HR Operations Specialist

Guidepoint; New York (NY); Hybrid; USD 60,000 - 68,000; Full time

Benefits offered by this job

15 PTO days

Comprehensive medical plan

401(k) matching

Commuter benefits

Gym membership discount

LinkedIn Learning access

Casual work environment

Fridays happy hour

Job summary

Guidepoint’s HR team seeks an HR Operations Specialist to own onboarding and provide HR support in a fast-paced environment. The hybrid role is based in our New York office with on-site attendance three days a week.

The ideal candidate has strong organization, collaboration, and HR experience, including ADP, background checks, I-9 verification, and reporting. It's a hands-on role supporting a dynamic HR function.

Qualifications

• Bachelor’s degree from an accredited university with a minimum 3.0 GPA is preferred.
• Minimum of 1 year of relevant HR administration experience.
• Strong project management skills with multitasking and prioritization.
• Excellent interpersonal, written and verbal communication skills.
• Ability to handle highly sensitive and confidential information.
• Proficiency with Microsoft Office Suite: Outlook, PowerPoint, Word, Excel.

Responsibilities

• Own onboarding process for new hires including orientations for in-person and remote hires.
• Create and maintain employee profiles in ADP Workforce Now and other systems.
• Conduct background checks and I-9 verification in E-Verify compliance.
• Process new hire documents and schedule trainings.
• Assist in HR documentation, promotions, payroll status changes, and verifications.
• Monitor headcount reports and update the org chart monthly.
• Provide general HR support and handle inquiries from the HR Inbox.

Skills

Project management

Interpersonal communication

Multitasking

Confidential information handling

Onboarding

Education

Bachelor's degree (GPA 3.0 preferred)

Tools

Outlook

PowerPoint

Word

Excel

Job description

Guidepoint’s Human Resources (HR) team drives Guidepoint’s culture and company values of intellectual curiosity, tenacity, integrity, resourcefulness, responsibility, and service. We are currently looking for an HR Operations Specialist to support our dynamic HR team. The HR Operations Specialist will own the onboarding process for new employees and will provide general HR support. The ideal candidate has a high level of attention to detail and is a collaborative team player able to work in a fast-paced environment. This role is hybrid and requires on‑site office attendance three times a week. This is an excellent opportunity for someone who already has experience in HR and is eager to get involved in all aspects within HR.

This is a hybrid position based in our New York office.

What You’ll Do:

• Assist with the onboarding process for new hires including but not limited to:
  • Running first day new hire orientation for in person and remote hires
  • Creating and maintaining employee profiles in ADP Workforce Now and other websites
  • Conducting background checks and I-9 verification in compliance with E-Verify
  • Processing new hire documentation
  • Scheduling new hire training
• Facilitate employee led corporate athletic league and Corporate Social Responsibility programs
• Monitor and respond to employee enquiries submitted through the HR Inbox Assist in the drafting of internal documentation including promotion documents, payroll status change forms, and employment verifications
• Maintain the HR Intranet page and new hire/promotions announcements
• Run and update monthly headcount reports
• Update global organization chart monthly
• Ad hoc projects as requested

What You Have:

• Bachelor’s degree from an accredited university with a minimum 3.0 GPA is required is preferred
• Minimum of 1 years of relevant experience in human resources administration
• Strong project management skills with an ability to multitask and manage competing priorities
• Excellent interpersonal, written and verbal communication skills
• Ability to manage highly sensitive and confidential information
• High-level of proficiency with Microsoft Suite: Outlook, PowerPoint, Word, and Excel
• Creative and strategic thinker with the ability to contribute ideas to the overall team

What We Offer:

The annual base salary range for this position is $60,000 to $68,000.

Additionally, this position is eligible for an annual discretionary bonus based on performance.

You will also be eligible for the following benefits:

• 15 PTO days, 10 legal holidays, and sick days
• Comprehensive medical, dental, and vision plans
• Will match up to 10% of employee contribution for 401(k), life insurance, paid time-off and parental leave plans
• Commuter benefits and a corporate gym rate
• Development opportunities through the LinkedIn Learning platform
• Free snacks and beverages in the office
• Friday happy hour and “Summer Fridays”
• Year-round corporate athletic league
• Casual work environment, team building, and other social events

About Guidepoint:

Guidepoint is a leading research enablement platform designed to advance understanding and empower our clients’ decision-making process. Powered by innovative technology, real-time data, and hard-to-source expertise, we help our clients to turn answers into action.

Backed by a network of nearly 1.75 million experts and Guidepoint’s 1,600 employees worldwide, we inform leading organizations’ research by delivering on-demand intelligence and research on request. With Guidepoint, companies and investors can better navigate the abundance of information available today, making it both more useful and more powerful.

At Guidepoint, our success relies on the diversity of our employees, advisors, and client base, which allows us to create connections that offer a wealth of perspectives. We are committed to upholding policies that contribute to an equitable and welcoming environment for our community, regardless of background, identity, or experience.

As set forth in Guidepoint’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities.

Base salary may vary depending on job-related knowledge, skills, and experience, as well as geographic location.

Compensation

$60,000 - $68,000 USD