HR Operations & Payroll Support Specialist

SIU Medicine; Springfield (IL); On-site; USD 25,000 - 30,000; Full time

Job summary

Southern Illinois University School of Medicine in Springfield, IL, is seeking an Office Support Associate to provide essential administrative and clerical support for the Office of Human Resources. The role handles payroll processing, financial transactions, purchasing, and record-keeping, while safeguarding confidential personnel and immigration information.

The position also supports visiting learners, HealthStream training administration, and Embassy/employee documentation, ensuring

Qualifications

• Knowledge of administrative and clerical procedures and systems.
• Ability to manage confidential information with discretion.
• Strong communication and organizational skills.

Responsibilities

• Provide administrative and clerical support for HR business operations and programs.
• Assist with payroll processing, financial transactions, purchasing, and record-keeping.
• Support immigration processes and visiting learner activities with routine tasks.
• Answer calls, greet visitors, manage shared email, and direct inquiries.
• Prepare correspondence, reports, agendas, meeting minutes, and other documents.
• Maintain calendars, schedules, and records; ensure confidentiality and accuracy.
• Back up reception and support HealthStream training assignments and tracking.
• Assist with separation processing and employee file management.

Education

High school diploma or equivalent

College coursework or basic培训 equivalent

Work experience in office/clerical activities

Job description

Southern Illinois University School of Medicine in Springfield, IL, is seeking an Office Support Associate to provide essential administrative and clerical support for the Office of Human Resources. The role handles payroll processing, financial transactions, purchasing, and record-keeping, while safeguarding confidential personnel and immigration information.

The position also supports visiting learners, HealthStream training administration, and Embassy/employee documentation, ensuring