HR Operations Specialist

1720 embecta Medical II LLC; Parsippany-Troy Hills (NJ); Remote; USD 90,000 - 110,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Retirement plan

Paid time off

Job summary

embecta is seeking an HR Operations Specialist to support global HR processes from a fully remote home-based role in the United States. You will coordinate employee lifecycle activities, payroll validations, audits, vendor management, relocation and immigration administration, and HR projects across the organization.

Ideal candidates have 5+ years in HR Operations, expertise with Workday or similar HRIS, and strong Excel/data management skills.

Qualifications

• Bachelor's degree in Human Resources, Business Administration, or a related field or equivalent experience.
• Five or more years of experience in HR Operations, HR Shared Services, HRIS support, payroll operations, or a similar role.
• Three or more years of experience with Workday or another HRIS.
• Strong Excel and data management skills.
• Excellent organizational, analytical, and documentation skills.

Responsibilities

• Support employee lifecycle transactions, including onboarding, offboarding, employee changes, and employment documentation.
• Monitor HR operational requests and ensure they are assigned, tracked, and resolved in a timely manner.
• Coordinate internal and external audit requests, gather documentation, and track items through completion.
• Support HR reports, including validation of data and follow-up on discrepancies.
• Coordinate day-to-day activities with external HR vendors, including questions, deliverables, invoices, and follow-up.
• Support the monthly HR Metrics process, including coordinating inputs and reporting, validating workforce data, preparing dashboard slides, and incorporating feedback.
• Support relocation and immigration administration, including document collection, case tracking, employee communication, and vendor coordination.
• Maintain project plans, trackers, action logs, timelines, and status updates for HR Operations initiatives, including year-end activities.
• Create and maintain SOPs, process documents, templates, checklists, and knowledge articles.
• Identify opportunities to simplify processes and improve efficiency.

Skills

Excel proficiency

Organizational skills

Analytical skills

Documentation

Multitasking

Education

Bachelor's degree in HR or related field

Tools

Workday

Job description

embecta is a global medical device company with a 100-year legacy in insulin delivery and diabetes care. Driven by innovation, purpose, and a commitment to improving lives, we are expanding our portfolio of solutions to serve even more patients, healthcare providers, and communities around the world.

The HR Operations Specialist supports the delivery of global HR operations by coordinating employee lifecycle processes, payroll validations, reporting activities, audits, vendor management, relocation and immigration administration, and HR projects. This role helps ensure HR activities are completed accurately, efficiently, and on time while supporting continuous process improvement across the function. This is a fully remote opportunity, providing the flexibility to work from home while collaborating with colleagues across our global organization.

Key Responsibilities

• Support employee lifecycle transactions, including onboarding, offboarding, employee changes, and employment documentation.
• Monitor HR operational requests and help ensure they are assigned, tracked, and resolved in a timely manner.
• Coordinate internal and external audit requests, gather supporting documentation, and track open items through completion.
• Support recurring and ad hoc HR reports, including validation of data and follow-up on discrepancies.
• Coordinate day-to-day activities with external HR vendors, including open questions, deliverables, invoices, and issue follow-up.
• Support the monthly HR Metrics process, including coordinating inputs and reporting, validating workforce data, preparing the HR dashboard slides, incorporating feedback.
• Support relocation and immigration administration, including document collection, case tracking, employee communication, and vendor coordination.
• Maintain project plans, trackers, action logs, timelines, and status updates for HR Operations initiatives, including year-end activities.
• Create and maintain standard operating procedures, process documents, templates, checklists, and knowledge articles.
• Identify practical opportunities to simplify processes, reduce manual work, and improve operational consistency and efficiency.

Qualifications

• Bachelor's degree in Human Resources, Business Administration, or a related field, or equivalent experience.
• Five or more years of experience in HR Operations, HR Shared Services, HRIS support, payroll operations, or a similar role.
• Three or more years of experience with Workday or another HRIS.
• Strong Excel and data management skills required.
• Excellent organizational, analytical, and documentation skills.
• Ability to manage multiple priorities and work effectively with HR, Payroll, Finance, IT, and external vendors.
• Global or multi-country HR experience is preferred.

Location Requirement

This position may be performed only from U.S. locations where embecta is currently authorized and equipped to employ individuals. At this time, this excludes Alaska, Delaware, Hawaii, Idaho, Iowa, Kansas, Kentucky, Maine, Mississippi, Missouri, Montana, Nevada, New Mexico, North Dakota, Oklahoma, Oregon, Puerto Rico, Rhode Island, Vermont, Washington, West Virginia, and Wyoming.

Compensation

• Competitive base salary based on experience and qualifications: $90,000-$110,000.
• Base pay is one component of the Total Rewards package at embecta, which also includes eligibility for an annual bonus. Benefits include medical, dental, vision, retirement savings plans, and paid time off.
• More details about our benefits programs can be found on our Careers page.

embecta is an Equal Opportunity/Affirmative Action Employer. We do not unlawfully discriminate on the basis of race, color, religion, age, sex, creed, national origin, ancestry, citizenship status, marital or domestic or civil union status, familial status, affectional or sexual orientation, gender identity or expression, genetics, disability, military eligibility or veteran status, or any other protected status.

At embecta, a career is more than a job, it is an opportunity to make a meaningful difference in the lives of about 30 million people around the world who depend on our products to manage a chronic condition every single day.

As we expand our capabilities, reach, and impact, there's never been a more exciting time to join us.

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