HR Project Assistant

Construction Resources Management, Inc.; United States; On-site; USD 52,000 - 74,000; Full time

Job summary

Walbec is seeking an HR Project Assistant to manage the end-to-end onboarding for field employees, ensuring system setup, asset provisioning, and compliance from offer to onboarding completion. You will be the main point of contact for new hires and hiring managers, coordinating with HRIS, payroll, benefits, safety, and asset teams to keep processes smooth and compliant.

This role supports multiple construction and engineering brands under Walbec's family, with a focus on accuracy, timely

Qualifications

• Bachelor's degree in HR, business administration, or related field required.
• 2+ years experience in HR operations or onboarding.
• Proficiency with HRIS platforms.
• Strong understanding of compliance requirements.
• Excellent organizational and project management skills.
• Detail-oriented with strong follow-through capabilities.

Responsibilities

• Manage end-to-end onboarding for field employees from offer to completed onboarding.
• Process and validate employee data entry across HRIS platforms.
• Configure system access and setup across required platforms.
• Manage payroll system setup and benefits enrollment.
• Coordinate time and attendance system access.
• Set up project management and safety compliance systems.
• Coordinate procurement and delivery of equipment (mobile devices, laptops, tools).
• Process safety equipment and uniform requests.
• Manage vehicle assignments where applicable.
• Coordinate access cards and key distribution.
• Track asset provisioning timelines.
• Initiate and track drug screening processes.
• Process motor vehicle reports and background checks.
• Verify required certifications and licenses.
• Ensure completion of safety documentation and compliance tracking.
• Process onboarding request forms and maintain stakeholder communications.
• Send welcome communications and first-day instructions.
• Coordinate orientation schedules and provide status updates.

Skills

HR operations

HRIS platforms

Compliance requirements

Organizational skills

Project management

Attention to detail

Education

Bachelor's degree in Human Resources, Business Administration, or related field

Tools

HRIS platforms

Job description

Job Description: Position Overview

The HR Project Assistant is responsible for managing the end-to-end onboarding process for field employees, ensuring seamless system setup, asset provisioning, and compliance requirements from offer acceptance through completed onboarding. This role serves as the primary point of contact for new hires and hiring managers throughout the onboarding journey.

Key Responsibilities

• Systems and Data Management: Process and validate all employee data entry across multiple HRIS platforms.
• Configure system access and setup across all required platforms.
• Manage payroll system setup and benefits enrollment.
• Coordinate time and attendance system access.
• Setup project management and safety compliance systems.
• Asset Coordination: Coordinate procurement and delivery of all required equipment including mobile devices, laptops, and tools.
• Process safety equipment and uniform requests.
• Manage vehicle assignments when applicable.
• Coordinate access cards and key distribution.
• Track and monitor all asset provisioning timelines.
• Compliance Processing: Initiate and track drug screening processes.
• Process motor vehicle reports and background checks.
• Verify required certifications and licenses.
• Ensure completion of all safety documentation.
• Maintain compliance tracking systems.
• Communication and Coordination: Process incoming Onboarding Request Forms.
• Maintain regular communication with new hires and hiring managers.
• Send welcome communications and first day instructions.
• Coordinate orientation schedules.
• Provide status updates to all stakeholders.

Required Qualifications

• Bachelor's degree in Human Resources, Business Administration, or related field.
• 2+ years experience in HR operations or onboarding.
• Proficiency with HRIS platforms.
• Strong understanding of compliance requirements.
• Excellent organizational and project management skills.
• Detail-oriented with strong follow-through capabilities.

Preferred Qualifications

• Experience with field operations onboarding.
• Knowledge of DOT compliance requirements.
• Asset management experience.
• SHRM or HRCI certification.
• Process improvement experience.

Career Opportunities

• Walbec Careers
• Craft + Trade Jobs
• Internships

Walbec is a family of seven construction and engineering companies—including Payne + Dolan, Northeast Asphalt, Zenith Tech, Parisi, FA Industrial, Premier Concrete, and Construction Resources Management—delivering materials, design, engineering, and construction services throughout the Midwest. Together, we build and improve the infrastructure that supports the places where people live, work, and travel.

Multi-year Milwaukee Business Journal Best Place to Work honoree Best Place to Work by Employ Humanity. Multi-year Best Internship Program by Employ Humanity. Proud partners of the Green Bay Packers and Milwaukee Brewers

Walbec is an Equal Opportunity (EEO) and Assertive Action Employer. It is our practice to provide equal employment opportunities to all qualified applicants. In addition, it is the policy of the Company to comply with applicable federal, state, and local laws governing nondiscrimination in employment in each locality in which the Company has employees. Women and minorities are encouraged to apply! Each company brings its own expertise, culture, and career paths, but all are united by a commitment to hard work, continuous improvement, and delivering exceptional results. Together, our team members share knowledge, solve complex challenges, and create opportunities that help people, projects, and communities thrive.