HRIS Manager

Vedder; Chicago (IL); Hybrid; USD 105,000 - 150,000; Full time

Benefits offered by this job

Competitive base salary

Discretionary annual bonus

401(k) matching

Health, dental, vision plans

Paid time off

Hybrid work model

Employee discounts

Job summary

Vedder's Chicago office is seeking an HRIS Manager to lead the development and maintenance of the HRIS (UKG) system, including integrations, testing, upgrades, and data integrity across HR and related functions.

The role reports to the Chief Human Resources Officer and collaborates with HR, Payroll, and Administrative teams to implement effective reporting, improve processes, and ensure system reliability and compliance.

Qualifications

• Bachelor’s degree in HR, Computer Science or related field.
• 8+ years of HRIS administration experience in professional services.
• Minimum 2 years of management experience.
• Minimum 1 year of HRIS project management experience.
• Ability to work under pressure and meet deadlines.

Responsibilities

• Manage day-to-day administration of HR systems (UKG, ViDesktop, PolicyTech) including testing and configuration updates.
• Provide end-user support, perform maintenance, and improve efficiencies.
• Create and maintain detailed reports and queries with high accuracy.
• Develop data integrity protocols between HR, Accounting, Finance and other internal systems.
• Collaborate with vendors and internal stakeholders on integrations and system upgrades.
• Maintain HR/payroll data integrity and run audits across systems.
• Support HRIS upgrades, patches, and performance management.

Skills

HRIS administration

Data integrity analytics

Reporting & analytics

Vendor liaison

Project coordination

Attention to detail

Time management

Education

Bachelor’s degree in HR, CS or related field

Tools

UKG (Ultimate Software)

ViDesktop

PolicyTech

Microsoft Office

Job description

Vedder's Chicago office is looking for an HRIS Manager. The HRIS Manager will be heavily involved in the delivery of system development, integration with vendor interfaces and other Firm systems, and system maintenance, including configuration, testing, upgrades, day-to-day support, data management, reporting and future technology initiatives related to the Firm’s HRIS system (UKG). This position reports to the Chief Human Resources Officer and collaborates across Departments to ensure organizational needs are met while enhancing overall HR Operations.

As the HRIS Manager, your duties will include but not be limited to:

• Manage the day-to-day administration of the Firm’s HR systems, including but not limited to UKG, ViDesktop, PolicyTech; testing, configuration updates and troubleshooting
• Provide constant support to the Firm and HR team researching and resolving end user issues, unexpected results or process flaws; perform scheduled activities/maintenance; recommend solutions or alternate methods to meet requirements and improve efficiencies
• Write, maintain and provide a variety of reports and queries utilizing appropriate reporting tools with high level of accuracy and support
• Develop data integrity protocols between HR, Accounting, Finance and other internal departments and systems
• Design and develop communication strategies related to system integrations and HRIS system developments and updates
• Maintain HR and payroll data integrity in the systems by running queries, analyzing data, and creating and running various audits
• Identify functional, technical and security gaps, and develop required documentation to improve and automate processes
• Serve as a key liaison with external vendors and internal stakeholders
• Serve as a technical point-of-contact for assigned functional areas and assist subject matter experts with ensuring data integrity, testing of system changes, report writing and analyzing data flows for process improvement opportunities
• Maintain standard operating procedures for HRIS workflows and processes
• Support and manage technical aspects of UKG upgrades, patches, testing enhancements, validation and overall performance management of the system
• Manage technical aspects of the implementation and design of modules within UKG, including employee self-service modules for compensation, attendance and health and retirement (benefits) information
• Collaborate with HR team on non-exempt and exempt focal point reviews processes on an annual basis ensuring data integrity within UKG, viDesktop, Intapp and compensation reports
• Work with Benefits Team to manage open enrollment process within UKG as well as data interfaces with benefits vendors
• Partner with Training Team to create and update quick reference and user guides for employees
• Work closely with Human Resources, Payroll and Firm Administrative Department Managers to create and maintain customized reports with high level of accuracy
• Gather requirements, map processes, and write functional specifications for new reports and system updates
• Work with the end users to define system needs and participate in process/system improvement efforts
• Work with HR Managers on annual compliance reporting
• Partner with HR Manager and HR Specialist on annual salary survey reporting
• Maintain up-to-date knowledge on potential system enhancements, making strategic recommendations to ensure consistent efficiency and improvement within each system

Skills & Competencies:

• Strong proficiency and knowledge of Ultimate Software
• Strong working knowledge of implementing HRIS system (UKG) into an existing infrastructure
• Strong understanding of HR processes and data, including eligibility and enrollment rules, and benefit procedures in order to ensure correct implementation and interface with existing Firm systems
• Strong understanding of HRIS database design, structure, functions and processes, and experience with database tools
• Strong background in data integrity analytics audits and reporting
• Highly detail-oriented with excellent organizational, analytical and time management and critical thinking skills
• Ability to handle multiple responsibilities in a fast-paced environment

Qualifications & Required Experience:

• Bachelor’s degree in Human Resources, Computer Science or a related field preferred
• Minimum 8+ years of HRIS administration experience in a professional services environment required
• Minimum 2 years of management experience
• Minimum of 1 year of experience with HRIS based project management and systems implementation experience
• Ability to work well as a team and independently for efficient and effective results
• Position also requires the ability to work under pressure to meet strict deadlines.

Computer Skills:
To perform this job successfully, an individual must be proficient in the following software:

• Strong proficiency using Microsoft Office Suite
• Extensive working knowledge managing HRIS systems; UKG preferred, viDesktop, PolicyTech

Compensation Range: 105,000/yr. to $150,000/yr.

At Vedder, we believe in recognizing and rewarding our employees' contributions. Our comprehensive Total Rewards Package includes:

• Competitive Salary: We offer a competitive base salary commensurate with skills and experience.
• Bonus Program: Discretionary annual bonus program.
• Retirement Planning: Discretionary profit sharing and 401(k) matching to help you plan for your future.
• Health and Wellness: Comprehensive health, dental, and vision plans, along with optional health savings and flexible spending accounts, firm-paid Life and Disability benefits, and wellness programs to support your overall well-being.
• Paid Time Off: Competitive time off package including vacation days, paid holidays, sick time and personal days.
• Professional Development: Opportunities for continuous learning and career growth through firm provided training programs.
• Employee Recognition: Anniversary and Vedder Praise Programs to celebrate your achievements and milestones.
• Work-Life Balance: Hybrid work model and family-friendly policies.
• Additional Perks: Employee discount program, pre-tax commuter benefits, back up child & elder care, Employee Assistance Program (EAP), fitness center discounts and more.

Join Vedder and be part of a team that values hard work and dedication!

Equal Employment Opportunity:
Vedder Price P.C. is an equal opportunity employer. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability (where applicant is qualified to perform the essential functions of the job with or without reasonable accommodations), medical condition, protected veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law. We participate in E-verify.

Applicants who are interested in applying for a position and require special assistance or an accommodation during the process due to a disability should contact the Vedder Price Recruiting Team at [e-mail].