HR Operations Specialist

Lightspeed-Systems; Austin (TX); Hybrid; USD 75,000 - 110,000; Full time

Job summary

Lightspeed Systems in Austin, TX is seeking an HR Operations Specialist who loves building scalable HR systems and processes. You will own our HRIS and ATS end-to-end, ensure data accuracy, and manage the employee lifecycle from onboarding to offboarding.

You’ll handle compliance recordkeeping (I-9, EEO/ACA reporting), benefits and leave administration, and develop clear SOPs. A focus on AI-enabled efficiency and scalable workflows will help Lightspeed grow.

Qualifications

• 3–5 years in an HR admin or HR operations role with systems ownership.
• Proven track record building and strengthening HR systems and processes.
• Strong HRIS/ATS experience and data integrity focus.
• Detail-oriented with a documentation-first mindset.
• Knowledge of I-9, FMLA/leave basics, and recordkeeping.

Responsibilities

• Own HR systems data integrity across HRIS and ATS.
• Administer the employee lifecycle from onboarding to offboarding.
• Maintain compliance recordkeeping and postings.
• Administer benefits and leave logistics.
• Create SOPs and repeatable HR workflows.
• Support recruiting operations: post jobs and schedule interviews.
• Produce HR reports and dashboards.
• Leverage AI tools to draft communications and summarize data.

Skills

HR systems ownership

Data integrity

Documentation

Policy writing

AI tooling familiarity

Onboarding

Offboarding

Recruiting ops support

Compliance knowledge

Tools

HRIS

ATS

I-9/E-Verify

Job description

At Lightspeed Systems,we'reon a mission to help schools create safer, more effective digital learning environments. Trusted by thousands of schools worldwide, our solutions help education leaders manage technology, protect students, and improve learning outcomes.

We need an HR Operations Specialist who loves building clean, reliable systems and processes that scale with us.

This is a builder's role.You'lltake full ownership of our HR systems, records, and workflows: standardizing them, strengthening them, and continuously improving how they run.You'llmake sure the data, the paperwork, the process, and the system of record areaccurate, current, and built to scale.

You'llbe part systems owner, part process architect, part detail-obsessed operator, and 100% focused on giving Lightspeed an HR foundation thatholdsup.

NOTE: This position is hybrid and requires several dayson siteeach week at our Austin, TXheadquarters.

Visa sponsorship is not available for this position.

WHAT YOU'LL DO

• Own HR systems and data integrity. Administer our HRIS and ATS end-to-end, and make sure oursystems of recordstayaccurate, consistent, and fully trustworthy.
• Administer the employee lifecycle. Process new hire paperwork, coordinate onboardinglogistics(accounts, equipment requests, orientation scheduling), manage offboarding checklists and documentation, andmaintainpersonnel files.
• Own compliance recordkeeping. Manage I-9/E-Verify processes,requiredlabor law postings, policy acknowledgment tracking, personnel file audits, and support EEO/ACA reporting.
• Administer benefits and leavelogistics. Process enrollments and life-event changes, reconcile vendor invoices, and track leave documentation (FMLA, state leave, accommodations paperwork).
• Build and document HR processes. Create clear, documented SOPs and repeatable workflows for onboarding, offboarding, leave, systems maintenance, and anywhere else a strong process makes the whole team faster.
• Support recruiting operations. Post jobs, coordinate interview scheduling, generate offer letters, manage background checks, and keep the ATS pipeline clean and current.
• Produce HR reporting. Build andmaintainrecurring reports and dashboards (headcount, turnover, compliance status) for leadership.
• Use AIlikeit'spart of your toolkit. Use AI tools to draft communications, summarize data, build templates, andgenerally makethe admin work faster and sharper.We're not asking you to be an engineer; we're asking you to be curious and current.

WHAT YOU BRING

• 3–5 years of experience in an HR administrative, HR operations, HRIS, or generalist role with heavy systems and process ownership, not just checklist execution.
• A demonstratedtrack recordof building and strengthening HR systems and processes independently.
• Strong HRIS/ATS experience: comfortable configuring, auditing, and maintaining data integrity in HR systems.
• Sharp attention to detail and a documentation-first instinct: you naturally build the SOP and make processes repeatable rather than relying on memory alone.
• Working knowledge of core HR compliance requirements (I-9, FMLA/leave basics, recordkeeping).
• Self-starter energy and a fast, independent learning style. Youdon'tneed a training plan or a lot ofhandholding; you dig in, find the answer, and figure out the tool or process on your own before asking.
• Comfort with HR technology and genuine curiosity about AI.You'renot waiting for a workshop to figure out how tools likeClaude/ChatGPT, Copilot, or other AI platforms can make you sharper.
• Clear, precise written communication: you can write a policy, SOP, or process doc that peoplecanunderstandand follow.

NICE-TO-HAVES

• Experience with HR system implementations, migrations, or large-scale process improvements.
• Edtech or SaaS background: if you already understand our world,you'llramp faster and contribute sooner.
• Familiarity with payroll processes and tools.
• PHR or SHRM-CP certification, preferred.

WHY YOU'LL LOVE IT HERE

• Your work will directly support the people who protect millions of students in classrooms every day. The mission is real, and it shows up in how we work.
• You'llget real ownership of the systems and processes that run HR here, with plenty of room to build them out and leave your fingerprints on how weoperate.
• You'lljoin a smart, driven, mission-focused team that cares deeply about both impact and each other.

With more than 25 years of serving education, Lightspeed Systems delivers the most in-depth visibility and control to power exceptional schools where students are safe and engaged; technology is compliant and easily managed; and resources are secure and optimized. Purpose-built for school networks and devices, Lightspeed’s cloud-managed solutions include the most effective web filtering, student safety monitoring, classroom management, device management, and data analytics software available. Headquartered in Austin, Texas, with a European office in London, UK, Lightspeed serves over 23 million students across 31,000 schools in 43 countries, utilizing 15 million devices. Learn more at www.lightspeedsystems.com .

We love our employees, and we show it. Our benefits and perks are built to support your overall wellbeing—at work and beyond. Offerings vary by country.

ABOUT OUR ATX HQ

• 15,000 sq. ft. of open work area, offices, and huddle rooms
• Snacks galore and a private chef serving up lunch Tuesday through Thursday every week
• A state-of-the-art fitness center (with outfitted locker rooms)
• Physical therapist onsite regularly
• Pet-friendly office environment
• A golf simulator, go-carts, shuffleboard, corn hole, and MORE fun

All within 31 sprawling acres of Live Oak trees that foster a natural habitat for local wildlife. It is not uncommon to be greeted daily by whitetail deer. (Maybe it wants to join your meeting?)

Lightspeed Systems is an equal opportunity employer. We are committed to a work environment that supports, inspires, and respects all individuals and in which personnel processes are merit-based and applied without discrimination on the basis of race, color religion, sex, sexual orientation, gender identity, marital status, age, disability, national or ethnic origin, military service status, or other protected characteristic.

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Why are you being asked to complete this form?

We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years.

As set forth in Lightspeed Systems’s Equal Employment Opportunity policy,we do not discriminate on the basis of race, color religion, sex, sexual orientation, gender identity, marital status, age, disability, national or ethnic origin, military service status, or other protected characteristic. We are an equal opportunity employer and value a diverse workforce.

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We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years.

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