HR Site Administrator

Prismecs; Midland (TX); On-site; USD 60,000 - 80,000; Full time

Job summary

A leading oil and gas company is seeking an experienced HR Site Administrator to support plant operations through various administrative tasks and mobility coordination. The role includes managing travel, assisting with HR systems, and ensuring compliance with internal procedures. The ideal candidate will have at least 3 years of experience in HR support, possess strong English skills, and be proficient in Microsoft Office. This is a full-time position with potential rotation shifts.

Qualifications

• Minimum 3 years of experience in a similar administrative or HR support role.
• Ability to work rotation shifts as required by plant operations.
• Basic understanding of HSE protocols.

Responsibilities

• Manage travel arrangements including flights, hotels, and transportation.
• Support US HR with ATS and HRIS system tasks.
• Maintain accurate spreadsheets and operational reports.

Skills

Strong English proficiency

Proficient with Microsoft Windows

Reporting and maintaining data spreadsheets

Effective team player

Highly organized

Education

Technical diploma or university degree in Administration

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

HR Site Administrator

Prismecs is seeking an experienced HR Site Administrator to support plant operations through comprehensive administrative, HR, and mobility coordination. The role ensures smooth administrative processes, supports travel logistics, manages timesheets, assists HR with ATS/HRIS tasks, and maintains compliance with internal processes. The HR Site Administrator reports directly to the Plant Manager and collaborates closely with HR, Mobility, Operations, and site leadership teams.

Key Responsibilities

Administrative & Site Support

• Manage travel arrangements including flights, hotels, transportation, and reservations.
• Handle VISA and passport processes for contractors.
• Maintain administrative filing systems and expense documentation.
• Manage petty cash and provide accurate petty cash expenditure reports.
• Coordinate with vendors for payment follow-ups (hotels, off-platform services).
• Travel to different sites when required.

HR & Mobility Coordination

• Support US HR with ATS and HRIS system tasks.
• Review and screen candidates’ resumes for site-level needs.
• Maintain personnel mobility tracking and ensure compliance with mobility policies.
• Provide employees with required policies such as banking details, invoicing guidelines, travel expense processes, and timesheet procedures.
• Collect, verify, and revise weekly/monthly timesheets.

Data & Reporting

• Maintain accurate spreadsheets and operational reports.
• Assist in updating procedures, mobility policies, and related documentation.
• Ensure accuracy and timeliness in administrative reporting to Plant Manager and HR.

Requirements

• Technical diploma or university degree in Administration or related field.
• Minimum 3 years of experience in a similar administrative or HR support role.
• Strong English proficiency (reading, writing, speaking).
• Proficient with Microsoft Windows, Excel, Word, and Outlook.
• Experience with reporting and maintaining data spreadsheets.
• Ability to work rotation shifts as required by plant operations.
• Basic understanding of HSE protocols.
• Knowledge of ISO 9001, ISO 14000, and OHSAS 18001 (preferred but not required).

Behavioral Attributes

• Strong commitment to company goals and values.
• Demonstrates leadership and accountability.
• High level of honesty, reliability, and professionalism.
• Effective team player with strong interpersonal skills.
• Respectful communication and conduct at all times.
• Proactive, initiates tasks without being prompted.
• Strong awareness of industrial safety requirements.
• Highly organized and able to handle multiple priorities.

Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Administrative

Industries

Oil and Gas