HR Operations Assistant - Multi-Location (In-Office)

Thomas Auto Group; Highland (IN); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Competitive compensation

Full-time schedule

Professional corporate office

Job summary

Thomas Auto Group – Corporate Office in Highland, IN seeks a highly organized Human Resources Assistant to support the Corporate HR Director and HR operations across multiple dealership locations.

This hands-on, in-office role requires independent ownership of tasks, strong judgment on prioritization, and professional communication with employees, managers, and leadership. Onboarding, payroll-related paperwork, benefits, and audits are among key duties.

Qualifications

• Previous administrative experience required.
• Previous Human Resources experience strongly preferred.
• Experience supporting multiple locations, departments, or managers is highly preferred.
• Strong organizational, time-management, and prioritization skills.
• Excellent attention to detail and follow-through.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Word, Excel, Outlook, and general office technology.
• Ability to learn HR, payroll, recruiting, and dealership systems.
• Ability to work independently without continuous supervision.
• Ability to handle sensitive and confidential information appropriately.
• Professional, dependable, and accountable.

Responsibilities

• Coordinate new-hire onboarding and ensure all required documentation is complete, accurate, and received on time.
• Maintain confidential personnel files and employee records for multiple dealership locations.
• Track outstanding HR documents and independently follow up with employees and managers when information is missing.
• Assist with benefits administration, enrollment documentation, employee communications, and recordkeeping.
• Prepare and process employee status changes and other payroll-related documentation.
• Maintain HR spreadsheets, reports, logs, and tracking systems.
• Assist with recruiting activities, interview scheduling, background-check processes, and pre-employment requirements.
• Respond professionally to routine employee and manager questions and recognize when an issue should be escalated to the HR Director.
• Assist with HR audits, compliance documentation, personnel-file reviews, and special projects.
• Monitor assigned deadlines and follow up without requiring repeated reminders.
• Provide administrative support to the Corporate Human Resources Director while maintaining awareness of established priorities.
• Handle confidential and sensitive employee information with discretion at all times.

Skills

Administrative experience

HR experience

Multi-location support

Organizational skills

Time management

Attention to detail

Communication skills

Office software proficiency

HR/payroll systems learning

Independent work

Confidentiality

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Thomas Auto Group – Corporate Office in Highland, IN seeks a highly organized Human Resources Assistant to support the Corporate HR Director and HR operations across multiple dealership locations.

This hands-on, in-office role requires independent ownership of tasks, strong judgment on prioritization, and professional communication with employees, managers, and leadership. Onboarding, payroll-related paperwork, benefits, and audits are among key duties.