HSE Administrator

Cooper Machinery Services; Houston (TX); On-site; USD 52,000 - 66,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

Life and disability coverage

401(k) with company match

Parental leave and EAP

Job summary

Cooper Machinery Services is seeking an HSE Administrator in Houston to maintain safety records, manage compliance platforms, and support audits. The role emphasizes organization, precision, and collaboration with field teams.

Responsibilities include tracking trainings, preparing reports, and assisting with onboarding documents while ensuring OSHA recordkeeping compliance and strong safety program governance.

Qualifications

• Must have 1–3 years of admin support in HSE/compliance.
• Strong organizational skills with attention to detail.
• Proficient in Microsoft Excel, Word, and Outlook; clear communication.

Responsibilities

• Maintain HSE records, logs, and databases (training, incidents, permits).
• Manage HSE platforms (ISNetworld, Veriforce, PEC, Avetta) and reminders for renewals.
• Document safety meetings, toolbox talks, and site inspections.
• Support incident reporting and corrective actions tracking.
• Assist with internal and external HSE audits and OSHA recordkeeping.

Skills

Organizational skills

MS Office proficiency

Attention to detail

Clear communication

Education

High school diploma or equivalent

Associate degree in occupational health & safety (preferred)

Tools

ISNetworld

Veriforce

PEC

Avetta

EHS software (general)

Job description

Since 1833, Cooper Machinery Services has kept the industries the world depends on running safely, day after day. From our shops to our customers' sites, that record is built and protected by people like you. We're looking for an HSE Administrator who thrives on organization and precision — someone who keeps our safety programs sharp, our records audit-ready, and our people protected. If you find satisfaction in getting the details exactly right, this is a role where that skill matters every single day.

What You Will Do

• Maintain HSE records, logs, and databases, including training records, incident reports, inspection checklists, safety data sheets, and permits.
• Maintain HSE contractor management platforms, including ISNetworld, Veriforce, PEC, and Avetta.
• Track required safety training and certifications, sending reminders ahead of renewals and expirations.
• Schedule and document safety meetings, toolbox talks, and site inspections.
• Support incident and near-miss reporting, including data entry and follow-up on corrective action status.
• Coordinate post-accident drug screen scheduling.
• Help prepare materials for internal and external HSE audits.
• Assist with regulatory recordkeeping, such as OSHA 300 logs, under the guidance of HSE staff.
• Prepare routine reports and metrics summaries for HSE leadership.
• Support new-hire HSE onboarding documentation and general department administration, including filing, correspondence, and scheduling.

Who You Are

• High school diploma or equivalent.
• 1–3 years of administrative experience supporting an HSE, EHS, or compliance function.
• Strong organizational skills and close attention to detail.
• Proficient in Microsoft Office, including Excel, Word, and Outlook.
• Clear, professional written and verbal communication skills.
• Comfortable working in an industrial or manufacturing environment and interacting with field and shop personnel.

Preferred

• Associate degree or relevant coursework in occupational health & safety.
• Familiarity with OSHA recordkeeping requirements.
• Experience with EHS software or database systems.

WHY JOIN US

• Most benefits are effective on your first day — no waiting period.
• Comprehensive medical, dental, and vision insurance.
• Company-paid life, AD&D, short-term, and long-term disability coverage (6-month short-term disability waiting period).
• Voluntary life, AD&D, and long-term disability buy-up plans.
• Voluntary accident, critical illness, and hospital indemnity insurance plans.
• 401(k) with up to 5% company match — employees are 100% vested on Day 1.
• Maternity and parental leave, Arc Fertility Benefits, and an Employee Assistance Program (EAP) for mental health support.

About Cooper Machinery Services

Cooper Machinery Services provides natural gas compression equipment and services to customers globally in the Oil & Gas, Power, Transportation, and Marine sectors. With a proud heritage dating back to 1833, Cooper Machinery Services is the OEM for legendary product lines including Cooper-Bessemer™, Ajax™, Superior™, Gemini, TSI, CSI, Enterprise, and Joy. Headquartered in Houston, TX, with commercial and service hubs around the world, Cooper Machinery Services supports more than 22,000 units in its installed base.

Our strength is our people. Each employee plays an integral role in our success and growth — and our commitment to strong relationships driving strong results is what makes Cooper Machinery Services legendary.

Cooper Machinery Services is an equal opportunity employer and gives all qualified applicants consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.