HR/Operations Assistant 2

Chattanooga Girls Leadership Academy; Chattanooga (TN); On-site; USD 32,000 - 48,000; Full time

Job summary

The Chattanooga Girls Leadership Academy is seeking an HR/Operations Assistant 2 to provide administrative and operational support across admissions, school nutrition, and transportation. This role also serves as back-up to the Director of HR & Operations during peak periods.

Typical hours are 7:00am–4:00pm, Monday–Friday, with occasional evenings and weekends during recruitment peaks, requiring strong organization and communication to coordinate across departments.

Qualifications

• 1-3 years of experience in a human resources or operations setting.
• Experience working in a school setting preferred.
• Ability to work in a fast-paced environment and prioritize tasks.
• Pass a criminal background check.

Responsibilities

• ADMISSIONS: Supports student recruitment plan, enrollment processing, orientation, and registration assistance; leads recruitment at school and community events.
• NUTRITION: Handles free/reduced lunch applications, tracks meal counts, supervises menu design and ensures compliance with state/USDA guidelines; coordinates menu updates and special event meals.
• TRANSPORTATION: Manages transportation requests, bus routes, and internal contacts; maintains routes and monitors contract compliance.
• GENERAL: Assists with faculty, staff, and student recruitment; adheres to school policies; performs other duties as assigned.

Skills

Verbal communication

Written communication

Planning

Organizational skills

Problem solving

Time management

Team player

Integrity

Job description

The HR/Operations Assistant 2 is responsible for providing administrative and operational support for all duties directly related to admissions, school nutrition, and transportation. In addition to the daily operations responsibilities listed below, (s)he may serve a s the administrative back-up to the Director of HR & Operations.

Typical working hours for this position will be 7:00am - 4:00pm (Monday-Friday), however, this position will require evening and weekend hours during peak recruitment periods.

RESPONSIBILITIES

ADMISSIONS

• Assists the Director of HR & Operations with the implementation for the student recruitment plan for both schools; attends recruitment events as needed
• Oversees the student enrollment process to include the processing of applications, orientation, and registration assistance
• Leads student recruitment efforts to include school and community events throughout Hamilton County

NUTRITION

• Processes free and reduced lunch applications and maintains the free and reduced lunch database
• Tracks daily meal counts and attendance reports for both schools
• Supervises weekly menu design and ensure daily/weekly requirements meet all state and USDA guidelines
• Ensures monthly menu is updated timely and available online for both schools
• Manages all meal scheduling requests through vendor for special events and field trips
• Assists the Director of HR & Operations with all nutrition reviews and audit preparation

TRANSPORTATION

• Serves as the internal contact manager for transportation requests to include bus routes and all student-related activities
• Maintains database of transportation means for all students throughout the school year
• Ensures ongoing monitoring and proper implementation of contract
• Maintains accurate routes on school website

GENERAL

• Assists with faculty, staff and student recruitment, as needed
• Adheres to all school policies, procedures, and guidelines
• Other duties as assigned

QUALIFICATIONS

• 1-3 years of experience in a human resources or operations setting
• Experience working in a school setting preferred
• Ability to work in a fast-paced environment and prioritize tasks
• Pass a criminal background check

KNOWLEDGE/ABILITIES/SKILLS

• Demonstrate excellent verbal and written communication skills to deal effectively with students, educators, parents, and community members
• Demonstrate excellent planning, organizational, problem-solving, decision-making, and time management skills
• Maintain high personal standards and integrity
• Able to be a positive team-player and communicate effectively with colleagues, supervisors, students, and families

CGLA/MEHP is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the Board of Education will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. CGLA/MEHP provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.