HRIS Coordinator

USA Debusk, LLC; Deer Park (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

USA DeBusk, a Deer Park, TX-based provider of industrial services, seeks an HRIS Coordinator to ensure data accuracy across the employee lifecycle. You will enter and audit records, run routine and ad hoc HR reports, and support system updates while maintaining strict confidentiality.

Your role involves using Microsoft 365 tools and Excel for data preparation, with collaboration across HR, Payroll, IT, and business partners to ensure data integrity and compliance.

Qualifications

• Demonstrated experience with Microsoft 365 (Outlook, Word, Teams, SharePoint, OneDrive).
• Intermediate Excel skills including VLOOKUP/XLOOKUP, PivotTables, and data validation.
• Extreme attention to detail with ability to spot errors in large data sets.
• Strong organizational and time-management skills to meet multiple deadlines.
• Clear written and verbal communication and ability to handle confidential information.

Responsibilities

• Process new hire, transfer, promotion, compensation, and termination transactions in the HRIS accurately and within deadlines.
• Audit employee data regularly and coordinate with HR partners to fix issues.
• Run and distribute standard and ad hoc HR reports for HR, Finance, and leadership.
• Use Excel to organize, clean, and prepare data for system uploads and reconciliations.
• Support benefits, payroll, and time/attendance data feeds by verifying file accuracy.
• Respond to HRIS help desk tickets and escalate complex issues as needed.
• Support system testing for upgrades and new configurations.
• Create and maintain process documentation and data-entry standards.
• Coordinate with stakeholders using Microsoft 365 tools.

Skills

Microsoft 365

Excel

Attention to detail

Time management

Communication

Data privacy

Teamwork

Tools

Power Query

Power BI

SQL

Job description

USA DeBusk offers the industrial infrastructure sector a technologically advanced and complementary suite of high-value traditional and specialty services for turnarounds, routine maintenance, and unplanned outages. We help customers save time, reduce costs, and optimize their processes while assuring best-in-class safety and compliance. Primary service lines include chemical cleaning; emission controls; fabrication services; FCCU hot catalyst handling; hydro blasting; hydro excavation; hydro cutting; inert catalyst handling; inspection; mechanical rental; nitrogen; pigging, decoking & filtration; pipeline integrity and field services; reactor cleaning; tank cleaning; transportation; unit decontamination; vacuum services; and waste solutions. USA DeBusk was founded in 2012, and our headquarters is in Deer Park, TX. We operate numerous offices, service centers, and customer-site-based locations across North America. Visit www.usadebusk.com for more information.

Position Summary

The HRIS Coordinator supports the accuracy, integrity, and day-to-day administration of our Human Resources Information System. This role is ideal for a detail-driven professional who enjoys working with data and wants to build a career in HR technology and operations. You will enter and audit employee records, run routine reports, support system updates, providing guidance on HR policies and procedures and help ensure that every data point across the employee lifecycle is correct, complete, and confidential.

Responsibilities

• Process new hire, transfer, promotion, compensation, and termination transactions in the HRIS accurately and within established deadlines.
• Audit employee data regularly to identify errors, duplicates, and missing information, and work with HR partners to correct them.
• Run, validate, and distribute standard and ad hoc HR reports for HR, Finance, and business leaders.
• Use Excel to organize, clean, compare, and analyze data, including preparing data files for system uploads and reconciliations.
• Assist with benefits, payroll, and time and attendance data feeds by verifying file accuracy and flagging discrepancies.
• Respond to HRIS-related help desk tickets and employee or manager questions, escalating complex issues as needed.
• Support system testing for upgrades, new configurations, and process changes by executing test scripts and documenting results.
• Create and maintain process documentation, job aids, and data entry standards.
• Use Microsoft 365 tools (Outlook, Teams, SharePoint, Word, Forms) to coordinate work, manage documents, and communicate with stakeholders.
• Maintain strict confidentiality of employee information and follow all data privacy and compliance requirements.

Requirements

Required Qualifications

• Demonstrated experience with Microsoft 365 (Outlook, Word, Teams, SharePoint, and OneDrive).
• Intermediate Microsoft Excel skills, including VLOOKUP/XLOOKUP, PivotTables, sorting and filtering, conditional formatting, data validation, and basic formulas.
• Extreme attention to detail with a proven ability to spot errors, inconsistencies, and anomalies in large sets of data.
• Strong organizational and time-management skills, with the ability to manage multiple deadlines.
• Clear written and verbal communication skills.
• Ability to handle sensitive and confidential information with integrity and discretion.
• Ability to work effectively both independently and collaboratively in an open team environment.

Preferred Qualifications

• Internship or work experience in HR, payroll, administration, or data entry.
• Exposure to an HRIS platform such as ADP, Workday, UKG, Paycom, BambooHR, or Oracle.
• Familiarity with basic HR processes and employment data (e.g., FLSA classifications, job codes, and pay grades).
• Basic knowledge of Power Query, Power BI, or SQL is a plus.

Core Competencies

• Accuracy and Quality: Takes ownership of work and double-checks results before submitting.
• Analytical Thinking: Recognizes patterns and root causes behind data issues.
• Dependability: Meets deadlines consistently, especially around payroll and benefits cutoffs.
• Adaptability: Learns new systems and processes quickly.
• Collaboration: Works well with HR, Payroll, IT, and business partners.

PHYSICAL REQUIREMENTS to be performed with or without reasonable accommodations

• Must be capable of regularly speaking and hearing while utilizing hands to control or manipulate objects.
• Must be capable of seeing close vision, distance vision and ability to adjust focus.
• Must be willing and capable of sitting, standing, walking, stooping, bending, or reaching above the shoulders.
• Must be willing and capable of lifting objects weighing up to 25 pounds occasionally.
• Must be willing and capable in performing computer-based tasks while sitting or standing at a computer-based workstation for prolonged periods of time.
• Must be able to make general decisions requiring judgement and perform activities requiring sustained concentration.

USA DeBusk is an equal opportunity employer, and we thrive on our differences for the benefit of our employees, our customers, and our community. It is our policy to provide equal opportunities in all decisions related to hiring, training, and promoting regardless of race, religion, color, gender, disability, national origin, ancestry, age, military status, sexual orientation, marital status or any legally protected characteristic or class.

Location

undefined