HR Specialist

WGNSTAR; Boise (ID); On-site; USD 31,684 - 34,440; Full time

Benefits offered by this job

Medical

HSA

Dental

Vision

Company-paid Life

STD

LTD

401k

Paid Time Off

Company Holidays

Job summary

WGNSTAR is seeking a dedicated HR Onboarding Coordinator to join our team in Boise, ID. This full-time role involves serving as a primary contact for onboarding questions, coordinating activities for new hires, and maintaining HRIS data accuracy.

Strong attention to detail, communication skills, and experience with HRIS software are essential. Benefits include medical, dental, and 401k. This position is not eligible for visa sponsorship.

Qualifications

• Strong attention to detail and organizational skills.
• Proficiency in HRIS Software and Microsoft Office Suite.
• Ability to effectively communicate and strong interpersonal skills.
• Ability to manage multiple tasks, prioritize work, and meet deadlines in a fast-paced environment.

Responsibilities

• Serve as a primary point of contact for onboarding-related questions.
• Coordinate end-to-end onboarding activities for new hires.
• Lead and support weekly New Hire Orientation sessions.
• Enter, update, and maintain employee data within the HRIS system.
• Process and maintain HR transactions.
• Conduct scheduled data quality audits and resolve discrepancies.

Skills

Attention to detail

Organizational skills

Interpersonal skills

Ability to manage multiple tasks

Collaboration skills

Professionalism and discretion

Strong sense of urgency

Tools

HRIS Software

Microsoft Office Suite

Paylocity

Fieldglass

Job description

Job Details

Schedule: Monday - Friday, 8am-5pm. This position is an office-based position, with the eligibility to be hybrid at the discretion of the manager.

Pay Rate: $23 - $25 hourly

Location: Boise, ID

Position Type: Full Time

Principal Duties and Responsibilities

• Serve as a primary point of contact for onboarding-related questions, providing timely, accurate information and escalating complex issues when appropriate.
• Coordinate end-to-end onboarding activities for new hires by following established processes and timelines, ensuring all pre-employment requirements for internal and external customers are completed accurately and on schedule.
• Lead and/or support weekly New Hire Orientation sessions, delivering consistent information on company policies, culture, and values.
• Enter, update, and maintain employee data within the HRIS system, ensuring data accuracy, completeness, and compliance with company procedures.
• Process and maintain HR transactions, including new hires, personal change requests and time‑and‑labor system maintenance.
• Conduct scheduled data quality audits and resolve discrepancies by applying predefined correction processes; elevate unresolved issues as needed.
• Maintain accurate and compliant employee records, including I‑9 forms and E‑Verify documentation, in accordance with federal, state, and local regulations.
• Assist with compliance activities by completing assigned tasks in alignment with company policies and timelines.
• Perform other duties as assigned to support HR initiatives and contribute to organizational objectives.

Requirements

• Strong attention to detail and organizational skills.
• Proficiency in HRIS Software and Microsoft Office Suite.
• Ability to effectively communicate and strong interpersonal skills.
• Ability to manage multiple tasks, prioritize work, and meet deadlines in a fast‑paced environment.
• Ability to work in an environment with frequent interruptions and changing tasks and priorities.
• Strong collaboration skills and ability to work effectively with employees and managers at all levels.
• Strong sense of urgency in both action and communication.
• Ability to handle sensitive and confidential information with professionalism, discretion, and sound judgment.
• Flexibility to work occasional evenings or weekends as needed.

Preferences

• Prior experience in an HR, onboarding, or shared services environment.
• Working knowledge of federal employment laws and HR compliance requirements.
• Experience using Paylocity.
• Experience using Fieldglass or other vendor management systems.

Physical Effort/Activities

On a continuous basis will work in an office environment, sit at desk for a long period of time, intermittently answer telephone and use a computer to communicate. On an occasional basis in the performance of duties, may be required to walk, stand, and lift up to 50 pounds. The physical demands described above are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Additional Benefits

We offer benefits such as Medical, HSA, Dental, Vision, company-paid Life, STD, LTD, 401k, Paid Time Off, and Company Holidays.

Application Eligibility

This position is not eligible for visa sponsorship. All applicants must be legally authorized to work in the United States without the need for current or future sponsorship (e.g., H-1B, O-1, etc). Additionally, WGNSTAR does not participate in the STEM OPT extension program for this role.

Equal Employment Opportunity

WGNSTAR is an Equal Opportunity Employer, drug free workplace, and complies with ADA regulations as applicable.