HRIS and Operations Coordinator

The-Northwest-School-of-the-Arts; Seattle (WA); On-site; USD 50,000 - 52,000; Part time

Job summary

The Northwest School is seeking a part-time HRIS and Operations Coordinator to support the Human Resources department. You will manage Paycom transactions, maintain HR data integrity, and assist payroll and benefits administration in a high-volume environment.

This 0.50 FTE role requires strong detail orientation, confidentiality, and proficiency with HRIS systems. The position involves collaboration with staff across campus and ensures accurate HR records and timely payroll processing.

Qualifications

• Experience with enterprise HRIS workflows and reporting.
• Associate's degree or equivalent required; bachelor preferred.
• Minimum two years in HR operations/payroll or related admin role.
• Strong attention to detail and discretion.
• Excellent written and verbal communication.

Responsibilities

• Administer Paycom HRIS on day-to-day transactions.
• Maintain employee records and onboarding/offboarding.
• Support payroll and benefits processes.
• Assist talent acquisition and new hire paperwork.
• Ensure data accuracy and audit readiness.

Skills

HRIS proficiency

Payroll support

Data integrity

Customer service

Education

Associate's degree or equivalent

Bachelor's degree preferred

Tools

Paycom

Excel

Word

Outlook

Job description

Job Details

Location: The Northwest School - Seattle, WA 98122

Position Type: Part Time Administrative Faculty

Education Level: 2 Year Degree

Salary Range: $36.00 - $38.00 Hourly

Job Category: Admin - Clerical

HRIS and Operations Coordinator (0.50 FTE)

Part-Time | non-exempt | Approximately 20 hours per week

About The Northwest School

The Northwest School is an independent day and boarding school serving students in grades 6–12 on an urban campus in Seattle’s Capitol Hill neighborhood. As Seattle’s only day and boarding school, Northwest offers a distinctive educational experience that combines rigorous academics with experiential, interdisciplinary learning in a vibrant city setting.

Our liberal arts program nurtures compassionate, globally aware, and environmentally conscious students who find joy in learning and are prepared to engage thoughtfully and creatively in an interconnected world. Northwest is a warm, inclusive community grounded in shared values and a deep commitment to belonging.

We believe diversity strengthens our school and are dedicated to building a faculty and student body that reflects the broader society.

We strongly encourage candidates from underrepresented groups to apply.

Position Summary

The HRIS and Operations Coordinator provides administrative and transactional support to the Human Resources Department. Reporting to the Director of Human Resources, this position serves as the department's primary HRIS administrator and is responsible for processing employee transactions, maintaining HR data integrity, supporting payroll and benefits administration, and ensuring the accurate administration of employee information in Paycom. This role plays a critical part in ensuring employees receive accurate pay, benefits, and HR support while maintaining the integrity of the school's HR data. Success in this role depends on exceptional attention to detail, strong technical aptitude, sound judgment, and the ability to manage a high volume of HR transactions with accuracy and confidentiality. This position works closely with employees across the school and plays an important role in delivering responsive, accurate, and service-oriented HR support while maintaining the integrity of the school's HR systems and processes.

Essential Responsibilities

HRIS (Paycom) Administration

• Serve as the department's primary Paycom administrator for day-to-day transactions.
• Process employee hires, transfers, promotions, compensation changes, and separations.
• Maintain employee demographic, position, and organizational records.
• Assist with onboarding and offboarding workflows.
• Process electronic personnel actions and ensure data integrity.
• Generate routine and ad hoc HR reports.
• Assist with Paycom system testing and implementation of new features.
• Troubleshoot employee and manager Paycom questions.
• Monitor data accuracy and proactively identify discrepancies.
• Recommend opportunities to improve HR workflows, automate processes within Paycom, and increase operational efficiency.

Employee Records & HR Administration

• Maintain personnel files in accordance with federal, state, and school record retention requirements.
• Process employment verification requests.
• Prepare employment letters and HR correspondence.
• Track required licenses, certifications, and required trainings.
• Prepare and process employment documents related to compensation and contract changes under the direction of the Director of Human Resources.
• Coordinate new hire paperwork and onboarding documentation.
• Conduct routine audits of employee and payroll data to ensure accuracy and identify discrepancies before payroll processing.

Payroll & Benefits Support

• Assist with monthly payroll preparation and auditing.
• Review timekeeping records for completeness and accuracy.
• Support benefit enrollment and qualifying life event changes.
• Assist employees with routine benefit and Paycom questions.
• Coordinate benefits documentation with carriers and vendors.
• Prepare reports for payroll, benefits, and audits.
• Coordinate annual HR processes such as contract distribution, benefits open enrollment, annual required trainings, and personnel record updates.

Talent Acquisition Support

• Post job openings in Paycom.
• Monitor applicant workflow.
• Coordinate candidate communications.
• Prepare offer letters and hiring documents.
• Coordinate pre-employment screening, background checks, reference checks, and new hire onboarding.

Compliance & Reporting

• Assist with annual compliance reporting.
• Process documentation and maintain records related to workers' compensation claims and leave administration.
• Prepare reports for audits and regulatory requests.
• Support HR operational projects and continuous improvement initiatives.

Customer Service

• Serve as a first point of contact for routine HR questions.
• Monitor and respond to questions in shared HR email inbox. Elevate to Director of Human Resources as appropriate.
• Provide excellent customer service to faculty.
• Escalate complex employee relations matters to the Director of Human Resources.
• Maintain strict confidentiality regarding employee information.

Qualifications

• Demonstrated proficiency using an enterprise HRIS, including personnel actions, onboarding, reporting, payroll support, and workflow administration.
• Experience with HRIS workflows, document management, and reporting.
• Associate's degree or equivalent combination of education and experience.
• Two or more years of experience in HR operations, payroll, HRIS administration, or a closely related administrative role.
• Exceptional attention to detail and accuracy.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with professionalism and discretion.
• Strong Microsoft Office skills, particularly Excel, Word, and Outlook.
• Ability to prioritize multiple tasks and meet deadlines.

Preferred Qualifications

• Bachelor’s degree in human resources, business administration, or related field.
• Experience administering Paycom, including workflows, document management, reporting, and HRIS configuration.
• Previous HR administrative experience.
• Experience working in an independent school, nonprofit, or educational environment.
• Experience supporting payroll or benefits administration.
• HR certification (aPHR) or interest in pursuing HR certification.

Knowledge, Skills & Abilities

• Proficiency in Paycom navigation and transaction processing.
• Strong data entry accuracy and attention to detail.
• Ability to identify discrepancies and resolve issues proactively.
• Excellent organizational skills.
• Strong customer service orientation.
• Ability to learn new systems quickly.
• Ability to work independently while collaborating effectively with others.
• High level of integrity and discretion.
• Ability to exercise sound judgment while handling highly confidential employee information.

Physical Requirements

• Ability to lift to 15 pounds in connection with job duties.
• Ability to stand, sit, and move comfortably on campus for extended periods.
• Ability to climb stairs and navigate uneven surfaces as needed between locations within and outside school buildings.
• Ability to use standard office equipment.

Compensation & Benefits

The salary range is $36 to $38 per hour, based on education, relevant experience, and demonstrated HRIS expertise. This is a 0.50 FTE non-exempt position. This position is not eligible for benefits.

Work Schedule

The typical schedule is approximately 20 hours per week and will generally be established in collaboration with the Director of Human Resources. Additional hours may occasionally be available during peak hiring, onboarding, or other high-volume periods. This is an in-person, on-site position. Based on the needs of the department, remote work is not an option at this time.

We are an Equal Opportunity Employer that values workplace diversity. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, gender identity, veteran status, genetic information, or marital status.