HR Systems Specialist - Workday

Troutman Pepper Locke LLP; Princeton (NJ); On-site; USD 85,000 - 125,000; Full time

Job summary

Troutman Pepper Locke LLP is seeking a skilled HR Systems Specialist to lead Workday HCM administration and related processes. You will manage workloads, secure data, and optimize Workday configurations, while collaborating with internal teams to ensure data integrity and scalable HR operations.

The role emphasizes testing, data audits, and acting as a liaison on Workday projects, with strong MS Office proficiency and a background in a professional services setting.

Qualifications

• Bachelor's degree in HR, IT, or business-related field.
• 3+ years Workday HCM administration experience.
• Proficient in Workday report writing (standard/advanced/matrix).
• Experience in a professional services or law firm setting.
• Strong MS Office skills.

Responsibilities

• Independently manage and prioritize a dynamic workload to meet deadlines across multiple projects.
• Administer and maintain Workday Learning app: configuration, security, content, catalog.
• Support integrations with external vendors and future integration development.
• Maintain security concepts: groups, RBAC, policies, and business process security.
• Collaborate with HR data owners to safeguard data integrity and system performance.
• Participate in system implementation testing for Workday functionality and usability.
• Conduct regular data audits within Workday aligned to org structure and config.
• Serve as HR business analyst on Workday configuration projects.
• Monitor data quality, analyze trends, and identify errors for reliability.
• Troubleshoot issues and coordinate with IT for timely resolution.
• Maintain confidentiality of all sensitive HR data per policy.

Skills

Workday administration

Workday report writing

Data integrity and audits

Security concepts and RBAC

Analytical thinking

Project coordination

Remote/hybrid work adapt.

Education

Bachelor's degree in HR/IT/Business

Tools

Microsoft Office

Job description

We are always seeking talented, motivated, growth-minded, and creative individuals. Our firm is committed to providing employee support and advancement, while embracing inclusion and innovation as keys to a stronger future.

We invite you to explore the position below and to submit your application to join our team!

The HR Systems Specialist is responsible for system administration, ongoing maintenance, and continuous improvement of the Human Capital Management System (HCMS). The HR Systems Specialist delivers first and second tier support for the Workday application while acting as the technical point of contact for all related inquiries, and ensures data integrity throughout the information lifecycle, leads system change testing, conducts data flow analysis, and designs and refines business processes to drive operational efficiency and scalability.

Essential Responsibilities

• Independently manage and prioritize a dynamic workload to consistently meet time-sensitive deadlines across multiple concurrent projects.
• Administer and maintain the Workday Learning application, encompassing configuration, security, content management, learning catalog administration, and ongoing platform enhancements.
• Support integrations with external vendors or third-party systems, providing strategic insight and resources to guide future integration development.
• Ensure security concepts, including security groups, role-based access, domain security policies, and business process security, to ensure appropriate access controls are in place and consistently followed.
• Partner with internal departments that rely on HR data to safeguard data integrity and optimize system performance.
• Actively participate in system implementation testing, evaluating functionality, performance, and usability in alignment with Workday best practices.
• Conduct regular data audits within Workday to verify accuracy and ensure alignment with the firm's organizational structure and configuration standards.
• Serve as an HR business analyst and point of contact on Workday configuration projects, translating business needs into effective system solutions.
• Monitor data quality on an ongoing basis, analyzing trends and identifying errors to ensure proper data management and system reliability.
• Troubleshoot system issues promptly and collaborate with IT as needed to drive timely resolution.
• Maintain strict confidentiality of all sensitive HR data and system information in accordance with firm policy.

Required Knowledge, Skills, And Abilities

• Advanced knowledge across key functional areas, including HCM, Learning, integration, and security.
• Solid understanding of Workday security, including the configuration and maintenance of role-based and user-based security groups, domain security policies, and business process security policies, with the ability to troubleshoot access issues and apply appropriate controls to protect sensitive HR data.
• Exceptional attention to detail and organized, with demonstrated ability to manage multiple concurrent projects while maintaining a consistent focus on quality and continuous improvement.
• Advanced critical thinking skills with the ability to evaluate complex problems and develop sound, well-reasoned solutions.
• Exceptional written and verbal communication skills, with the ability to communicate effectively, confidently, and clearly.
• Committed to maintaining the confidentiality of system data and sensitive information in all circumstances.
• Ability to adapt and remain composed under pressure, with the ability to balance competing priorities and consistently meet deadlines.
• Skilled at building productive internal and external relationships; effective both independently and as a collaborative team member.
• Strong commitment to client service, ethical conduct, and firm values.
• Demonstrated ability to self-manage and work independently in a remote, hybrid, and in-office settings.
• Strong analytical and problem-solving skills.

Required Education

• Bachelor's degree in Human Resources, Information Technology, Business Administration, or any combination of training, education and experience that demonstrates the ability to perform the duties of the position.

Certification(s)

• Workday Pro certification in one or more modules beneficial.

Required Qualifications

• Minimum three (3) years of Workday HCM administration experience required.
• Proficiency in Workday report writing (standard, advanced, and matrix reports).
• Experience working in a professional service or law firm environment.
• Proficient in Microsoft Office.

Preferred Qualifications

• Working knowledge of Workday security concepts, including security groups, role-based access, domain security policies, and business process security beneficial.

The Firm will comply with any applicable city or state workplace mandates in effect in regards to Covid-19.

This position description is intended to describe the general content of and requirements for the performance of the job. The statements contained in the position description are not necessarily all-inclusive and additional duties and responsibilities may be assigned as determined by business needs.

This position description does not constitute a written or implied contract of employment.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

By applying for this position, you agree and understand that Troutman Pepper Locke will process your Personal Information pursuant to the terms of our Worker and Applicant Global Privacy Notice. If you have questions about our data handling practices, or you are a resident of California, the United Kingdom, or the European Union and wish to exercise your privacy rights, please contact us at [e-mail].

Troutman Pepper Locke adheres to a policy of equal opportunity and will make all employment decisions, which include hiring, promotion, transfer, demotion, evaluation, compensation and separation, without regard to race, color, religion, sex, age, sexual orientation, gender identity or expression, national origin, pregnancy, citizenship, disability, genetic information, marital or armed forces status and any other classification as protected by law.

Compensation is dependent on several factors, such as position, location, market, education, training, and/or experience.

Hiring Salary Range

$85,000.00 - $125,000.00