HR Support Associate

WVU Medicine; Stony Brook (NY); On-site; USD 45,000 - 65,000; Full time

Job summary

THOM Thomas Hospitals is seeking an HR support professional to assist with unemployment claims, new employee and leader orientations, and general HR functions. The role emphasizes confidentiality, organizational skills, and effective communication with employees and leadership.

Responsibilities include coordinating training sessions, maintaining HR records, and supporting compliance initiatives. Regular hours are Monday–Friday with possible additional hours for events and orientations.

Qualifications

• Bachelor’s degree in HR or related field required.
• Associate’s degree with 2+ years HR support experience, or high school diploma with 5 years HR support experience.
• Experience as HR Generalist/support is preferred.

Responsibilities

• Support unemployment claims processing and tracking.
• Coordinate New Leader Orientation including scheduling and materials.
• Schedule organizational and training sessions and track attendance in Workday.
• Answer routine employee inquiries and provide HR policy guidance.
• Assist with HR compliance tasks and special projects as needed.

Skills

HR support

Organization

Communication

Microsoft Office

Education

Bachelor’s degree in HR/related field

Associate’s degree + 2 years HR support

High School diploma + 5 years HR support

Job description

Provide support and coordination of HR department processes/programs including but not limited to unemployment claims, new employee orientation, leadership, compliance initiatives, resolution of employee concerns and support the roll‑out of HR initiatives across the organization. Provide support of HR department organizational duties such as meeting scheduling, time administrator, credit card reconciliation, ordering supplies and processing invoices.

MINIMUM QUALIFICATIONS:
EDUCATION, CERTIFICATION, AND/OR LICENSURE:
1.Bachelor’s degree in Human Resources, Business Administration, Industrial Relations, or related field.
OR Associate’s degree in Human Resources, Business Administration or related field and two (2) years of HR support experience.
OR High School diploma and five (5) years of HR support experience.

PREFERRED QUALIFICATIONS:

EXPERIENCE:
1.HR Generalist/support experience.
CORE DUTIES AND RESPONSIBILITIES: As an advocate for WVUH/UHA employees, company and departmental goals and initiatives and HR Compliance, demonstrate knowledge of management and employee needs and apply that knowledge to create solutions.

1.Support the processing and tracking unemployment claims.
2.Coordination and resolution of general inquiries assigned to the Employee Relations & HR Business Partner point of contact for emergent calls and service requests.
3.Support department with scheduling organizational and training sessions and attendance tracking in Workday.
4.Organize and coordinate New Leader Orientation including scheduling room, sending invites, ordering lunch, preparing participant materials and capturing attendance inWorkday.
5.Contribute to the continuous and annual review and updates of materials for New Employee Orientation, New Leader Orientation, and Follow-up Orientation.
6.Facilitate presentations and trainings as needed.
7.Coordinate, arrange, and monitor regulatory compliance tasks, including WV Cares and PA fingerprinting requirements.
8.Stay informed about changes in labor laws and regulations and assist in ensuring HR practices comply with legal requirements.
9.Assist the HR team in executing system initiatives and handling special projects as needed.
10.Assist with investigatory interviews as necessary. Handle routine employee inquiries and issues, providing information and guidance on HR policies, procedures, and programs.

1. Ensure accurate and up-to-date documentation of employee records, ensuring compliance with company policies and legal requirements.

2. Assist in the administration of performance management processes, including documentation, tracking performance reviews, and providing support to managers and employees.

3. Compile and analyze HR data for reporting purposes, helping to identify trends and areas for improvement.
   14.Provide support of department leaders in scheduling meetings, calendar management and department organizational duties as requested.

4. Serve as department time administrator. Order Supplies as needed. Reconcile credit card account. Process departmental invoices.

5. Participate in and support employee engagement initiatives and events to foster a positive workplace culture.
   17.Perform other duties as assigned.
   PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1.Extended periods of sitting.
2.Extended periods of computer usage.
3.Required to walk to various areas throughout the departments or medical complex. This may require the use of elevators and/or stairs.
WORKING ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1.Standard, high volume office environment.
SKILLS AND ABILITIES:

1.Must have an ability to organize and prioritize multiple projects.
2. Must have and demonstrate an ability to communicate both orally and in writing in a clear and concise manner.
3. Must have strong analytical and problem solving skills.
4. Must have ability to maintain high level of confidentiality.
5.Must have the ability to interface with management and employees at all levels of the organization.
6. Demonstrated knowledge of Microsoft Office including Excel, Word, Outlook, PowerPoint

Additional Job Description:

1. Serve as the primary point of contact for employees and visitors entering the Human Resources office, providing professional front desk support and directing inquiries as appropriate.

2. Process employment and education verification requests.

3. Track new hires, complete Form I-9 documentation, assist with onboarding requirements as needed while new hires are on-site.

4. Maintain accurate employee records by scanning, uploading, and electronically filing HR documentation in accordance with organizational policies and compliance requirements.

5. Assist with departmental budget monitoring and expense tracking. Including maintaining records, invoices, preparing check requests, paying vendors, etc.

6. Prepare, sort, and distribute incoming and outgoing mail and other departmental correspondence.

7. Sign-on bonus agreement support, including preparing and uploading agreements, maintaining documentation, and communicating program terms and conditions to eligible employees as directed by recruiter.

8. Main point of contact for the Thomas Foundation Employee Assistance Program requests by serving as a resource for employees, facilitating committee meetings, maintaining confidential records, and processing requests.

9. Support HR office operations by maintaining organized records, responding to routine employee inquiries, and ensuring timely completion of administrative tasks.

10. On-site position. Regular hours are Monday through Friday, 7:30 a.m. to 4:00 p.m.

11. Occasional evening and weekend hours may be required to support employee events, engagement activities, orientations, and other Human Resources initiatives.

Scheduled Weekly Hours:

40

Shift:

Day (United States of America)

Exempt/Non-Exempt:

United States of America (Non-Exempt)

Company:

THOM Thomas Hospitals

Cost Center:

560 THOM HR

Address:

4605 Maccorkle Ave SW

South Charleston

West Virginia

Equal Opportunity Employer

West Virginia University Health System and its subsidiaries (collectively “WVUHS”) is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. WVUHS strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. All WVUHS employees, other workers, and representatives are prohibited from engaging in unlawful discrimination. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment.