HR OFFICER II (Human Resources Generalist)

Maryland; Annapolis (MD); On-site; USD 65,000 - 90,000; Full time

Job summary

State of Maryland in Annapolis is seeking an experienced HR professional to provide advanced HR support across the full employee life cycle for an agency of 60+ staff. The role requires applying HR laws, COMAR regulations, and policies to execute multiple priorities and projects.

You will handle recruitment, onboarding, benefits coordination, time keeping, and HR operations while ensuring confidentiality and accuracy within the Workday system and state processes.

Qualifications

• Minimum six years of HR experience in recruitment, compensation, employee relations, and HR policy formation.
• Experience with Workday and JobAps preferred.
• Ability to interpret state regulations (COMAR) and maintain confidential records.

Responsibilities

• Develops requisitions and recruitment plans in Workday and JobAps.
• Processes employment transactions and monitors recruitment inbox.
• Prepares job offers and onboarding packets; coordinates onboarding.
• Maintains personnel and medical documentation; handles offboarding and records.
• Provides health benefits guidance and retroactive payments.
• Maintains leave and timekeeping data for payroll.
• Provides customer service and HR reporting for compliance.

Skills

Workday

HR policies

Communication

Attention to detail

Education

Bachelor's degree in HR or related field

Tools

Workday HCM

JobAps

Job description

Introduction

GRADE

STD0016

LOCATION OF POSITION

Annapolis, MD

Main Purpose of Job

The position performs an advanced level of professional human resources support across the full employee life cycle to an agency of 60+ employees. The incumbent will apply their knowledge, discretion and independent judgment in the interpretation and application of HR laws, COMAR regulations, policies, and guidelines to execute on a variety of HR priorities and projects.

POSITION DUTIES

Recruitment, Hiring & Personnel Actions (30% of duties):

• Develops and submits requisitions and recruitment planners (including job bulletins) in Workday and in the JobAps recruitment system.
• Applies experience and education minimum qualifications (MQs) per job classification specifications to determine whether applicants meet the MQs for vacant positions. Applies established training and experience criteria to determine candidates raw scores and updates the annotate screen to reflect evaluations.
• Processes employment transactions (hiring, transfers, reclassification requests, comp changes, leave adjustments, Acting capacity, org changes, cost allocations, terminations, etc) via Workday.
• Monitors agency Jobs inbox for inquiries and applications from potential candidates.

Onboarding & Offboarding (20% of duties):

• Prepares and sends job offer letters to candidates and coordinates new hire orientation and onboarding.
• Performs the initial onboarding processes for all employees, to include collecting documentation for personnel files and setting up and preparing new hire employee packets.
• Reviews new hire documentation to forward to necessary agencies (Retirement, Payroll, etc).
• Maintains the electronic and paper filing system for personnel and medical documentation.
• Initiates requests to IT and Department of General Services for email account requests and state ID badge requests prior to the first day of hire. Ensures equipment is scheduled for set up by IT for all employees.
• Submits and collects offboarding documentation for review and approval and ensures employees are terminated within the Workday system.
• Updates the New Hire Packet and Exit Packet for employees annually.

Health Benefits Coordinator (15% of duties):

• Guides new and current employees regarding changes in health plans offerings.
• Provides information to employees regarding all State benefits, including prescription, dental, flexible spending accounts, life insurance, long term care insurance, retirement. and AD&D plan.
• Processes retroactive payment paperwork for any missed benefits payments.
• Prepares annual Leave Bank reporting and tracks Employee to Employee Leave Donations.
• Serves as backup for all FMLA and PFML paperwork.

Time Keeping (15% of duties):

• Maintains the leave reporting system; including verifying and recording leave earned or taken, reviewing leave balances for accuracy.
• Ensures timely submission of accurate time data for payroll processing.
• Processes all new hires and terminates in the leave system.
• Serves as back up for email requests for late or missing time sheets. Provides assistance to employees with timesheet entry issues.
• Researches and solves any discrepancies employees may have in regard to their leave balances.

HR Operations and Employee Services (10% of duties):

• Provides excellent customer service to our employees, being responsive to inquiries in person or via email and treating all incoming requests with confidentiality, sensitivity, and tactfulness.
• Prepares and compiles personnel records and reports needed for the purposes of EEO requirements, worker's compensation, and unemployment compensation claims.
• Conducts employment verifications as requested by employees.

Office Operations (10% of duties):

• Supports office operations and facilities coordination in conjunction with the Chief Financial Officer team.
• Manage administrative logistics, including scheduling, correspondence, and digital file systems, to maintain an organized, productive office environment.
• Serve as a contact for office operational needs, handling basic employee inquiries, space management, and administrative support.

MINIMUM QUALIFICATIONS

Experience: Six years and six months of experience, two years and six months of professional HR experience involving recruitment and employment services, classification and compensation, employee relations, test development and validation job analysis, job evaluation, salary administration, HR program evaluation, or HR policy formulation and an additional four years of professional HR management work experience in the areas of recruitment and selection, classification, salary administration, employee relations, test development and validation or as a generalist. Notes: 1. Candidates may substitute paraprofessional personnel work experience on a year-for-year basis for up to four years of the required experience. Paraprofessional personnel work is defined as work involving the application of public sector personnel procedures, policies, rules and regulations to specific employment actions. Appropriate paraprofessional personnel experience includes responsibility for activities such as: preparing and maintaining employment records, calculating salaries, applying personnel-related rules and policies, preparing personnel-related reports, conducting employee orientation and counseling employees regarding benefits and obligations and responding to inquiries concerning employment procedures. 2. Candidates may substitute the possession of a Bachelor's degree from an accredited college or university and two years and six months of professional HR experience involving recruitment and employment services, classification and compensation, employee relations, test development and validation, job analysis, job evaluation, salary administration, HR program evaluation, or HR policy formulation for the required experience. 3. Candidates may substitute the possession of thirty graduate credit hours from an accredited college or university in the fields of HR/personnel administration, human resources management, business administration, public administration, statistics, tests and measurements, psychology or a related field for up to six years of the required experience. 4. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer in human resources management classifications or human resources management specialty codes in the human resources management field of work on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

1. Posses at least one year of experience performing Workday transactions within the State of Maryland's State Personnel Management System.
2. Possess at least one year of experience performing HR Generalist duties including recruitments, new hire onboarding, employee offboarding, health benefits coordination, time keeping, maintaining digital personnel records and files, and supporting or serving as point of contact for HR operational needs such as handling employee inquiries and scheduling HR consultations.
3. Experience in office administration/management or facilities coordination duties and responsibilities, such as managing filing systems, office space management, IT coordination, and mail/correspondence.

LIMITATIONS ON SELECTION

Applicants must be current employees of the State of Maryland.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

1. Employees in this classification are required to obtain certification in State Personnel Management System policies and procedures and in the functionality of the Statewide Personnel System from the Office of Personnel Services and Benefits, Maryland Department of Budget and Management within six months from the time of appointment to the position. Employees are also required to obtain recertification every six months thereafter. 2. Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

STATE OF MARYLAND BENEFITS

FURTHER INSTRUCTIONS

Online applications are highly recommended. However, if you are unable to apply online, the paper application and supplemental questionnaire may be submitted to: Department of Budget and Management, Recruitment and Examination Division, 301 W. Preston St., Baltimore, MD 21201. Paper application materials must be received in our office by the closing date for the recruitment. No postmarks will be accepted. For questions regarding this recruitment, please contact the DBM Recruitment and Examination Division at [e-mail] or 410-767-4850, MD TTY Relay Service 1-800-735-2258. We thank our Veterans for their service to our country. People with disabilities and bilingual candidates are encouraged to apply. As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.