HR Support Specialist

PotomacWave Consulting, Inc.; Washington (District of Columbia); On-site; USD 80,000 - 100,000; Full time

Job summary

PotomacWave Consulting, Inc. is seeking an HR Support Specialist to join our team supporting a Federal client in Washington, DC.

The role provides high-level HR, recruitment, and program management support to advance division talent initiatives and sustain recruitment operations. Responsibilities include coordinating recruitment actions, preparing status briefings, liaising with hiring managers and external partners, processing incentives, and supporting internship programs while ensuring

Qualifications

• Bachelor’s Degree in HR or business-related field is required.
• Ten years of directly related HR/administrative support experience in U.S. Government intelligence/counterintelligence or similar communities is required.
• Must have strong organizational skills and excellent communication.
• Experience with word processing, project management, automated data processing, and desktop publishing tools is expected.
• Counterintelligence-scope polygraph may be required.
• Must have an active DOE Q or Top-Secret clearance.

Responsibilities

• Provide operational HR support with recruitment program management and tracking of hiring actions.
• Serve as liaison with internal and external partners to resolve bottlenecks and communicate guidance.
• Assist hiring managers through candidate review, interview scheduling, and selection phases.
• Coordinate and process Human Capital incentive requests in compliance with DOE and federal guidelines.
• Monitor end-to-end routing and approval workflow across leadership and HC.
• Maintain internal ledger for incentives, service agreements, and renewal timelines.
• Represent recruitment at fairs and events, managing logistics and candidate engagement.
• Review HR policies and provide guidance to management and employees.

Skills

Oral and written communication

Project management

Word processing / MS Office

Data processing

Education

Bachelor’s degree in HR or business

Tools

Microsoft Office

Job description

PotomacWave is looking for an HR Support Specialist to join our team supporting a Federal client in Washington, DC. This position will provide high-level human resources (HR), recruitment, and program management support to ensure the effective execution of division talent initiatives, operational support to management regarding recruiting activities, track key hiring actions, and assist in annual recruitment and talent management cycle aligned with division priorities. This role will process human capital incentive requests in accordance with federal guidelines, participate in career engagements, and support the various internship programs.

Responsibilities

• Provide operational HR support with day-to-day recruitment program management activities, including tracking hiring actions, and preparing recruitment status briefings and reports.
• Serve as an operational liaison on behalf of IN’s recruitment leadership with internal hiring managers, HC and external partners, to resolve operational bottlenecks, address recruitment discrepancies, and communicate program guidance and timelines.
• Assist hiring managers and selection panels through candidate review, interview scheduling, and selection phases.
• Coordinate and process Human Capital (HC) incentive requests.
  • Guide hiring managers and division POCs on required documentation, justification criteria, and service agreement templates in compliance with DOE and federal guidelines.
  • Review incentive packages for completeness, accuracy, and alignment with budgetary allocations prior to routing for leadership endorsement.
• Monitor the end-to-end routing and approval workflow across IN leadership and the Human Capital (HC).
• Establish and maintain an internal tracking ledger of all active, approved, and disbursed incentives, service agreements, and renewal timelines.
• Represent the recruitment team at in-person and virtual recruitment fairs, career expos, campus outreach events, and industry hiring conferences.
  • Manage event logistics, including registration, booth setup, material distribution, and collateral display.
  • Engage prospective candidates to communicate IN mission areas, career paths, eligibility requirements, and security clearance processes.
• Review HR related policies and procedures to provide guidance to management and employees.

Qualifications

• Bachelor’s Degree from an accredited university or college in a Human Resource or business-related field required.
• Ten (10) years of directly related experience performing Human Resources/administrative support functions specialized within the U.S. Government intelligence/counterintelligence, military, or similar communities.
• Highly organized and have excellent oral and written communication skills.
• Experience in word processing, project management, automated data processing capabilities, and desktop publishing application software and hardware, including Microsoft Office applications.
• The selection of an individual for this position may be conditioned upon his or her successful completion of a counterintelligence-scope polygraph examination.
• Must have an active DOE Q or Top-Secret clearance.

Salary range $80,000 - $100,000

Equal Opportunity Employer/Race/Sex/Religion/Disability/Veteran Status/Sexual Orientation/Gender Identity/National Origin/Age.