HR & Operations Manager - Law Firm (Multi-Office)

Flo Recruit, Inc.; San Jose (CA); On-site; USD 145,000 - 175,000; Full time

Job summary

Hoge Fenton is seeking an experienced Human Resources Manager to lead HR and office operations across its San Jose, Pleasanton, and San Mateo offices. This senior role requires hands-on leadership and confidentiality with sensitive personnel matters.

The candidate will partner with the COO on staffing, compensation, policy development, and HR processes while ensuring compliance with wage, hour, and leave requirements across California. Knowledge of payroll, benefits, and facilities is essential.

Qualifications

• Minimum 5 years of progressive HR experience, preferably in a law firm.
• Experience supervising staff and coordinating across multiple offices.
• Strong knowledge of California wage and hour laws, leave administration, and anti-discrimination statutes.
• Experience with payroll processing and timekeeping.
• Ability to maintain confidentiality and handle sensitive personnel matters.

Responsibilities

• Oversee HR and office operations for three offices (San Jose, Pleasanton, San Mateo).
• Partner with COO on staffing plans, compensation reviews, and HR process improvements.
• Develop and maintain HR policies and employee handbook compliant with law.
• Ensure compliance with federal, state, and local employment laws and required trainings.
• Manage workers' compensation, leave administration, and return-to-work programs.
• Lead full-cycle recruiting for non-attorney roles and manage onboarding/offboarding.
• Oversee payroll processing, timekeeping, and benefits coordination.
• Coordinate safety, facilities, and vendor relationships across offices.

Skills

HR management

Staff supervision

Payroll processing

California employment law

Office operations

Multi-office coordination

Education

Bachelor's degree in Business Administration, Human Resources, or related field

SHRM-CP, SHRM-SCP, or PHR certification (preferred)

Tools

Paylocity or similar HRIS

Payroll platforms

Job description

Hoge Fenton is seeking an experienced Human Resources Manager to lead HR and office operations across its San Jose, Pleasanton, and San Mateo offices. This senior role requires hands-on leadership and confidentiality with sensitive personnel matters.

The candidate will partner with the COO on staffing, compensation, policy development, and HR processes while ensuring compliance with wage, hour, and leave requirements across California. Knowledge of payroll, benefits, and facilities is essential.