HR Specialist

Fogelman; Memphis (TN); On-site; USD 45,000 - 65,000; Full time

Job summary

Fogelman’s Memphis office is seeking an HR Specialist to provide high-level administrative support to the Human Resources team. This role contributes to day-to-day operations, supports payroll backup, and assists with executive and office administration while maintaining confidentiality and professionalism.

You will coordinate onboarding, HR helpdesk, HR reports, and office operations, serving as the primary point of contact for associates and external stakeholders, ensuring efficient HR and

Qualifications

• Associate's or Bachelor's degree in Human Resources, Business Administration, or a related field preferred; equivalent experience considered.
• 3-5 years of experience in an administrative, executive assistant, or HR administration role; experience in the multifamily property or real estate industry strongly preferred.
• Exposure to HR administration and payroll processing; experience with an HRIS/payroll system, preferably Ceridian Dayforce HCM.

Responsibilities

• Coordinate new hire onboarding activities, including pre-employment screenings, new hire documentation, orientation scheduling, and system setup requests.
• Monitor and manage HR Helpdesk inquiries, responding to requests, taking appropriate action, and escalating complex or sensitive matters to the appropriate HR associate.
• Maintain accurate employee information in the HRIS and confidential personnel records in accordance with established recordkeeping and retention requirements.
• Assist with HR compliance activities, including policy acknowledgements, required postings, personnel file audits, and employment verifications.
• Prepare recurring and ad hoc HR reports, including headcount, turnover, staffing changes, and onboarding activity.
• Maintain HR process documentation, checklists, templates, and other resources to promote consistency and efficiency.
• Serve as backup for payroll processing, ensuring payroll is completed accurately and according to established schedules in the absence of the primary payroll administrator.
• Maintain payroll-related employee changes and assist with payroll review, commissions, incentive payments, deductions, and reconciliations.
• Maintain strict confidentiality of payroll and compensation information.
• Provide high-level administrative assistance to HR leadership, managing sensitive and confidential information with discretion and professionalism.
• Manage calendars, meetings, travel, conference registrations, expenses, and related logistics.
• Prepare and edit correspondence, presentations, reports, agendas, meeting materials, and other business documents.
• Coordinate meetings, events, and internal strategy sessions and maintain organized records and administrative files.
• Help oversee daily office operations and maintain a professional and welcoming environment for associates, guests, investors, and external partners.
• Serve as a primary point of contact for the Memphis office, coordinating visitors, calls, mail, deliveries, and other office needs.
• Coordinate office supplies, vendor relationships, facility needs, and other workplace resources.
• Assist with company meetings, associate events, investor and client visits, and other office activities.
• Maintain administrative procedures and resources and assist with firmwide communications and special projects.
• Other duties as assigned.

Skills

HR administration

Payroll processing

HRIS/Dayforce

Microsoft Office

Organizational skills

Communication skills

Confidentiality

Executive support

Calendar management

Office management

Education

Associate's or Bachelor's degree in Human Resources, Business Administration, or a related field

Job description

Position Summary

The HR Specialist provides high-level administrative support to the Human Resources team while helping to contribute to the effective day-to-day operations of Fogelman's Memphis office. This role supports key HR functions throughout the employee lifecycle, serves as a backup for payroll processing, and assists with executive and office administration. The position requires strong organizational skills, sound professional judgment, and the ability to manage multiple priorities while maintaining a high level of confidentiality, professionalism, tact, and diplomacy. As a key point of contact for associates and internal and external stakeholders, the HR Specialist helps ensure HR and administrative needs are handled efficiently and professionally.

Key Responsibilities

HR Administration

• Coordinate new hire onboarding activities, including pre-employment screenings, new hire documentation, orientation scheduling, and system setup requests.
• Monitor and manage HR Helpdesk inquiries, responding to requests, taking appropriate action, and escalating complex or sensitive matters to the appropriate HR associate.
• Maintain accurate employee information in the HRIS and confidential personnel records in accordance with established recordkeeping and retention requirements.
• Assist with HR compliance activities, including policy acknowledgements, required postings, personnel file audits, and employment verifications.
• Prepare recurring and ad hoc HR reports, including headcount, turnover, staffing changes, and onboarding activity.
• Maintain HR process documentation, checklists, templates, and other resources to promote consistency and efficiency.

Payroll Backup

• Serve as backup for payroll processing, ensuring payroll is completed accurately and according to established schedules in the absence of the primary payroll administrator.
• Maintain payroll-related employee changes and assist with payroll review, commissions, incentive payments, deductions, and reconciliations.
• Maintain strict confidentiality of payroll and compensation information.

Executive & Administrative Support

• Provide high-level administrative assistance to HR leadership, managing sensitive and confidential information with discretion and professionalism.
• Manage calendars, meetings, travel, conference registrations, expenses, and related logistics.
• Prepare and edit correspondence, presentations, reports, agendas, meeting materials, and other business documents.
• Coordinate meetings, events, and internal strategy sessions and maintain organized records and administrative files.

Office Management & Administration

• Help oversee daily office operations and maintain a professional and welcoming environment for associates, guests, investors, and external partners.
• Serve as a primary point of contact for the Memphis office, coordinating visitors, calls, mail, deliveries, and other office needs.
• Coordinate office supplies, vendor relationships, facility needs, and other workplace resources.
• Assist with company meetings, associate events, investor and client visits, and other office activities.
• Maintain administrative procedures and resources and assist with firmwide communications and special projects.
• Other duties as assigned.

Qualifications & Skills

• Associate's or Bachelor's degree in Human Resources, Business Administration, or a related field preferred; equivalent experience considered.

• 3-5 years of experience in an administrative, executive assistant, or HR administration role; experience in the multifamily property or real estate industry strongly preferred.
• Exposure to HR administration and payroll processing; experience with an HRIS/payroll system, preferably Ceridian Dayforce HCM.
• Proficiency with Microsoft Office, including Word, Excel, PowerPoint, and Outlook; intermediate Excel skills preferred.
• Strong organizational and time-management skills with the ability to prioritize multiple responsibilities and meet deadlines.
• Excellent written, verbal, and interpersonal communication skills with the ability to interact professionally with associates at all levels and external stakeholders.
• Working knowledge of HR processes, employment recordkeeping, and payroll fundamentals.
• Strong attention to detail, initiative, adaptability, and problem-solving skills.
• Sound professional judgment and the ability to handle confidential personnel, payroll, compensation, and company information with discretion.

Work Environment & Physical Requirements

This position operates in a professional office environment. Standard office equipment such as computers, phones, photocopiers, and filing cabinets will be used regularly. Ability to sit for extended periods and occasionally lift up to 25 pounds. Occasional travel may be required.

Equal Employment Opportunity Statement

Fogelman Properties is an equal opportunity employer and considers applicants without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected status.