HR Operations & Systems Specialist

Kentucky United Methodist Children's Homes; Nicholasville (KY); On-site; USD 65,000 - 86,000; Full time

Job summary

Kentucky United Methodist Homes for Children and Youth is seeking an HR Operations & Systems Specialist to support Paycom implementation and payroll processing. The role requires careful management of employee data, HR workflows, and system administration while partnering with HR, leadership, and external partners.

The candidate should have a bachelor’s degree in HR or related field and 2–4 years of HR/payroll experience, with preference for nonprofit or human services environments.

Qualifications

• Bachelor's degree in HR, business admin or related field preferred; or
• Two to four years of HR, payroll, HRIS, recruiting, or related experience.
• Experience in nonprofit, behavioral health, healthcare, child welfare, or human services environment preferred.
• PHR/SHRM-CP or other HR certification is a plus but not required.

Responsibilities

• Support Paycom implementation, migration, and payroll data management.
• Help establish HR process documentation and system workflows.
• Assist with recruitment, onboarding, and pre-employment screening processes.
• Maintain payroll accuracy and HR records, ensuring compliance.

Skills

HR systems

Payroll processes

Data accuracy

Communication

Project management

Education

Bachelor's degree in HR/Business Admin

2–4 years HR/payroll experience

Tools

Paycom

HRIS

Applicant tracking systems

Learning management systems

Microsoft Office

Job description

HR Operations & Systems Specialist

The HR Operations & Systems Specialist provides comprehensive support for Human Resources operations across the Agency. The immediate primary focus of this position is to support the implementation, migration, and ongoing administration of Paycom, including payroll processes, employee data, personnel records, HR workflows, and related Human Resources systems.

This position also supports recruitment, hiring, onboarding, employee records, compliance, and ongoing personnel processes. As familiarity with the Agency and Human Resources operations develops, the position is expected to assume broader responsibilities and provide support across additional areas of Human Resources.

This is an evolving position designed for an individual who is adaptable, organized, detail-oriented, comfortable learning new technology, and interested in continuing to develop professionally within Human Resources. As the needs of the Agency change, this position will have opportunities to expand its knowledge, responsibilities, and involvement in HR operations.

HR Systems, Paycom Implementation & Payroll

• Serves as a key Human Resources team member in the implementation and transition to Paycom.
• Assists with the migration, review, validation, and maintenance of payroll, employee, benefits, personnel, and other HR data within Paycom.
• Assists in establishing and documenting HR and payroll processes, workflows, and procedures associated with the new system.
• Supports system testing, data validation, troubleshooting, and implementation activities.
• Assists employees and supervisors with the transition to Paycom and new HR and payroll processes.
• Supports accurate and timely payroll processing, including review of employee changes, timekeeping information, deductions, and other payroll-related information.
• Reviews payroll and employee information for completeness and accuracy and assists in resolving discrepancies.
• Maintains required payroll documentation and records.
• Assists with converting paper and existing electronic personnel documentation into appropriate HRIS records and processes.
• Identifies opportunities to improve efficiency, accuracy, consistency, and use of technology within HR processes.
• Develops working knowledge of Paycom functions utilized by the Agency and serves as an HR resource to employees and supervisors.

Recruitment & Employment

• Manages and maintains job postings for assigned programs and positions.
• Assists with candidate communication and movement through the recruitment and pre-employment process.
• Tracks completion of required pre-employment requirements, including background checks, drug screens, fingerprinting, and other required clearances.
• Coordinates remote pre-employment background checks and drug testing as needed.

Qualifications

Education and Experience

• Bachelor's degree in Human Resources, Business Administration, or a related field preferred; or
• Two to four years of Human Resources, payroll, HRIS, recruiting, administrative, or related experience.
• Experience in a nonprofit, behavioral health, healthcare, child welfare, or human services environment is preferred.
• PHR, SHRM-CP, or other Human Resources certification is a plus but is not required.

Knowledge, Skills & Abilities

• Working knowledge of Human Resources practices, payroll processes, personnel documentation, and employment-related compliance.
• Experience with or ability to learn HRIS, payroll, applicant tracking, and learning-management systems.
• Experience with Paycom is preferred but not required.
• Strong technology aptitude and the ability to learn and adapt to new systems and processes.
• Strong organizational and project-management skills with the ability to manage multiple priorities and deadlines.
• Demonstrated attention to detail and commitment to accuracy.
• Ability to work appropriately with confidential and sensitive employee information.
• Effective written and verbal communication skills.
• Ability to work collaboratively with employees, supervisors, leadership, and external partners.
• Demonstrated initiative, adaptability, problem-solving skills, and willingness to assume new responsibilities.
• Proficiency with Microsoft Office and shared electronic document-management systems.

Equal Opportunity Employer

Kentucky United Methodist Homes for Children and Youth is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without unlawful discrimination based on race, color, religion, national origin, sex, pregnancy, age, disability, genetic information, or any other status protected by applicable federal, state, or local law. Reasonable accommodations are available to qualified applicants with disabilities during the application and hiring process.

Qualifications

Education and Experience

• Bachelor's degree in Human Resources, Business Administration, or a related field preferred; or
• Two to four years of Human Resources, payroll, HRIS, recruiting, administrative, or related experience.
• Experience in a nonprofit, behavioral health, healthcare, child welfare, or human services environment is preferred.
• PHR, SHRM-CP, or other Human Resources certification is a plus but is not required.

Knowledge, Skills & Abilities

• Working knowledge of Human Resources practices, payroll processes, personnel documentation, and employment-related compliance.
• Experience with or ability to learn HRIS, payroll, applicant tracking, and learning-management systems.
• Experience with Paycom is preferred but not required.
• Strong technology aptitude and the ability to learn and adapt to new systems and processes.
• Strong organizational and project-management skills with the ability to manage multiple priorities and deadlines.
• Demonstrated attention to detail and commitment to accuracy.
• Ability to work appropriately with confidential and sensitive employee information.
• Effective written and verbal communication skills.
• Ability to work collaboratively with employees, supervisors, leadership, and external partners.
• Demonstrated initiative, adaptability, problem-solving skills, and willingness to assume new responsibilities.
• Proficiency with Microsoft Office and shared electronic document-management systems.

Equal Opportunity Employer

Kentucky United Methodist Homes for Children and Youth is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without unlawful discrimination based on race, color, religion, national origin, sex, pregnancy, age, disability, genetic information, or any other status protected by applicable federal, state, or local law. Reasonable accommodations are available to qualified applicants with disabilities during the application and hiring process.