HR Specialist

Pacific Whale Foundation & PacWhale Eco-Tours; Wailuku (HI); Sur place; USD 40 000 - 45 000; Plein temps

Avantages offerts par ce poste

Health insurance

Dental plan

401(k) with company match

Paid time off

Employee assistance resources

Free Eco-Tours and discounts

Résumé du poste

PacWhale Eco-Adventures and Pacific Whale Foundation seek an organized HR Specialist to manage hiring, onboarding, benefits, records, and HR systems (Rippling). You will work closely with the HR Director to implement policies and support crews, staff, and managers.

You’ll handle offers, background checks, and routine employee inquiries, while maintaining accurate data and preparing HR reports. Occasional site visits and overtime during peak hiring are possible.

Qualifications

• Three+ years HR experience in admin, coordination, or operations.
• Hands-on experience with hiring, onboarding, benefits, leave, and employee records.
• Familiar with HR software and adapting to new systems.

Responsabilités

• Handle hiring, onboarding, benefits, and employee records.
• Maintain HR data in Rippling and run standard reports.
• Assist with compliance deadlines, training, and audits.
• Support engagement events and HR projects.

Connaissances

Highly organized

Attention to detail

Clear written and verbal communication

Confidential information handling

HR software proficiency

Learn new systems quickly

Formation

HR certification or related education

Outils

Rippling

Description du poste

Are you organized, people-focused, and great at follow-through? Join our two-person HR team and help keep things running smoothly for our crew, staff, and managers. The Human Resources Specialist handles day-to-day HR work for PacWhale Eco-Adventures and Pacific Whale Foundation. You will manage hiring, onboarding, benefits, employee records, and HR systems, mainly in Rippling. You will work closely with the HR Director, who handles policy decisions and employee relations.

What you'll do

Hiring and onboarding

• Post jobs, schedule interviews, and keep candidates updated.
• Prepare offer letters using approved terms.
• Track each open role and follow up with hiring managers on next steps.
• Coordinate background checks, orientation, and onboarding tasks in Rippling.

Employee support and benefits

• Answer routine questions from employees and managers.
• Process job changes, separations, benefits enrollments, and leave paperwork.
• Work with brokers, carriers, and vendors to solve routine benefits issues.

HR systems and payroll

• Keep employee data accurate in Rippling.
• Monitor alerts and approvals, and fix routine system issues.
• Share employment updates with Payroll and run standard HR reports.

Compliance and records

• Track compliance deadlines, training, and review cycles.
• Maintain records for certifications and vessel crew requirements.
• Gather records for audits and required filings.

Process improvement

• Spot recurring problems and suggest practical fixes.
• Help with employee engagement events and HR projects.

What you bring

Experience

• At least three years of HR experience, such as HR admin, coordination, or operations.
• Hands-on work in hiring, onboarding, benefits, leave, or employee records.

Skills

• Highly organized, with strong attention to detail.
• Clear, friendly, and professional written and verbal communication.
• Handles confidential information with care.
• Comfortable with HR software and quick to learn new systems.
• Follows through on tasks until they are done.

Preferred

• Experience with Rippling or a similar HR system.
• Knowledge of Hawaiʻi employment practices.
• Experience supporting hourly, seasonal, or operations teams.
• HR certification or related education.

Work environment

• Office-based role with extended computer use.
• Occasional visits to our harbor, retail, and other work sites.
• Some extra hours may be needed during peak hiring periods; overtime is paid.

Pay and benefits

• $28.85 to $32.69 per hour, based on experience.
• Overtime pay, as this is an hourly, nonexempt role.
• Medical and dental plan options.
• Retirement savings plan.
• Paid time off.
• Employee assistance resources.

Benefits are subject to plan terms and eligibility.

Before you start

Job offers depend on passing pre-employment checks. Under Hawaiʻi law, we only ask about conviction records after a conditional job offer.

Equal opportunity employer

PacWhale Eco-Adventures and Pacific Whale Foundation are equal opportunity employers. We make hiring decisions without unlawful discrimination. If you need an accommodation to apply or interview, please let us know.

This posting describes the general nature of the job. It is not a complete list of duties, and duties may change with business needs.

About Pacific Whale Foundation & PacWhale Eco-Tours

Pacific Whale Foundation is a 501(c)(3) nonprofit committed to protecting the ocean through science and advocacy. Since 1980, we have made a significant impact on marine environments and wildlife across the Pacific region, including Hawaii, Japan, and Australia. Our mission is to inspire environmental stewardship and promote ocean conservation.

What We Offer:

• Competitive pay with potential earnings through commission sales (role dependent)
• Comprehensive benefits including PTO, health insurance, 401(k) with company match, and much more for eligible employees
• Free Eco-Tours and discounted friends & family rates

The pay range for this role is:

28.85 - 32.69 USD per hour (Ma'alaea Office)