HR Program Coordinator

Whelen Engineering, Inc.; Cedar Lake (CT); On-site; USD 70,000 - 90,000; Full time

Job summary

Whelen Engineering, Inc. in Chester, CT is seeking an HR Program Coordinator to support the coordination of HR programs, projects, initiatives, and activities under the VP of HR.

This role helps keep department priorities organized, ensures follow‑through on action items, and provides day‑to‑day organizational assistance to help the HR team run efficiently.

Strong organizational skills, proactive communication, and the ability to handle confidential information are essential.

Qualifications

• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and follow through.
• Collaborative work style across multiple departments.
• Proficiency with Microsoft Office applications.
• Experience in program or project coordination is preferred.
• Experience in HR or corporate environment is a plus.

Responsibilities

• Coordinate HR programs, projects, and initiatives, including organizing timelines, tracking progress, scheduling meetings, documenting action items, and following up on deliverables.
• Department coordination: support HR team meetings, events, communications, and department-wide activities.
• Leadership support: provide organizational support to the VP of HR, including preparing meeting materials and presentations, organizing information, tracking follow-up items, and helping manage competing priorities.
• Communication & collaboration: facilitate communication across HR team members and other departments to support smooth execution of programs.
• Organization & follow-through: maintain calendars, tracking tools, and documentation; ensure commitments are followed up on in a timely manner.
• Continuous improvement & additional support: identify opportunities to improve coordination and provide support for other HR priorities.

Skills

Organizational skills

Communication

Multitasking

Collaboration

Microsoft Office

Program coordination

Tools

Microsoft Office

Job description

HR Program Coordinator

Department: Human Resources (CT)

Employment Type: Full Time

Location: Chester, CT

Reporting To: Jen Anderson

Compensation: $70,000 - $90,000 / year

Description

The HR Program Coordinator supports the effective coordination of programs, projects, initiatives, and activities across the Human Resources department. Working directly with the VP of HR, this role helps keep department priorities organized, activities moving forward, and important details from falling through the cracks. The position combines program and project coordination, department-wide support, and day-to-day organizational assistance to help the HR team work effectively and efficiently.

Duties and Responsibilities

• Program & Project Coordination: Coordinate HR programs, projects, and initiatives, including organizing timelines, tracking progress, scheduling meetings, documenting action items, and following up on deliverables.
• Department Coordination: Support the planning and coordination of HR team meetings, events, communications, and department-wide activities.
• Leadership Support: Provide direct organizational support to the VP of HR, including preparing meeting materials and presentations, organizing information, tracking follow-up items, and helping manage competing priorities.
• Communication & Collaboration: Facilitate communication and coordination across HR team members and other departments to support the smooth execution of programs and initiatives.
• Organization & Follow-Through: Maintain calendars, tracking tools, documentation, and other resources to keep information organized and accessible. Help ensure commitments and action items are followed up on in a timely manner.
• Continuous Improvement & Additional Support: Identify opportunities to improve coordination and follow-through, and provide support for other HR priorities and activities as needed.

Education and Experience

• Strong organizational skills and attention to detail, with the ability to manage multiple priorities simultaneously.
• Excellent written and verbal communication skills.
• Strong follow-through and the ability to anticipate needs, track details, and keep work moving forward.
• Ability to work collaboratively with a variety of people and build effective working relationships across the organization.
• Proficiency across Microsoft Office applications.
• Ability to handle confidential information with discretion and professionalism.
• Previous experience in program coordination, project coordination, administrative support, or a similar role preferred.
• Experience supporting programs or initiatives in an HR or corporate environment is a plus.

All Employees Shall

• Comply with the EH&S Policy and applicable regulatory and company EH&S rules and requirements
• Report to supervision conditions or practices that are either unsafe or that may adversely impact the environment, to ensure prompt resolution of potential hazards
• Attend scheduled EH&S training program
• Actively support the organization’s efforts to meet or exceed EH&S goals and plans
• Recommend improved EH&S practices
• Must be able to communicate effectively with co-workers, supervisors, and third parties. This ability to communicate requires the employee to be conversant in English as the majority of our workforce and the third parties that we encounter only speak English.
• The incumbent is responsible for complying with the policies in Whelen’s “Employee Handbook.”

Whelen Engineering is an equal opportunity employer and does not discriminate against any employee or applicant for employment based on race, color, religion, national origin, age, gender, sex, ancestry, citizenship status, mental or physical disability, genetic information, sexual orientation, veteran status, or military status.

This Job Description is to serve as a guide. It is intended to be flexible and will continue to evolve over time with business needs and demands and may be updated periodically and at the Company’s discretion.

Nothing in this position description changes or is intended to change the employment at-will relationship with the Company. Employment at-will means that an employee or the Company may terminate the employment relationship at any time, for any reason or no reason at all, with or without notice.