HR Operations Manager

Procon Consulting, LLC; McLean (VA); On-site; USD 85,000 - 120,000; Full time

Benefits offered by this job

Full medical/dental insurance

401(K) plan

Equal opportunity employer

Job summary

Procon seeks an experienced HR Operations Manager to oversee benefits administration, payroll coordination, compliance reporting, and contractor credentialing. Working closely with the HR Director, you will drive policy implementation and coordinate key HR programs, including performance reviews and training initiatives.

The ideal candidate will be detail-oriented, highly organized, and employee-focused, with extensive knowledge of federal/state employment regulations and HR best practices.

Qualifications

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• Minimum of 5 years of progressive human resources experience, including benefits administration, payroll support, and employment compliance.
• Strong working knowledge of federal and state employment laws, HR regulations, and compliance reporting requirements.
• Experience administering employee benefit programs, coordinating with vendors, and supporting annual open enrollment.
• Familiarity with payroll processing, employee records management, and HR information systems.
• Understanding of EEO-1 reporting, VETS reporting, affirmative action programs, and multi-state regulations.
• Strong organizational and time management skills with the ability to manage multiple priorities, deadlines, and confidential information.
• Excellent written and verbal communication skills and a commitment to employee service.
• Ability to exercise sound judgment, maintain discretion, and handle sensitive employee matters.
• Strong interpersonal skills with the ability to collaborate with employees, leadership, vendors, and cross-functional teams.
• Proficiency with Microsoft Office applications and HR-related systems.
• Experience using ADP for payroll, benefits, or HR administration is preferred.

Responsibilities

• Administer employee benefit programs, coordinate with providers, address inquiries, perform monthly reconciliations, and support annual open enrollment and 401(k) administration.
• Coordinate benefits compliance activities, including nondiscrimination testing, RxDC reporting, Summary Annual Reports, and required notices.
• Partner with the Payroll Specialist to support semi-monthly payroll processing and updates for hires, terminations, changes, leaves, timesheets, and garnishments.
• Support federal and state employment compliance reporting, including EEO-1, VETS reporting, affirmative action requirements, and multi-state obligations.
• Compile and maintain workforce data, HR compliance documentation, and employee information for proposals and reporting.
• Maintain ROCALs and coordinate contractor credentialing, badging, and access with leaders and government/client reps.
• Develop, update, and implement HR policies and best practices with the HR Director.
• Coordinate annual compliance training and track participation.
• Support the annual performance management process and provide guidance on processes and system administration.
• Assist in developing and maintaining company-wide learning and professional development initiatives.
• Support employee wellness programs and financial education seminars with external vendors.
• Maintain HR intranet resources and user-facing documents for quick access.
• Provide backup for onboarding, offboarding, and travel administration as needed.
• Collaborate with HR and leadership to identify process improvements and efficiencies.

Skills

Communication skills

Organizational skills

Interpersonal skills

Discretion and judgment

Cross-functional collaboration

Education

Bachelor's degree in HR or related field

Tools

ADP

HRIS

Microsoft Office

Job description

Procon is a top-ranked construction management and technology consulting firm with 25 years of experience delivering high-impact projects across the U.S. and worldwide. An ENR Top 100 CM/PM firm, we specialize in program management, project controls, commissioning, and technology—and offer an excellent platform to grow your career while shaping the future of the built environment.

Procon is seeking an experienced HR Operations Manager to oversee day-to-day HR operations, with primary responsibility for benefits administration, payroll coordination, employment compliance reporting, and contractor credentialing and badging. Working closely with the HR Director, this individual will support the implementation of HR policies and coordinate key HR programs, including the annual performance review cycle and employee training initiatives. The role will also provide backup support for employee onboarding and offboarding as needed.

The ideal candidate is detail-oriented, highly organized, and employee-focused, with a strong understanding of HR best practices and applicable federal and state employment regulations. This individual will work collaboratively with the HR Director, employees, operational leadership, and external vendors to maintain efficient HR processes, ensure regulatory compliance, and deliver a positive employee experience.

Qualifications and Skills

• Bachelor's degree in Human Resources, Business Administration, or a related field.

• Minimum of 5 years of progressive human resources experience, including hands-on experience in benefits administration, payroll support, and employment compliance.

• Strong working knowledge of federal and state employment laws, HR regulations, and compliance reporting requirements.

• Experience administering employee benefit programs, coordinating with vendors, and supporting annual open enrollment.

• Familiarity with payroll processing, employee records management, and HR information systems.

• Understanding of employment compliance requirements, including EEO-1 reporting, VETS reporting, affirmative action programs, and applicable multi-state regulations.

• Strong organizational and time management skills with the ability to manage multiple priorities, deadlines, and confidential information.

• Excellent written and verbal communication skills with a strong commitment to employee service and professionalism.

• Ability to exercise sound judgment, maintain discretion, and handle sensitive employee matters appropriately.

• Strong interpersonal skills with the ability to collaborate effectively with employees, leadership, vendors, and cross-functional teams.

• Proficiency with Microsoft Office applications and HR-related systems.

• Experience using ADP for payroll, benefits, or HR administration is preferred.

Responsibilities and Duties

• Administer employee benefit programs, coordinate with benefit providers, address employee inquiries, perform monthly reconciliations, and support annual open enrollment and 401(k) administration.

• Coordinate benefits compliance activities, including nondiscrimination testing, RxDC reporting, Summary Annual Reports, and required employee notices and filings.

• Partner with the Payroll Specialist to support semi-monthly payroll processing, ensuring accurate updates for new hires, terminations, employee changes, leaves of absence, timesheets, and garnishments.

• Support federal and state employment compliance reporting, including EEO-1, VETS reporting, affirmative action requirements, California pay data reporting, and other applicable multi-state obligations.

• Compile and maintain accurate workforce data, HR compliance documentation, and employee information for business proposals, client requests, and internal reporting.

• Maintain Requesting Official Contractor Approval Lists (ROCALs) and coordinate contractor credentialing, badging, and authorized facility or system access with operational leaders and government or client representatives.

• Partner with the HR Director to develop, update, communicate, and consistently implement HR policies, procedures, and best practices.

• Coordinate annual compliance training, track employee participation, and maintain accurate training records.

• Support the annual performance management process, including employee and manager communications, system administration, performance review tracking, and process guidance.

• Assist in developing, coordinating, and maintaining company-wide learning and professional development initiatives.

• Support employee wellness programs and financial education seminars in collaboration with external vendors.

• Maintain and update the HR section of the company intranet, ensuring employee resources, policies, forms, and communications remain accurate and accessible.

• Provide backup support for employee onboarding, offboarding, and travel administration as needed.

• Collaborate with HR team members and organizational leadership to identify opportunities for process improvements, operational efficiencies, and an enhanced employee experience.

Salary commensurate with experience.

This role is frequently required to observe information on a computer for prolonged periods of time, communicate effectively and efficiently with others, remain stationary for long periods of time, occasionally move from one location to another in multiple facilities, and occasionally move objects weighing up to 20 lbs.

Procon offers competitive salaries and a comprehensive benefits package, including full medical/dental insurance and 401(K) plan. Procon is an equal opportunity employer and considers qualified applicants for employment without regard to race, gender, age, color, religion, disability, veteran status, sexual orientation, or any other protected factor.