HR / Payroll Manager

PACS Group (United Kingdom); San Francisco (CA); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Comprehensive benefits package

Job summary

San Francisco Post Acute in San Francisco, CA seeks an experienced HR / Payroll Manager to oversee payroll processing, employee records, onboarding, benefits administration, and compliance within our skilled nursing facility.

The ideal candidate is organized, discreet, and proficient in California payroll requirements, with strong collaboration across leadership teams to ensure accurate pay and timely reporting while maintaining confidentiality.

Qualifications

• Maintain confidentiality of employee and resident information.
• Ensure HR policies and payroll reporting comply with applicable laws.
• Assist with recruitment, onboarding, and orientation.
• Administer employee benefits including health, dental, life, and retirement plans.

Responsibilities

• Coordinate HR administration and payroll operations for the facility.
• Maintain employee records related to hiring, transfers, leaves, and terminations.
• Process payroll adjustments, garnishments, and final paychecks in CA compliance.
• Prepare HR reports and audits to support regulatory compliance.

Job description

Now Hiring: HR / Payroll Manager

San Francisco Post Acute | San Francisco, CA

Pay: $70,000-$90,000 per year, depending on experience

Schedule: Full-Time

Benefits: Comprehensive benefits package

Join Our Team!

San Francisco Post Acute is seeking an experienced and detail-oriented HR / Payroll Manager to join our team! This position plays a key role in supporting human resources operations, payroll processing, employee onboarding, benefits administration, and regulatory compliance within our skilled nursing facility.

The ideal candidate is organized, confidential, dependable, and knowledgeable in both HR and payroll practices. If you enjoy working in a team-oriented healthcare environment and are committed to supporting employees while maintaining accurate records and compliant processes,

General Purpose

The HR / Payroll Manager is responsible for coordinating and administering human resources functions, employee orientation, payroll operations, benefits administration, employee records, and compliance activities. This role works closely with the Administrator, Director of Nursing (DON), Director of Staff Development (DSD), Human Resources Business Partner (HRBP), and other facility leadership to support organizational goals, maintain regulatory compliance, and ensure employees are paid accurately and on time.

Essential Duties and Responsibilities

Human Resources Administration

• Support organizational goals, values, policies, and procedures.
• Maintain strict confidentiality of employee and resident information.
• Ensure HR policies, procedures, and reporting practices comply with applicable federal and state laws and regulations.
• Maintain and update employee records related to hiring, transfers, promotions, leaves of absence, and terminations.
• Assist with recruitment, job advertising, candidate screening, interview scheduling, and onboarding.
• Coordinate new-hire orientation, including resident rights, facility policies, safety, infection control, and standards of care.
• Administer employee benefits, including health, dental, life, and disability insurance, retirement plans, paid time off, sick leave, and other applicable programs.
• Respond to employee questions regarding HR policies, benefits, payroll, and employment records.
• Partner with the assigned HRBP on complex employee relations matters and ensure alignment with organizational policies.
• Work with the Risk Manager as needed on workers' compensation and other complex HR cases.
• Prepare HR reports, maintain accurate documentation, and conduct regular audits to support compliance.

Payroll Management

• Manage payroll workflows to ensure all transactions are processed accurately and within established deadlines.
• Review, reconcile, and validate payroll data before transmission.
• Process payroll adjustments, manual checks, and final paychecks in accordance with applicable California requirements.
• Review and update payroll records for tax withholding, insurance coverage, deductions, job titles, and department transfers.
• Process garnishments and other payroll-related orders and deductions.
• Prepare payroll reports summarizing earnings, taxes, deductions, leave, disability, and other applicable wage information.
• Monitor paid sick leave and vacation accruals and maintain accurate employee balances.
• Verify payroll liabilities, including applicable employee and employer taxes and other required payments.
• Prepare payroll allocation reports for the finance team.
• Investigate and resolve payroll discrepancies and reconcile payroll accounts.
• Complete employment verification requests and respond to employee payroll inquiries.
• Maintain payroll confidentiality and safeguard sensitive compensation and financial information.

Training, Safety, and Regulatory Compliance

• Coordinate employee in-services and ensure training schedules are communicated and posted appropriately.
• Maintain accurate records of employee orientation, training, and in-service attendance.
• Assist in coordinating employee health examinations and screenings as required.
• Coordinate and document required fire drills and internal disaster preparedness drills.
• Assist with incident and accident documentation in accordance with facility policies and procedures.
• Participate in facility surveys and assist with preparation of required documentation.
• Support workplace safety initiatives and ongoing compliance audits.
• Maintain professional working relationships with facility personnel, residents, families, and the public.

Additional Responsibilities

• Promote positive employee relations and professional communication throughout the facility.
• Maintain a strong working relationship with the Administrator, DON, DSD, HRBP, and other department leaders.
• Provide timely and accurate information to employees and management.
• Demonstrate regular attendance, reliability, initiative, and accountability.
• Perform other duties as assigned by the Administrator or supervisor.

Qualifications

Previous experience in huma