HR Shared Services Manager, Candidate Experience

GAF Materials Corp.; United States; On-site; USD 120,000 - 165,000; Full time

Benefits offered by this job

Health insurance

Family-building benefits

401(k) with employer match

Wellness program

Free financial coaching

Referral program

Tuition reimbursement

Employee Resource Groups

Job summary

GAF Materials Corp. seeks an HR Shared Services Manager to design and lead an exceptional candidate experience, leveraging ATS and self-service. You will mentor a specialist team, coordinate international interviews, and ensure transparent communication with candidates and hiring managers.

With 7+ years in HR Shared Services or high-volume recruiting, you will drive analytics, KPI reporting, and continuous improvement while aligning with HR and company values in a matrix organization.

Qualifications

• Bachelor’s degree in HR, business, or related field; advanced degree or certification desirable.
• 7+ years in HR Shared Services or high-volume recruitment support.
• Proven leadership and mentoring experience with coordinators or specialists.
• Track record of optimizing end-to-end candidate experiences using ATS.
• Experience using data analytics to track KPIs and drive improvements.
• Strong candidate communication and stakeholder management skills.
• Knowledge of HR compliance and operating in a matrix organization.

Responsibilities

• Define, implement, and optimize end-to-end candidate experience strategies and workflows, including ATS.
• Lead, mentor, and manage a team of candidate experience specialists or coordinators.
• Oversee complex interview scheduling, including international and virtual logistics.
• Act as primary contact for timely, transparent candidate communication and feedback.
• Monitor candidate experience surveys, identify trends, and report to senior stakeholders.
• Proactively identify areas for process improvement and implement best practices.
• Resolve complex problems guided by established precedents.
• Ensure recruitment processes align with company values and HR goals.

Skills

HR leadership

Candidate experience

ATS knowledge

Team mentorship

Communication skills

Confidentiality

Stakeholder management

Data analytics

Matrix organization

Education

Bachelor's degree in HR

HR certification (PHR/SPHR/SHRM-CP)

Tools

Applicant Tracking System

Video conferencing tools

Job description

Summary

We are seeking a highly organized and empathetic HR Shared Services Manager to define, lead, and optimize the end‑to‑end candidate experience with a keen focus on self‑service. This role is critical in ensuring a world‑class, “white‑glove” experience for all candidates and key stakeholders, reinforcing our company culture and employer brand throughout the recruitment life cycle. This role requires in-depth technical expertise in talent acquisition processes and the ability to lead a specialized team.

Responsibilities

• Strategy & Process: Define, implement, and continuously optimize end‑to‑end candidate experience strategies and workflows, including managing and maximizing the applicant tracking system (ATS).
• Team Leadership: Lead, mentor, and manage a team of candidate experience specialists or coordinators, fostering a high‑performing and collaborative environment.
• High‑Touch Coordination: Oversee complex interview scheduling, including international and virtual logistics, ensuring seamless and efficient coordination for candidates and hiring managers.
• Candidate Communication: Act as the primary point of contact, ensuring timely, transparent communication, engagement, and constructive feedback, irrespective of the hiring outcome.
• Metrics & Feedback: Monitor and analyze candidate experience surveys to identify key trends, implement continuous improvements, and provide comprehensive performance reports to senior stakeholders.
• Process Improvement & Best Practice: Proactively identify areas for improvement, provide recommendations for change, and develop/implement procedures and controls to mitigate risks. Stay current with industry trends to implement best practices.
• Problem‑Solving: Resolve complex problems by applying acquired technical experience and expertise, guided by established precedents.
• Organizational Alignment: Ensure recruitment processes align with company values and enhance the employer brand. Understand how the sub‑function integrates with the broader HR function and the organization’s goals.

Competencies Needed for Role

• Experience: Proven experience in recruiting coordination, talent acquisition, or human resources. Leadership experience is preferred.
• Communication: Exceptional verbal and written communication skills with the ability to engage empathetically yet pragmatically with diverse candidates and stakeholders.
• Technical Expertise: In‑depth technical knowledge and experience in the assigned area of expertise, with a thorough understanding of underlying principles and concepts.
• Organization: Strong organizational and scheduling capabilities to manage multiple, complex tasks simultaneously.
• Tool Proficiency: Extensive experience with Applicant Tracking Systems and virtual meeting platforms.
• Confidentiality: Demonstrated ability to maintain strict confidentiality regarding sensitive hiring and candidate information.
• Collaboration: Engage closely with colleagues across the organization to deliver an integrated client experience.
• Stakeholder Communication: Guide and persuade team members, communicate complex/sensitive information clearly, and act as a key contact point for external stakeholders.
• Organizational Alignment: Demonstrate and model the organization’s core values and mindset (e.g., Respect, Integrity, Service, Excellence, Stewardship; Empower, Challenge, Drive).
• Advisory Role: Act as a subject matter advisor, leveraging deep technical expertise to guide others.

Education & Experience

• Bachelor’s degree in Human Resources, Business Administration, or a related field; an advanced degree or relevant professional HR certification (e.g., PHR, SPHR, SHRM‑CP) is highly desirable.
• 7+ years of progressive experience in HR Shared Services, or a high‑volume recruitment HR Support environment.
• Demonstrated experience leading, mentoring, and developing teams of coordinators or specialists.
• Proven track record of optimizing end‑to‑end candidate experience workflows and leveraging Applicant Tracking Systems (ATS) for process efficiency.
• Experience identifying and implementing process improvements, utilizing data analytics to track metrics, and reporting on KPIs.
• Strong background in high‑touch, professional candidate communication and stakeholder management.
• Knowledge of HR compliance, talent acquisition best practices, and the ability to operate in a matrixed organization.

Travel & Compensation

Travel: Approximately 15% of time required.

Base salary range: $120,000–$165,000. Base salary and/or rate of pay are exclusive of fringe benefits and potential bonuses. Individual compensation offers will be determined based on a variety of factors, including but not limited to geographic location, relevant candidate experience and skill, education, and/or qualifications.

Benefits

• Health insurance options that include medical, dental, and vision for employees and their families.
• Family‑building benefits supporting fertility and parenthood journeys.
• Robust 401(k) plan with an employer match contribution.
• Other programs and perks including wellness program, free financial coaching, referral program, and product rebates for employee primary residences.
• Internal training programs and courses, as well as a generous tuition reimbursement program.
• Culture fostering connection, empowerment, growth, and inspiration, including Employee Resource Groups for education and allyship.

Equal Employment Opportunity

GAF complies with federal, state, and local disability laws and makes reasonable accommodations for applicants and employees with disabilities. If a reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR Services at 833‑HR‑XPERT. We believe our employees are our greatest resource. We offer competitive salary, benefits, 401(k), and vacation packages for all full time permanent positions. We are proud to be an equal opportunity workplace. We are committed to equal employment opportunity on the basis of each candidate’s qualifications, experience, and merit, without regard to race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. If you have a disability or special need that requires accommodation, please let us know. If applying for positions in the U.S., must be eligible to work in the U.S. without need for employer sponsored visa (work permit).