HR Operations & Programs Administrator

NYS Office of General Services; City of Albany (NY); Sur place; USD 60 000 - 80 000; Plein temps

Résumé du poste

The NYS Office of General Services is seeking an Administrative Specialist to oversee HR support functions and agency communications in Albany. This NY HELPS title includes a traineeship pathway and requires extensive HR, budget or business services experience.

You will supervise the Administrative Support Unit, manage the AskHR mailbox, coordinate Purchases and FOIL activities, and ensure timely responses to inquiries while supporting agency policies and procedures.

Qualifications

• Six years of experience performing or overseeing budget, human resources, or business services activities.
• Substitutions: Associate degree may substitute for two years of specialized experience; bachelor's degree may substitute for four years; master's for five.
• Resumes must include month and year for start and end dates; indicate hours if less than full time.

Responsabilités

• Oversee administrative support to all Human Resources including customer focused coverage of incoming calls, and shared mailbox coordinator.
• Serve as primary Program Administrator Liaison, Technical Representative, and FOIL coordinator.
• Supervise Administrative Support Unit (ASU) team members.
• Act as subject matter expert and lead administrator for HR records including contact forms and SharePoint sites.
• Oversee all agency wide HR communications, procedures, and annual review of agency policies.
• Monitor reports and take necessary action (hourly time sheets, BSC/OER lists, SFS reports).
• Primary purchaser for HR for various division purchases and expenses, including reconciliation of PCard charges in SFS and creating Requisitions.
• Primary for managing AskHR mailbox and ensuring inquiries receive a response.

Connaissances

Administrative support

Customer service

Budget awareness

Formation

Bachelor's degree

Associate degree

Master's degree

Description du poste

The NYS Office of General Services is seeking an Administrative Specialist to oversee HR support functions and agency communications in Albany. This NY HELPS title includes a traineeship pathway and requires extensive HR, budget or business services experience.

You will supervise the Administrative Support Unit, manage the AskHR mailbox, coordinate Purchases and FOIL activities, and ensure timely responses to inquiries while supporting agency policies and procedures.