HR & Payroll Administrator — Nonprofit

David Lynch Foundation; City of Niagara Falls (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

The David Lynch Foundation in New York City is seeking a hands-on HR Administrator to manage day-to-day HR operations for about 25 full-time staff across three U.S. locations. Reporting to the Chief Operating Officer, you will handle payroll, HRIS, benefits, recruiting, onboarding, and employee relations in an in-office role.

You will ensure compliant HR processes, accurate personnel records, and timely reporting, while supporting talent management and process improvements in a nonprofit setting.

Qualifications

• Minimum 3 years of HR experience in an nonprofit or mission-driven organization preferred.
• Bachelor's degree in Human Resources, Business Administration, or related field.
• Demonstrated skill using, troubleshooting, and learning HRIS and payroll systems; experience with Paylocity and Employee Navigator preferred.
• Strong proficiency with employee and financial data reporting, management, and analysis.
• Strong organizational and project management skills with exceptional attention to detail and accuracy.
• Proficiency with Google Workspace and Microsoft Office; familiarity with Zoom, Microsoft Teams, Adobe Acrobat, and DocuSign.

Responsibilities

• HR Administration and Compliance, including administering HR policies, procedures, and compliance, and maintaining complete, accurate, and confidential personnel records, including employment documentation, required notices, acknowledgments, and retention schedules, while ensuring access to sensitive employee information.
• Payroll and HRIS Administration, including managing and executing all aspects of payroll in coordination with Finance, and maintaining HRIS and payroll system (Paylocity) in an accurate and timely manner.
• Employee Benefit Plans and Insurance Coordination, including coordinating and administering all aspects of employee benefit plans, providing information and support to employees, reconciling and processing invoices, managing vendor portals and running reports, as well as coordinating COBRA administration, audits and reporting for employee benefits plans, workers compensation, unemployment insurance, and leaves absence.
• Talent Management through the employee life cycle, including recruiting, hiring, onboarding, training, employee relations, promotions, internal transfers, performance management, discipline, and offboarding, as well as supporting supervisors and employees in performance management.

Skills

HR administration

Payroll systems

HRIS

Paylocity

Employee Navigator

Data reporting

Google Workspace

Microsoft Office

Attention to detail

Project management

Education

Bachelor's degree in Human Resources or related field

Tools

Paylocity

Employee Navigator

Google Workspace

Microsoft Office

Zoom

Microsoft Teams

Adobe Acrobat

DocuSign

Job description

The David Lynch Foundation in New York City is seeking a hands-on HR Administrator to manage day-to-day HR operations for about 25 full-time staff across three U.S. locations. Reporting to the Chief Operating Officer, you will handle payroll, HRIS, benefits, recruiting, onboarding, and employee relations in an in-office role.

You will ensure compliant HR processes, accurate personnel records, and timely reporting, while supporting talent management and process improvements in a nonprofit setting.