HR / Payroll Manager

Alliance Health & Human Services; Marlborough (MA); On-site; USD 65,000 - 70,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Dental insurance

Disability insurance

Health insurance

Life insurance

Paid time off

Referral program

Tuition reimbursement

Vision insurance

Employee Assistance Program

Job summary

Alliance Health at Marie Esther in Marlborough, MA is seeking an HR/Payroll Manager for an onsite role. You will oversee bi-weekly payroll for 75+ staff using Paychex and coordinate employee relations, benefits, and recruitment in a not-for-profit long-term care setting.

The role requires 1–3 years in HR/payroll, a Bachelor’s degree preferred, and strong Excel/Office 365 skills. Schedule is 8-hour day shifts, Monday–Friday, onsite in Marlborough.

Qualifications

• Bachelor’s degree in HR/Business preferred.
• 1–3 years of progressive HR and payroll experience.
• Experience with Paychex a plus.
• Long-term care experience preferred but not required.
• Strong communication, verbal and written.

Responsibilities

• Oversee bi-weekly payroll for 75+ employees using Paychex.
• Manage workers’ comp claims and coordinate with the claims adjuster.
• Collaborate with Finance on labor distribution and payroll expenses.
• Assist with payroll research and benefit administration.
• Handle accounts payable for the facility monthly.
• Support audits including financial, pension, and workers’ comp.
• Process ACA and PBJ reports when needed.
• Coordinate recruitment, onboarding, and retention efforts.
• Manage benefit plans and open enrollment.
• Participate in employee events and review benefit invoices.
• Maintain OSHA 300 log and annual posting.

Skills

Payroll processing

Timekeeping systems

Employee relations

Communication

Excel

Office 365

Education

Bachelor’s degree in HR/Business

Tools

Paychex

Job description

HR/Payroll Manager - (Long-Term Care)- Not Remote must be Onsite

Alliance Health at Marie Esther is a 36-bed skilled nursing facility and 54-bed rest home in Marlborough, MA. We are a not-for- profit long-term care company with several facilities throughout MA.

This position will have oversight of a bi-weekly payroll process and timekeeping system, managing employee relations, recruitment/retention, new hire orientations, benefit administration, and worker’s compensation for approximately 75+ employees. This position is on-site and located in Marlborough, MA.

Duties include but not limited to:

• Processing a bi-weekly payroll for a location of 75+ employees to ensure accurate and timely payroll processing using the Paychex Payroll System.
• Manage worker’s comp claims and work with claims adjuster.
• Partner with Finance on proper labor distribution and assist Finance and Accounting department to ensure proper recording of payroll related expenses.
• Assist Finance and Accounting department with other payroll related research.
• Manage monthly Accounts Payable invoices for the facility.
• Assist with quarterly and annual audits which include, but are not limited to: Annual Financial Statement audits, Pension audits, WorkersCompensation audits, Employee Benefit Plan audits etc.
• Process ACA Reports and Payroll Based Journal (PBJ) reports and others as needed.
• Assist with all benefit administration projects, new hire orientations,
• recruiting, and employee retention projects.
• Manage benefit plans and open enrollment.
• Participate on employee events committee.
• Review and reconcile benefit carrier invoices.
• Maintain OSHA 300 log and annual posting.
• Special projects and other duties as assigned by supervisors.
• Attend off-site trainings as needed.Manage all Employee Relations Concerns in coordination with the Executive Director.

Qualifications:

• Bachelor’s degree in human resources, Business Administration, Finance, or related field preferred.
• Experience with Paychex a plus.
• 1-3 years of progressive work experience in human resources and payroll operations.
• Prior experience with payroll and timekeeping systems.
• Experience working in a long-term care setting preferred but not required.
• Demonstrate the ability to clearly communicate both in verbal and written communication.
• Intermediate to advanced Excel skills and working knowledge of the full Office 365 suite.
• Works well independently and in a team environment.

Job Type

Full-time

Salary

$65,000 - $70,000

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Tuition reimbursement
• Vision insurance
• Employee Assistance Program

Physical setting

Long Term Care

Schedule

• 8-hour shift
• Day shift
• Monday to Friday

Supplemental pay types

N/A

Ability to commute/relocate

720 Boston Post Road, East, Marlborough, MA 01752

Work Location: One location

CULTURE

Alliance at Marie Esther maintains a supportive team culture in a caring and compassionate environment. We are so very proud of our staff. We strongly support Diversity, Equity, and Inclusion (DEI) with all candidates - for all positions. We look forward to showing and telling you more, as well as discussing your qualifications for this opportunity. Alliance at Marie Esther. All we need is you!