HR Specialist Employee Experience and Engagement

Carol Woods Retirement Community; Chapel Hill (NC); On-site; USD 52,000 - 78,000; Full time

Job summary

Carol Woods Retirement Community seeks an HR-minded professional to shape and execute human resources strategies across the employee lifecycle in Chapel Hill, NC. You will manage onboarding, records, compliance, and HRIS administration to support a positive workplace culture.

The role emphasizes engagement, staff development, and cross-functional collaboration with managers and leaders. A bachelor’s degree in HR plus 3+ years in HR is expected, with SHRM-CP/PHR preferred.

Qualifications

• Bachelor's degree in human resources or equivalent experience.
• Minimum of three years’ experience in a Human Resources role.
• Experience in healthcare, senior living, or service-oriented environments preferred.
• Professional HR certification such as SHRM-CP or PHR preferred.

Responsibilities

• Coordinate onboarding, transfers, status changes, and separations.
• Maintain accurate employee records throughout the lifecycle.
• Ensure compliance with policies and recordkeeping requirements.
• Serve as administrator for HR systems (Paycom) and generate reports.
• Plan employee recognition, engagement activities, and training coordination.

Skills

Organizational skills

Attention to detail

Communication skills

Confidentiality

HR knowledge

Education

Bachelor's degree in HR

Tools

Paycom

HRIS

Job description

Job Details

Job Location: Chapel Hill, NC 27514

Position Type: Full Time

We have a role that’s needed—but we’re not looking for someone to simply step into a job description. We’re looking for a creative HR thinker who wants to shape the role, strengthen our people and culture, and make a meaningful impact.

The Human Resources Specialist supports employee experience from recruitment through separation by managing employee records, HR systems, onboarding processes, employee engagement activities, and staff development initiatives. This position serves as a key administrative and operational resource for the Human Resources department, ensuring accurate HR documentation, compliance with recordkeeping requirements, and positive employee experience throughout the employment lifecycle.

The ideal candidate combines strong organizational skills with a solid understanding of human resources processes, HRIS systems, employee engagement initiatives, and training coordination.

Also included in this position is the expectation that the person in this job will:

• Uphold and put into daily practice the values of Carol Woods.
• Support the well-being and quality of life of every individual resident.
• Function as a good steward of resident resources.
• Contribute to Carol Woods' approach to continual quality improvement.
• Support the concepts of a learning organization.

Employee Lifecycle Administration

• Coordinate and support employee onboarding, transfers, status changes, and separations.
• Maintain accurate employee records throughout the employment lifecycle.
• Ensure compliance with organizational policies and applicable record retention requirements.

HR Records and Compliance Support

• Establish, organize, and maintain employee personnel files in accordance with legal and organizational requirements.
• Track required employment documentation and assist in maintaining compliance-related records.

HRIS Administration

• Serve as a primary administrator for HR systems, including Paycom and other HR technology platforms.
• Generate reports and dashboards for HR and organizational leadership.
• Assist employees and managers with self-service functionality and system-related questions.

Employee Engagement and Recognition

• Coordinate employee recognition programs, celebrations, and engagement activities.
• Plan and support employee appreciation events, milestone celebrations, wellness initiatives, and special employee programs.
• Assist with employee communications related to engagement activities.
• Gather employee feedback and support initiatives that enhance workplace culture and employee satisfaction.

Onboarding and Employee Development

• Coordinate new employee orientation and onboarding activities.
• Maintain employee training records and generate reports on training completion.
• Support leadership development, employee education, and continuous learning initiatives.

Employee Lifecycle Administration

• Coordinate and support employee onboarding, transfers, status changes, and separations.
• Maintain accurate employee records throughout the employment lifecycle.
• Ensure compliance with organizational policies and applicable record retention requirements.

HR Records and Compliance Support

• Establish, organize, and maintain employee personnel files in accordance with legal and organizational requirements.
• Track required employment documentation and assist in maintaining compliance-related records.
• Support HR leadership with documentation and reporting needs.

QualificationsEducation:

Bachelor’s degree in human resources, or equivalent combination of education and experience.

Experience

• Minimum of three years’ experience in a Human Resources role.
• Experience in healthcare, senior living, or other service-oriented environments.
• Professional HR certification such as SHRM-CP or PHR preferred
• Experience HR records Compliance preferred

Physical

• N/A

Competencies:

• Working knowledge of HR principles, employment documentation, and recordkeeping.
• Strong proficiency with HRIS systems and Microsoft Office applications. Use of Paycom a plus
• Excellent organizational skills and attention to detail.
• Ability to handle confidential and sensitive information with discretion.
• Strong interpersonal and customer service skills.
• Ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills.
• Ability to work independently while collaborating effectively with managers and employees.