HR Operations Specialist

The University of Kansas Health System; United States; On-site; USD 52,000 - 75,000; Full time

Job summary

The University of Kansas Health System is seeking an HR Operations Specialist to support onboarding, new hire processing, and HR transactions in Workday. This role ensures accurate records, responds to payroll inquiries, and collaborates with payroll and HR teams to resolve issues.

The position emphasizes handling confidential information with strong communication and analytical skills, and requires experience in HR, payroll, or finance, with preferred HR/Business degrees and certifications.

Qualifications

• High School Diploma required.
• 2+ years of experience in HR, Payroll or Finance.
• Bachelor's degree in HR, Business Admin or related field preferred.
• PHR, SPHR, SHRM-CP or SHRM-SCP certifications preferred.

Responsibilities

• Assist new hires with onboarding and missing information.
• Audit and maintain electronic HR files and verify documents (I-9, etc.).
• Enter payroll deductions, stipends, and special pay information into HRIS.
• Respond to employee and manager questions regarding HR information and payroll.

Skills

Customer focus

Interpersonal communication

HR systems

Workday

Kronos

Payroll processing

Auditing

Education

High School Diploma

Bachelor's degree in HR or Business Admin

PHR/SHRM certification

Tools

Workday

Kronos

Job description

Position Title HR Operations Specialist Days - Full Time Broadmoor Campus

Position Summary / Career Interest: The HR Operations Specialist supports the new hire employment process and new hire experience, along with the responsibility for accurate and timely processing and auditing of HR transactions in Workday, the Human Resource Information System. This role is responsible for the new employee record set up, responding to employee and leader questions regarding employee information and payroll concerns; working closely with centers of excellence to help resolve HR related issues. The HR Operations Specialist supports a positive employee experience by making navigation of the on-boarding process quick, easy and understandable for the new employee. The HR Operations Specialist also assists employees with inbound HR question support and with unemployment management.

Responsibilities and Essential Job Functions

• Provide excellent service by assisting new hires in navigating the onboarding process and following up with them regarding missing information, documents or tasks such as direct deposit or tax forms.
• Ensure all Onboarding tasks and documents are thoroughly completed in a timely manner enabling new hires to have a positive experience as they join the organization.
• Audit new hire electronic HR files, scanning all pertinent documents into the record.
• Audit and maintain electronic employee files, including documentation of primary source verifications.
• Create and maintain new employee lists, disseminating to appropriate departments and hiring managers in preparation of New Employee Orientation.
• Prepare documents and materials needed for New Employee Orientation, assisting with set-up, check-in and obtaining proper I-9 documentation from new hires.
• Review employee portion of Employment Eligibility Verification Form (FormI-9) for completeness and complete the employer portion in a timely manner.
• Confirm work eligibility using E-Verify.
• Respond to employee and manager questions regarding employee HR information and payroll concerns.
• Enter payroll deductions, stipends and special pay information, including retention and relocation incentives into HRIS system.
• Run audits during payroll run to ensure no errors.
• Work closely with payroll staff to resolve pay issues.
• Review and process HR-related transactions in Workday, ensuring accuracy of information entered via Employee and Manager Self-Service.
• Assist employees by answering basic HR and Payroll questions, providing guidance and instruction on Employee Self-Service in Workday.
• Must be able to perform the professional, clinical and or technical competencies of the assigned unit or department.
• These statements are intended to describe the essential functions of the job and are not intended to be an exhaustive list of all responsibilities.
• Skills and duties may vary dependent upon your department or unit.
• Other duties may be assigned as required.

Required Education and Experience

• High School Graduate
• 2 or more years of experience working in Human Resources, Payroll or Finance.

Preferred Education and Experience

• Bachelors Degree in Human Resources, Business Administration or related field from an accredited college or university.

Preferred Licensure and Certification

• PHR, SPHR, SHRM-CP or SHRM-SCP.

Preferred Language Skills

• English - Read, write and speak English.

Knowledge Requirements

• Excellent written, oral and interpersonal communication skills.
• Strong understanding of the customer, ability to solve problems and communicate clearly in a positive manner.
• Intermediate to advanced computer skills.
• Demonstrate ability to handle highly confidential information.
• Excellent analytical, organizational and problem-solving skills, ability to multi-task, and maintain a very high level of accuracy while meeting deadlines in a fast-paced and challenging environment.
• Working knowledge of HR systems, including Workday and Kronos.

Time Type

Full time

Job Requisition ID

R-59391

Important information for you to know as you apply

The health system is an equal employment opportunity employer. Qualified applicants are considered for employment without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, ancestry, age, disability, veteran status, genetic information, or any other legally-protected status. See also Diversity, Equity & Inclusion.

The health system provides reasonable accommodations to qualified individuals with disabilities. If you need to request reasonable accommodations for your disability as you navigate the recruitment process, please let our recruiters know by requesting an Accommodation Request form using this link [e-mail].

Employment with the health system is contingent upon, among other things, agreeing to the health-system-dispute-resolution-program.pdf and signing the agreement to the DRP.

About The University of Kansas Health System

As part of the region’s premier academic medical center, The University of Kansas Health System in Kansas City is a world-class healthcare provider and destination for complex care and diagnosis. We are driven by our commitment to service, continuous improvement and to the highest degree of excellence. Collaboration between physicians, nurses, researchers, educators and other professionals who share their expertise leads to exciting discoveries and life-changing treatments for the people we serve.