HRIS/Payroll Administrator

Planar Systems

United States

On-site

USD 65,000 - 90,000

Full time

14 days+

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Benefits offered by this job

75% employer-paid medical for employee

100% employer paid dental, and vision

100% employer paid long-term, short‑m,

401k Match

Job summary

Planar Systems is looking for an HRIS/Payroll Administrator to join our Human Resources team. You will maintain and optimize the HRIS, manage payroll processing, and ensure data accuracy and regulatory compliance across multiple states.

The ideal candidate has 3+ years in payroll, experience with ADP WorkforceNow, and strong analytical, communication, and problem-solving skills. This role involves reporting, onboarding/offboarding support, and benefits administration, with a focus on data

Qualifications

Minimum of 3+ years of experience in payroll with multi-state responsibility.
Experience using ADP WorkforceNow required.
Certification as a Payroll Professional (CPP) preferred.
Knowledge of payroll taxation and ACA reporting is a plus.
Strong analytical, problem-solving, and data-management skills.

Responsibilities

Manage HRIS with configuration, updates and maintenance.
Audit HRIS data for accuracy and integrity.
Process bi-weekly payroll in compliance with laws.
Input and verify payroll data (hours, deductions, bonuses) in the HRIS.
Generate HRIS and payroll reports to support management decisions.
Support onboarding and offboarding processes in the HRIS.
Assist with benefits administration including billing and enrollment.
Maintain payroll general ledger in ADP.
Prepare year-end tax reporting for W-2/1095.

Skills

Analytical skills

Attention to detail

Problem-solving

Communication skills

Interpersonal skills

Education

Bachelor’s degree or equivalent experience

High school diploma or GED

Tools

ADP WorkforceNow

HRIS systems

Microsoft Office Suite

Job description

Job Description

We are seeking a detail-oriented and dedicated HRIS/Payroll Administrator to join our Human Resources team. This role is responsible for maintaining and optimizing our Human Resource Information System (HRIS) while managing payroll processes to ensure accuracy and compliance with relevant laws and regulations. The ideal candidate will have a strong background in HRIS management, payroll administration, and an analytical mindset that supports effective data management and reporting.

Key Responsibilities:

HRIS Administration:

· Manage the HRIS system, including configuration, updates, and maintenance.

· Perform regular audits of HRIS data to ensure accuracy and integrity.

· Serve as the primary point of contact for HRIS-related inquiries and troubleshooting.

· Collaborate with IT and vendors to resolve technical issues related to the HRIS.

· Train and support HR staff and end-users on HRIS functionalities and best practices.

· Maintain detailed documentation of payroll, commission and HR processes

Payroll Management:

· Process bi-weekly payroll ensuring compliance with federal, state, and local regulations.

· Collect, calculate, and input payroll data such as employee hours, deductions, and bonuses into the HRIS.

· Review payroll reports for discrepancies and take corrective actions as necessary.

· Maintain accurate records of payroll transactions and employee information.

· Maintain the General Ledger for payroll in ADP

· Assist in year-end tax reporting, including W-2 and 1095 preparation for ACA reporting.

Reporting and Compliance:

· Generate and analyze HRIS and payroll reports for management to support decision-making.

· Monitor compliance with labor laws, tax regulations, and company policies related to payroll and employee data.

· Conduct regular reviews of HRIS processes and payroll systems to identify areas for improvement.

· Work closely with HR team members on various projects related to employee data management and payroll improvements.

· Assist with onboarding and offboarding processes, ensuring proper document management within the HRIS.

· Support benefits administration, including billing, audits, tracking eligibility and enrollment.

· Compliance reporting support and Audits

Sales Commission:

· Provide support to Manager as needed for monthly commission calculations.

Collaboration and Support:

Requirements

High school diploma/GED required. Bachelor’s degree or equivalent experience preferred.
Minimum of 3+ years of experience in a progressively responsible payroll position with multi-state payroll responsibility
Minimum of 3+ years of experience using ADP WorkforceNow required.
Prior experience in account reconciliation process, accounting theory and practice preferred.
Minimum of 3+ years of experience setting up reports in a top-tier reporting tool
Certification as a Payroll Professional (CPP) preferred
Prior experience solving software and systems problems preferred
Strong analytical skills with attention to detail and accuracy.
Excellent problem-solving skills and the ability to troubleshoot technical issues.
Strong communication and interpersonal skills to interact effectively with employees and management.
Proficient in Microsoft Office Suite (Excel, Word, PowerPoint).
Knowledge of employment laws and regulations related to payroll and HR compliance.

Physical Requirements:

Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards.
Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards
Physical ability to use computer hardware/software required
Some lifting (up to 30 lbs.). Long hours on computer keyboard. Prolonged periods of standing and/or walking.

Benefits

All benefits start on first day of employment!