HR Support Associate

WVU Medicine; Morgantown (WV); Sur place; USD 28 000 - 41 000; Plein temps

Résumé du poste

WVUH West Virginia University Hospitals is seeking a qualified HR Support Specialist to provide essential HR services across unemployment processing, employee orientation, and compliance initiatives.

The role includes coordinating new leader and new employee orientations, maintaining accurate HR records, and supporting performance management and data reporting. Daily work includes scheduling, meetings, and ensuring confidentiality in a high-volume office environment.

Qualifications

• Bachelor’s degree in Human Resources, Business Administration, Industrial Relations, or related field.
• Associate’s degree in Human Resources, Business Administration or related field and two (2) years of HR support experience.
• High School diploma and five (5) years of HR support experience.

Responsabilités

• Support the processing and tracking unemployment claims.
• Coordinate and resolve general inquiries for Employee Relations & HR Business Partner.
• Support scheduling of organizational and training sessions and attendance tracking in Workday.
• Organize and coordinate New Leader Orientation including logistics and attendance in Workday.
• Contribute to updates of New Employee Orientation and Follow-up Orientation materials.
• Facilitate presentations and trainings as needed.
• Coordinate regulatory compliance tasks including WV Cares and PA fingerprinting requirements.
• Ensure HR practices comply with changes in labor laws and regulations.
• Assist with HR system initiatives and special projects.
• Assist with investigatory interviews and handling routine employee inquiries and issues.
• Maintain accurate employee records and ensure compliance with policies and laws.
• Assist in performance management processes and coaching for managers and employees.
• Compile and analyze HR data for reporting and identify trends.
• Support department leaders with scheduling, calendar management, and organizational duties.
• Serve as department time administrator; order supplies; reconcile credit card accounts; process invoices.
• Participate in employee engagement initiatives and events.

Connaissances

HR coordination

Communication

Analytical skills

Confidentiality

Multitasking

Formation

Bachelor's degree in HR

Associate's degree in HR or related field

High school diploma + 5 years HR support experience

Outils

Workday

Microsoft Office

Description du poste

Welcome! We’re excited you’re considering an opportunity with us! To apply to this position and be considered, Below, you’ll find other important information about this position.

Provide support and coordination of HR department processes/programs including but not limited to unemployment claims, new employee orientation, leadership, compliance initiatives, resolution of employee concerns and support the roll‑out of HR initiatives across the organization. Provide support of HR department organizational duties such as meeting scheduling, time administrator, credit card reconciliation, ordering supplies and processing invoices.

Minimum Qualifications

EDUCATION, CERTIFICATION, AND/OR LICENSURE:

• Bachelor’s degree in Human Resources, Business Administration, Industrial Relations, or related field.

OR Associate’s degree in Human Resources, Business Administration or related field and two (2) years of HR support experience.

OR High School diploma and five (5) years of HR support experience.

Experience

PREFERRED QUALIFICATIONS:

• HR Generalist/support experience.

CORE DUTIES AND RESPONSIBILITIES

• Support the processing and tracking unemployment claims.
• Coordination and resolution of general inquiries assigned to the Employee Relations & HR Business Partner point of contact for emergent calls and service requests.
• Support department with scheduling organizational and training sessions and attendance tracking in Workday.
• Organize and coordinate New Leader Orientation including scheduling room, sending invites, ordering lunch, preparing participant materials and capturing attendance in Workday.
• Contribute to the continuous and annual review and updates of materials for New Employee Orientation, New Leader Orientation, and Follow-up Orientation.
• Facilitate presentations and trainings as needed.
• Coordinate, arrange, and monitor regulatory compliance tasks, including WV Cares and PA fingerprinting requirements.
• Stay informed about changes in labor laws and regulations and assist in ensuring HR practices comply with legal requirements.
• Assist the HR team in executing system initiatives and handling special projects as needed.
• Assist with investigatory interviews as necessary. Handle routine employee inquiries and issues, providing information and guidance on HR policies, procedures, and programs.
• Ensure accurate and up-to-date documentation of employee records, ensuring compliance with company policies and legal requirements.
• Assist in the administration of performance management processes, including documentation, tracking performance reviews, and providing support to managers and employees.
• Compile and analyze HR data for reporting purposes, helping to identify trends and areas for improvement.
• Provide support of department leaders in scheduling meetings, calendar management and department organizational duties as requested.
• Serve as department time administrator. Order Supplies as needed. Reconcile credit card account. Process departmental invoices.
• Participate in and support employee engagement initiatives and events to foster a positive workplace culture.
• Perform other duties as assigned.

PHYSICAL REQUIREMENTS

• Extended periods of sitting.
• Extended periods of computer usage.
• Required to walk to various areas throughout the departments or medical complex. This may require the use of elevators and/or stairs.

WORKING ENVIRONMENT

• Standard, high volume office environment.

Skills And Abilities

• Must have an ability to organize and prioritize multiple projects.
• Must have and demonstrate an ability to communicate both orally and in writing in a clear and concise manner.
• Must have strong analytical and problem solving skills.
• Must have ability to maintain high level of confidentiality.
• Must have the ability to interface with management and employees at all levels of the organization.
• Demonstrated knowledge of Microsoft Office including Excel, Word, Outlook, PowerPoint

Additional Job Description

Scheduled Weekly Hours

40

Shift

Day (United States of America)

Exempt/Non-Exempt

United States of America (Non-Exempt)

Company

WVUH West Virginia University Hospitals

Cost Center

556 WVUH HR Business Partners and Employee Relations

Address

1 Medical Center Drive
Morgantown
West Virginia

Equal Opportunity Employer

West Virginia University Health System and its subsidiaries (collectively "WVUHS") is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. WVUHS strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. All WVUHS employees, other workers, and representatives are prohibited from engaging in unlawful discrimination. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment.