcoming environment.