HR & Operations Officer (ADMIN OFCR 2 CX)

University of California - Davis; Davis (CA); On-site; USD 44,000 - 73,000; Full time

Job summary

University of California, Davis Genome Center is seeking an ADMIN OFCR 2 CX to provide administrative and analytical support for HR and business operations. You will coordinate with hiring managers, PIs, and campus units, and support procurement, expenses, and travel.

The role requires strong knowledge of UC policies, confidentiality, and effective communication with diverse stakeholders. On-site, 100% time, with standard M-F schedule.

Qualifications

• Bachelor's degree or equivalent experience/training.
• Minimum 3-5 years operational/administrative support.
• Experience in recruitment and employment policies, procedures, and laws, and skills to be an effective resource to hiring managers.
• Organizational and time management skills to manage multiple tasks, prioritize and organize workload, meet deadlines and perform duties with minimal supervision.
• Interpersonal and communication skills to work with faculty, staff, and external sponsors.
• Skills and ability to follow projects to completion, keeping personnel advised of status and due dates.

Responsibilities

• 45% - Procurement & Travel Support.
• 30% - Academic Personnel.
• 15% - Staff Personnel.
• 10% - Administrative Support.

Skills

Recruitment policies

Interpersonal skills

Time management

Organizational skills

Policy interpretation

Project follow-through

Education

Bachelor's degree or equivalent

Tools

Aggie Enterprise

Aggie Expense

Aggie Travel

UCPath

SSO/AUSS-C

Job description

Job Summary

Under the supervision of the Chief Administrative Officer, provide administrative and analytical support for human resources and business operations within the UC Davis Genome Center and its research support cores. Serve as a unit resource for academic and staff personnel matters, providing support, guidance, policy interpretation, and coordination with hiring managers, principal investigators, employees, and campus service units.

Provide operations support with an emphasis on procurement and purchasing activities, documentation, and coordination with campus procurement and supply chain offices. Assist account management team with cost adjustments. Research and resolve routine administrative issues, maintain accurate records, and help ensure personnel and business transactions comply with applicable University policies and procedures.

Apply By Date

10/16/2026 by 11:59 pm

Qualifications

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Bachelor's degree in related area and / or equivalent experience / training
• Minimum 3-5 years operational/administrative support.
• Experience in recruitment and employment policies, procedures, and laws, and skills to be an effective resource to hiring managers.
• Organizational and time management skills to manage multiple tasks, prioritize and organize workload, meet deadlines and perform assigned duties with minimal supervision.
• Interpersonal and communication skills to work as part of a team with a wide variety of faculty, staff, and external sponsors.
• Skills and ability to follow projects to completion, keeping appropriate personnel advised of project status, due dates, etc.

Preferred Qualifications

• Bachelor's degree in related area and/or equivalent training/experience in a related field.
• Five years' experience working in a highly-confidential environment including maintaining confidentiality of various financial activities and HR records.
• Experience with Aggie Enterprise, Aggie Expense, Aggie Travel, UCPath, and SSO/AUSS-C.
• Skills to function independently and creatively to research, analyze and coordinate a variety of administrative projects with general guidance and review by supervisory personnel.

Key Responsibilities

• 45% - Procurement & Travel Support
• 30% - Academic Personnel
• 15% - Staff Personnel
• 10% - Administrative Support

Department Overview

The UC Davis Genome Center in the College of Biological Sciences, coordinates interdisciplinary research in the areas of genomics, metabolomics, and proteomics, and is involved in the training of graduate students and postdoctoral scholars. Annual funding is approximately $31 million from multiple sources. The Genome Center consists of 16 resident faculty and 28 non-resident faculty with appointments in various departments across the university. The population of the Genome Center and Cores averages approximately 250 faculty, staff, students, professional researchers, visiting faculty, and postdoctoral scholars.

POSITION INFORMATION

• Salary or Pay Range: $31.59 - $53.07
• Salary Frequency: Hourly
• Salary Grade: 135
• UC Job Title: ADMIN OFCR 2 CX
• UC Job Code: 004263
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100
• Shift (Work Schedule): M-F 8AM-5PM
• Location: Davis, Ca
• Union Representation: CX-Clerical/Admin
• Benefits Eligible: Yes
• This position is 100% on-site

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility by visiting UCnet Benefits Page or Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees.

• High quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for dental and vision coverage for you and your family
• Retirement plans for eligible employees including Pension and other Retirement Saving Plans
• Supplemental insurance offered including additional life, short/long term disability, pet insurance, legal coverage, accident, critical illness and hospital indemnity
• Pregnancy and Parental Leave, Family & Medical Leave, Adoption Assistance and Pay for Family Care and Bonding for eligible employees
• Lactation Support Program and Family Care discounts and resources
• Employee Well-being resources and programming to support thriving in all aspects of employee's lives
• On-site Employee Assistance Program including access to free mental health services
• Generous amount of paid Holidays annually as outlined in the UC Policies or Collective Bargaining Agreements
• Paid Time Off/Vacation/Sick Time as outlined in the UC Policies or Collective Bargaining Agreements
• Continuing Education (CE) allowance and Staff Education Reimbursement Program for eligible employees
• Access to free professional development courses and learning opportunities for personal and professional growth
• Public Service Loan Forgiveness (PSLF) Qualified Employer and Student Loan Debt Counseling Program for eligible employees

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Work within an area with constant traffic and noise from office equipment, telephone conversations, computer printers, etc.- Restricted vacation during peak periods.- Work occasional overtime to meet critical deadlines.

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment

Misconduct Disclosure Requirement

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks #CA-CB