HR Payroll Clerk

Applied-Optoelectronics-Inc; Sugar Land (TX); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Health plans and benefits

401(k) matching

Generous PTO

Relocation package (US)

Job summary

Applied-Optoelectronics-Inc in Sugar Land, TX is seeking a Payroll Clerk to support accurate, timely payroll processing for non-exempt staff. You will review timecards, ensure Payclass alignment, and handle routine payroll tasks under the Payroll Coordinator guidance.

The role requires 1–2 years in payroll or HR administration, strong Excel skills, and the ability to maintain confidentiality. On-site work in Sugar Land is required with competitive benefits and growth opportunities.

Qualifications

• HS diploma or equivalent.
• 1-2 years payroll/timekeeping experience preferred.
• Experience with ADP Workforce Now preferred.
• Proficiency in Excel and payroll reporting.

Responsibilities

• Support the preparation and processing of non-exempt payroll.
• Review timecards for payclass, schedule and lunch deductions alignment.
• Identify missing punches and discrepancies; run weekly reports.
• Enter approved timecard corrections and schedule updates.
• Assist with onboarding converts and new-hire payroll setup.
• Serve as first point of contact for routine payroll inquiries.
• Prepare payroll data, notes and reconciliation for review.
• Assist with audits, post-payroll reporting and record maintenance.

Skills

Payroll processing

Timekeeping

Excel

Confidentiality

Communication

Education

High school diploma

Tools

ADP Workforce Now

Job description

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The HR Payroll Clerk supports accurate and timely payroll processing by managing routine, transaction-heavy payroll activities and serving as the first level of payroll review and employee support. The role works closely with the Payroll Coordinator to prepare payroll data, review timekeeping records, process routine employee changes, identify discrepancies, maintain payroll documentation, and escal… complex or higher-risk matters for review

Responsibilities

• Support the preparation and processing of non-exempt payroll in accordance with established payroll schedules and procedures.
• Review employee timecards and identify issues related to Payclass or schedule assignments, including situations where an employee’s assigned Payclass does not align with their work schedule or applicable lunch deductions.
• Review employee timecards for missing punches, approvals, time-off entries, and other routine discrepancies. Run weekly timecard exception reports for non-exempt employees and proactively follow up with managers and employees to resolve discrepancies before payroll processing.
• Enter approved timecard corrections, including schedule changes, Reporting To and Time Approver updates, manager-requested timecard corrections, and approved missing hours.
• Assist with payroll setup for new hires and routine payroll processing for terminations; provide support with onboarding converts as assigned, including reviewing convert folders and entering relevant information into payroll notes for Coordinator review.
• Serve as the first point of contact for routine payroll inquiries and escal… complex or higher-risk matters for review
• Run preliminary payroll reports, including Hours and Overtime reports, review data for accuracy, and identify unusual or unresolved items before payroll processing and Coordinator review.
• Prepare payroll data, supporting documentation, payroll notes, tracking items, and exception summaries for Coordinator review and reconciliation.
• Assist with routine payroll audits, post-payroll reporting, filing, and record maintenance, including maintaining required post-payroll reports.
• Maintain accurate and confidential payroll records in accordance with company procedures and applicable recordkeeping requirements.
• Follow payroll SOPs and internal controls; promptly escal… complex or higher-risk matters for review
• Support special payroll projects, audits, and process-improvement initiatives as assigned.
• Maintain confidentiality of employee compensation, tax, banking, and other sensitive payroll information.

Qualifications

• High school diploma or equivalent required; associate degree or relevant coursework in business, accounting, HR, or payroll preferred.
• 1-2 years of payroll, timekeeping, HR administration, accounting support or related experience preferred.
• Working knowledge of payroll/timekeeping systems; ADP Workforce Now experience preferred.
• Proficiency with Microsoft Excel and ability to work accurately with reports, spreadsheets, and payroll data.
• Strong attention to detail, organization, and follow-through.
• Ability to handle confidential information with discretion and professionalism.
• Strong written and verbal communication skills and ability to follow up effectively with employees and managers.

Location

This position will be on-site based in Sugar Land, Texas.

WHY AOI?

In addition to a competitive salary, AOI offers

• Flexible and competitive health (medical, dental, vision) plans offer the employee the right options to meet individual and family needs
• Employer matching on 401(k) deferrals
• Generous PTO policy, with unused PTO payout at end of the year
• Relocation package available within the US
• Immigration sponsorships (Must be currently authorized to work in the US)

We do not accept unsolicited proposals from third-party recruiters or agencies. Contacting hiring managers directly may result in disqualification of submissions.