HR Specialist

Pacific Whale Foundation; Wailuku (HI); Ibrido; USD 40.000 - 45.000; Tempo pieno

Vantaggi offerti da questo lavoro

Medical & Dental plan options

Retirement savings plan

Paid time off

Employee assistance resources

Descrizione del lavoro

Pacific Whale Foundation is seeking an HR Specialist to support our crew, staff, and managers in Hawaii. You will manage hiring, onboarding, benefits, employee records, and HR systems (primarily Rippling), working closely with the HR Director on policy and employee relations.

The role requires at least three years in HR, strong organizational skills, and a proactive approach to process improvement. Office-based with occasional site visits and potential overtime during peak hiring periods.

Competenze

• At least three years of HR experience in admin, coordination, or operations.
• Hands-on work in hiring, onboarding, benefits, leave, or employee records.
• Experience with HR software and quick learning of new systems.
• Ability to handle confidential information with discretion.
• Clear written and verbal communication skills.

Mansioni

• Post jobs, schedule interviews, and update candidates.
• Prepare offer letters using approved terms.
• Track open roles and follow up with hiring managers.
• Coordinate background checks, orientation, and onboarding in Rippling.
• Answer routine questions from employees and managers.
• Process job changes, benefits enrollments, and leave paperwork.
• Maintain accurate employee data in Rippling and run HR reports.
• Track compliance deadlines and maintain records for audits.

Conoscenze

Organized

Attention to detail

Written & verbal communication

Confidential information handling

HR software proficiency

Formazione

HR certification or related education

Strumenti

Rippling

Descrizione del lavoro

Summary

Are you organized, people-focused, and great at follow-through? Join our two-person HR team and help keep things running smoothly for our crew, staff, and managers. The Human Resources Specialist handles day-to-day HR work for PacWhale Eco-Adventures and Pacific Whale Foundation. You will manage hiring, onboarding, benefits, employee records, and HR systems, mainly in Rippling. You will work closely with the HR Director, who handles policy decisions and employee relations.

What you’ll do

Hiring and onboarding

• Post jobs, schedule interviews, and keep candidates updated.
• Prepare offer letters using approved terms.
• Track each open role and follow up with hiring managers on next steps.
• Coordinate background checks, orientation, and onboarding tasks in Rippling.

Employee support and benefits

• Answer routine questions from employees and managers.
• Process job changes, separations, benefits enrollments, and leave paperwork.
• Work with brokers, carriers, and vendors to solve routine benefits issues.

HR systems and payroll

• Keep employee data accurate in Rippling.
• Monitor alerts and approvals, and fix routine system issues.
• Share employment updates with Payroll and run standard HR reports.

Compliance and records

• Track compliance deadlines, training, and review cycles.
• Maintain records for certifications and vessel crew requirements.
• Gather records for audits and required filings.

Process improvement

• Spot recurring problems and suggest practical fixes.
• Help with employee engagement events and HR projects.

What you bring

Experience

• At least three years of HR experience, such as HR admin, coordination, or operations.
• Hands-on work in hiring, onboarding, benefits, leave, or employee records.

Skills

• Highly organized, with strong attention to detail.
• Clear, friendly, and professional written and verbal communication.
• Handles confidential information with care.
• Comfortable with HR software and quick to learn new systems.
• Follows through on tasks until they are done.

Preferred

• Experience with Rippling or a similar HR system.
• Knowledge of Hawaiʻi employment practices.
• Experience supporting hourly, seasonal, or operations teams.
• HR certification or related education.

Work environment

• Office-based role with extended computer use.
• Occasional visits to our harbor, retail, and other work sites.
• Some extra hours may be needed during peak hiring periods; overtime is paid.

Pay and benefits

• $28.85 to $32.69 per hour, based on experience.
• Overtime pay, as this is an hourly, nonexempt role.
• Medical and dental plan options.
• Retirement savings plan.
• Paid time off.
• Employee assistance resources.

Benefits are subject to plan terms and eligibility.

Before you start

Job offers depend on passing pre-employment checks. Under Hawaiʻi law, we only ask about conviction records after a conditional job offer.

Equal opportunity employer

PacWhale Eco-Adventures and Pacific Whale Foundation are equal opportunity employers. We make hiring decisions without unlawful discrimination. If you need an accommodation to apply or interview, please let us know.

This posting describes the general nature of the job. It is not a complete list of duties, and duties may change with business needs.