HRSS Specialist Open Rank (Entry or Intermediate)

University of Colorado System; Aurora (CO); Hybride; USD 49 000 - 71 000; Plein temps

Résumé du poste

University of Colorado Anschutz is seeking an HRSS Specialist Open Rank (Entry or Intermediate) to join the HR Shared Services team. This full-time role supports recruitment, onboarding, policy guidance, and visa coordination for faculty, staff, and students.

The position emphasizes collaboration with department Administrators and the School of Medicine's HR and Faculty Affairs teams, with a hybrid work schedule (3 days on campus).

Qualifications

• Bachelor's degree in Human Resources, Business, Public Administration, Healthcare Administration, Communications, or related field from an accredited college or university.
• Substitution: A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor's degree on a year-for-year basis.
• Experience in HR functions and knowledge of HR laws, rules, and procedures is beneficial.

Responsabilités

• Manage day-to-day recruitment activities for student employees, University Staff, and Faculty through HCM and CU Careers systems.
• Assist departments in sourcing candidates, reviewing job descriptions and announcements, screening applicants, conducting job analyses, and developing assessment tools in consultation with subject matter experts.
• Coordinate faculty affairs recruitment and selection functions.
• Facilitate onboarding for new employees, including collecting documents, scheduling orientations and training, and processing compensation and personnel actions.

Connaissances

Communication

Analytical thinking

Confidentiality

HR policies

Formation

Bachelor's degree in HR or related field

Education/experience substitution

Outils

PeopleSoft HCM

CU Careers

Zendesk

Description du poste

University of Colorado Anschutz

Department: School of Medicine, Office of the Dean, HR SharedServices

Job Title: HRSS Specialist Open Rank (Entry or Intermediate)

Position #: 00827778 – Requisition # 41321

Job Summary

Nature of Work: This is an exciting opportunity to join a human resources team at the University of Colorado. Human Resources Shared Services (HRSS) manages and streamlines human resources functions for participating departments in the School of Medicine on the Anschutz Medical Campus. The Anschutz Medical Campus fosters collaboration amongst students, researchers, and clinicians in one of the largest academic health centers in the nation. Campus architecture and state‑of‑the‑art technology bridge education and research with two world‑class hospitals: University of Colorado Hospital and Children's Hospital Colorado.

University of Colorado Anschutz is seeking applications for a Human Resources Specialist. This full‑time University Staff (non‑classified) position will serve as a resource to participating basic science and clinical departments and divisions by providing support, guidance, and interpretation of Federal, State, University, and School of Medicine laws, rules, regulations, policies, and procedures, assuring compliance in a variety of human resources areas, which include recruitment, selection, and faculty affairs processes. The person in this role will work closely with the Administrators of all participating departments and collaborate with the School of Medicine's Human Resources and Faculty Affairs teams.

The ideal candidate for this position will be an energetic individual who is ready to help create change and be part of a group of professionals dedicated to collaborative approaches, relationship building, and positive outcomes.

Recruitment & Talent Acquisition – 35%

• Manage day‑to‑day recruitment activities for student employees, University Staff, and Faculty through the Human Capital Management (HCM) and CU Careers systems.
• Assist departments in sourcing candidates, reviewing job descriptions and announcements, screening applicants, conducting job analyses, and developing assessment tools in consultation with subject matter experts.
• Participate in University Staff and Faculty search processes.
• Coordinate faculty affairs recruitment and selection functions.

Onboarding & Employee Lifecycle Support – 35%

• Facilitate onboarding for new employees, including collecting required documents, scheduling orientations and training, coordinating physician credentialing and privileging, badging, and key access.
• Draft offer letters for new hires.
• Create and process HCM transactions related to compensation, positions, and personnel actions.
• Support and facilitate transactions such as additional pay, transfers, FTE changes, and promotions.

Compliance, Policy Guidance & Process Improvement – 20%

• Maintain accurate and timely records to ensure compliance with Federal, State, and University laws, regulations, policies, and procedures.
• Collaborate with the HRSS Manager to develop standard operating procedures and support process improvement initiatives.
• Serve as a resource on HR policies and procedures.
• Assist with the preparation and distribution of annual base, salary, and incentive letters for faculty.
• Perform other duties, tasks, and projects as assigned.

International Employment & Visa Coordination – 10%

• Serve as a liaison with the International Student and Scholar Services Office to coordinate visa and work authorization processes (J‑1, H‑1B, O, TN, OPT, Permanent Resident applications) for Faculty, Postdoctoral Fellows, Research Associates, and students.

Work Location

Hybrid – this role is eligible for a hybrid schedule of 3 days per week on campus and as needed for in‑person meetings.

Why Join Us

The University of Colorado Anschutz Medical Campus is a public education, clinical, and research facility serving 4,500 students and a world‑class medical destination at the forefront of life‑changing science, medicine, and healthcare. CU Anschutz offers more than 42 highly rated degree programs through 6 schools and colleges and receives over $500 million in research awards each year. We are the single largest health professions education provider in Colorado, awarding nearly 1,450 degrees annually. Powered by our award‑winning faculty, renowned researchers, and reputation for academic excellence, the CU Anschutz Medical Campus drives innovation from the classroom to the laboratory to the delivery of unparalleled patient care.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation, and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options
• Dental: Multiple plan options
• Additional Insurance: Disability, Life, Vision
• Retirement 401(a) Plan: Employer contributes 10% of your gross pay
• Paid Time Off: Accruals over the year
• Vacation Days: 22/year (maximum accrual 352 hours)
• Sick Days: 15/year (unlimited maximum accrual)
• Holiday Days: 15/year
• Tuition Benefit: Employees have access to this benefit on all CU campuses
• ECO Pass: Reduced‑rate RTD Bus and light rail service

There are many additional perks & programs with CU Advantage.

Qualifications

Minimum Qualifications

Entry Level:

• Bachelor's degree in Human Resources, Business, Public Administration, Healthcare Administration, Communications, or related field from an accredited college or university.
• Substitution: A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor's degree on a year‑for‑year basis.

Intermediate Level:

• Bachelor's degree in Human Resources, Business, Public Administration, Healthcare Administration, Communications, or related field from an accredited college or university.
• Substitution: A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor's degree on a year‑for‑year basis.
• One (1) year of experience performing Human Resources functions.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications

• Experience working in an academic medical center.
• Experience working with PeopleSoft Human Capital Management, CU Careers, and/or Zendesk.

Conditions of Employment

• Applicants must be legally authorized to work in the United States without requiring sponsorship. We are unable to provide work‑visa sponsorship or employment authorization for this position now or in the future.

Knowledge, Skills, and Abilities

• Strong independent judgment and critical thinking skills.
• Self‑directed.
• Excellent communication and interpersonal skills.
• Ability to work collaboratively with people from all levels within an organization.
• Ability to independently establish work priorities, follow through, and meet established deadlines.
• Advanced Microsoft Office skills, including Word, Excel, and Outlook.
• Ability to maintain a high level of confidentiality while working with sensitive information.
• Strong analytical and problem‑solving skills.
• Ability to actively listen and share relevant information, anticipate problems, and establish and maintain effective working relationships.
• Knowledge of professional standards, concepts, and practices related to human resources.
• Ability to analyze, interpret, and evaluate a broad range of laws, rules, and regulations in order to exercise good judgment in applying them to human resources challenges.
• Knowledge of applicable Federal and State laws and regulations.

Anticipated Pay Range

The starting salary range (or hiring range) for this position has been established as:

• Entry Level: $48,512 to $65,006
• Intermediate Level: $52,793 to $70,742

The above salary range (or hiring range) represents the University's good‑faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans, and retirement contributions that add to your bottom line.

Total CompensationCalculator

Equal Employment Opportunity Statement

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

ADA Statement

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at [e-mail].

Background Check Statement

The University of Colorado Anschutz is dedicated to ensuring a safe and secure environment for our faculty, staff, students, and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement

CU Anschutz strongly encourages vaccination against the COVID‑19 virus and other vaccine‑preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety‑sensitive job duties, you must enroll in the occupational health medical surveillance program.